Zoom Bid Opening Instructions 4.9.25~2.docx

The document is a Zoom bid opening invitation for Bid No. 256017 issued by the City of Salem, Oregon's Contracts & Procurement Division of the Public Works Department, soliciting bids for aerosol spray paint and primer for the city's warehouse. The procurement seeks a diverse range of spray paint and primer products, primarily 12-oz cans, with a preference for Krylon brand or approved equivalents, including specific quantities ranging from 6 to 72 cans per color and type (metallic, flat, glossy, and safety colors, plus primers). Electronic bid submissions are required through Equity Hub's Bid Locker, with the bid closing on April 9, 2025, at 11:00 AM local time. The contract will be effective from July 1, 2025, to June 30, 2026, with options to renew for up to four additional one-year periods.

The procurement will be awarded based on the lowest responsive bidder status, with unit pricing for each line item determining the award. Bidders are subject to price escalation/de-escalation restrictions, limited to a maximum 15% price increase during any 30-day period. Vendors must maintain comprehensive general liability insurance with a $2,000,000 per occurrence combined single limit and are required to disclose environmental violations, product liability claims, wage and employment practices, and participation in health and training programs. The city encourages the use of recycled materials and allows product substitutions with appropriate documentation. While no specific set-aside designations for disadvantaged enterprises are mentioned, the bid documents indicate provisions for non-resident bidders. The city reserves the right to cancel the procurement or reject any or all bids, ensuring a flexible and competitive selection process.