Zoom Bid Opening Instructions 5.7.25~3.docx

The document "Zoom Bid Opening Instructions 5.7.25~3.docx" relates to Bid No. 256028 for Fully Fractured Rock Products issued by the City of Salem, Oregon. The procurement seeks bids for four rock material line items: 700 tons of 3/4" - 0 rock delivered, 3,000 tons of 3/4" - 0 rock to be picked up, 700 tons of 3" - 0 rock delivered, and 3,000 tons of 3" - 0 rock to be picked up. The rock materials must conform to Oregon Department of Transportation 2024 Standard Specifications, with requirements for fractured faces and moisture content limited to 7% by weight. The rock plant must be located within 30 miles of Liberty and Mission Streets in Salem, with vendors guaranteed to deliver up to 350 cubic yards during an eight-hour workday. The bid is scheduled to close on May 7, 2025 at 11:00 AM local time, with a contract term from July 1, 2025 to June 30, 2026 and potential for up to four additional one-year renewals.

The procurement allows for cooperative purchasing and enables other public agencies to potentially utilize the contract. Pricing will be determined per ton with adjustments for moisture content above the specified threshold, and the City reserves the right to purchase from alternative providers if the primary contractor cannot meet delivery requirements. The solicitation includes comprehensive insurance requirements, with providers expected to maintain commercial general liability insurance of at least $2,000,000 per occurrence. While no specific set-aside designations for disadvantaged enterprises are mentioned, the bid emphasizes non-discrimination and equal opportunity principles. The contract provides flexibility for the City, including the ability to terminate with 30 days' notice and inspect or reject non-conforming goods, ultimately offering vendors a stable opportunity for ongoing business with the City of Salem.