300 SP Spring Mill Grease Removal New BidBid Documents

The Indiana Department of Natural Resources (DNR) is seeking a contractor to provide grease removal and disposal services for Spring Mill State Park Inn located in Mitchell, Indiana. The solicitation (RFQ # 0000086543) requires nine total service events over a one-year contract period from February 15, 2026, through February 14, 2027, with potential renewal for up to four years total. Specific service requirements include pumping a 1,000-gallon grease tank on designated weekdays between 2:00 PM and 5:00 PM every six weeks, utilizing approximately 120 feet of hose to access the tank. The contractor must scrape interior tank walls to maximize grease removal and dispose of materials through certified locations compliant with Indiana regulations. Contractors are required to confirm pumping dates at least 24 hours in advance and submit unit pricing per service, with a total of nine services to be priced. The response deadline is February 2, 2026, at 10:00 AM EDT, with submissions accepted via email to Nicholas Ramsey at nrramsey@dnr.in.gov or by fax to 317-972-3275. All quoted prices must remain valid for thirty calendar days following the response due date and include all applicable charges.

The procurement includes specific set-aside and preference requirements for businesses. Minority and Women's Business Enterprise (MWBE) participation goals are 8% for minority and 11% for women, with an additional 3% goal for Indiana Veteran-Owned Small Business Enterprises (IVOSB). Contractors must provide documentation demonstrating compliance with these participation goals, including commitment forms and letters from certified subcontractors. Insurance requirements include workers' compensation and liability coverage, and contractors must comply with drug-free workplace certification and E-Verify employment eligibility verification. The State reserves the right to terminate the agreement with thirty days' notice and may cancel the purchase order if funds are not appropriated. While a specific budget range is not explicitly stated, the contract involves nine service events, suggesting a moderate-value procurement focused on specialized environmental services for state park infrastructure maintenance.