Zoom Bid Opening Instructions 5.14.25~1.docx

The file is a Zoom meeting invitation for a bid opening hosted by Lindsey Bergerson for the City of Salem, Oregon, covering three separate bids: 256038 Fluorescent Tube Disposal, 256036 Transit Mix Concrete, and 256045 Paper and Envelopes. Specifically for Bid No. 256036, the City of Public Works - Operations is seeking an annual non-exclusive contract for transit mix concrete, targeting Marion County and Keizer City jurisdictions. The solicitation requests pricing for 750 cubic yards of 3500 P.S.I. Transit Mix Concrete with 3/8" Aggregate and Air Entrainment, and 200 cubic yards of 4000 P.S.I. Transit Mix Concrete with mixed aggregate. The bid is scheduled for May 14, 2025, at 11:00 a.m. local time, with a contract period from July 1, 2025, through June 30, 2026, and potential renewal options for up to four additional one-year periods.

The bid evaluation will be based on the lowest responsive bidder's grand total plus surcharges, with requirements for full load quantity pricing and rates for special additives. The solicitation allows cooperative purchasing by other public agencies and includes price escalation/de-escalation provisions, limiting unit price increases to 15% per 30-day period. The contract includes comprehensive insurance requirements, specifically a $2,000,000 combined single limit commercial general liability policy. Bidders must comply with Oregon tax laws and provide new, current, and fully warranted goods. The city reserves the right to inspect, test, and reject non-conforming goods, with a 30-day termination clause. While no specific disadvantaged enterprise set-asides are mentioned, the contract emphasizes non-discrimination commitments and maintains a structured, controlled procurement approach.