1 year rental car HSI tciu

The U.S. Embassy in Ecuador is seeking rental car services for three vehicles to support the Homeland Security Investigations (HSI) Vetted Unit's undercover operations. The Department of State US Embassy Quito requires a 12-month lease beginning July 2025 for two regular-size SUVs with manual transmission and 1.6 LT full-gasoline AC motors, plus one mid-size SUV with manual or automatic transmission and 2.0 LT full-gasoline AC 4x2 motor. The vehicles must be semi-used, nondescript, and locally common to Ecuador, with comprehensive service requirements including 5,000 km monthly mileage allowances, scheduled preventive and corrective maintenance, annual registration fees, 24/7 assistance, and substitute vehicles during maintenance periods exceeding 8 hours. The government intends to award a firm fixed-price contract to the lowest priced acceptable offeror who is a responsible contractor, potentially based on initial offers without discussion. Questions must be submitted to Contracting Officer Matthew Madden at quitoprocurement@state.gov by 4:00 p.m. local time on July 7, 2025, with proposals due by 4:00 p.m. local time on July 11, 2025.

This solicitation does not utilize any set-aside designations and is open to all qualified contractors who are registered in the System for Award Management (SAM). The contract requires services to be available across four major Ecuadorian cities: Quito, Guayaquil, Cuenca, and Ibarra, with the primary place of performance being Quito, Ecuador. The lease rates must include extended loss damage waiver (LDW) and comprehensive liability protection as part of the monthly service package. The 12-month contract timeline represents a significant commitment for vehicle rental services in support of sensitive law enforcement operations. No specific budget range or award value has been disclosed in the solicitation materials, and no incumbent contractors are identified in the documentation.