ZFW Exterior Security Lighting SOW (Revised 03.07.25).pdf

March 7, 2025

ZFW Replace Exterior Security Lighting

JCN 24002922

STATEMENT OF WORK

ZFW ARTCC

AUGUST 14, 2024

U.S. DEPARTMENT OF TRANSPORTATION

FEDERAL AVIATION ADMINISTRATION

ZFW SSCM: Chris Birch, christopher.birch@faa.gov 817-858-7465 ZFW SSC Coordinator: Steve Holder, Stephen.Holder@faa.gov 817-858-7442

TABLE OF CONTENTS

SECTION 1A – GENERAL REQUIREMENTS

SECTION 1B – SPECIAL REQUIREMENTS

SECTION 1C – HIGH LEVEL SCOPE OF WORK

SECTION 1D – SECURITY LIGHTING SPECIFICATION

SECTION 1A – GENERAL REQUIREMENTS

1A.1 Summary of Work.

The Contractor is responsible for providing all labor, materials, services, equipment, tools, and insurance required to replace 12 exterior security lighting fixtures at the Fort Worth Air Route Traffic Control Center (ZFW ARTCC), located at 13800 FAA Blvd, Fort Worth, TX 76155. The scope of work includes Lockout/Tagout (LOTO), which will be performed by an FAA technician, and the removal and replacement of 12 LED security lighting fixtures: 4 units of Cree FLD-EDG-SN-AA-12-E-UL-SV and 8 units of Cree FLD-EDG-SN-AA-16-E-UL-SV or an approved equivalent. Any equivalent LED lighting must meet FCC Title 47 Part 15 Class B emission limits. New mounting brackets will be required for the fixtures and the existing conduit and conductors will be reused.

A contractor site walk-through is recommended preceding bid proposal preparation.

The ARTCC will remain operational 24/7 during all project work. The work performed must not impact AT operations as construction activity must be coordinated during the pre-construction meeting, either in person or virtual, which is to be conducted a minimum of two weeks prior to the scheduled start of construction. At the time of the pre-construction meeting a complete work schedule is to be submitted.

1A.2 Background.

The existing lighting has exceeded its lifecycle and needs to be upgraded to current industry standards. The new fixtures will improve efficiency, lower maintenance requirements, enhance safety, and reduce energy consumption.

1A.3 Action Plan.

This project involves removing and replacing 12 exterior security lighting fixtures as describe in Section 1A.1 and 1D.3 of this Statement of Work.

END OF SECTION 1A

SECTION 1B – SPECIAL REQUIREMENTS

1B.1 Coordination.

1. All contracts between the contractor and ZFW ARTCC shall be coordinated through the FAA’s designated Contracting Officer (CO).

2. Contractor shall be always escorted by ZFW ARTCC designated FAA Contracting Officer Representative (COR) or Point of Contact (POC) and/or Technicians.

3. Immediately on discovery of the need for additional information or interpretation of the contract documents, contractor shall prepare and submit an RFI (Request for Information) in the form specified to the designated FAA COR/POC and/or Technicians.

4. Air Traffic Control Safety: Contractor shall perform all work in a manner which does not conflict with, or adversely affect, the air traffic operational environment. In the event of any actual or potential conflicts, air traffic activities shall have priority over all construction activities.

5. All work must be accomplished by experienced workers in accordance with the highest standards of the various work trades involved. Workers must abide by safety requirements, set forth by OSHA, that correspond to the type of work being performed.

6. Restroom facilities are not available on site. Temporary facilities shall be provided by the contractor as required to meet the needs of the workers.

1B.2 Pre-Construction Conference.

As soon as practical after the award of the contract, the Contracting Officer will set a date for a preconstruction conference between the representatives of the Government (applicable ZFW managers and personnel will be invited to attend) and the contractor. This conference will be either virtual or at a location agreed upon by the CO and the contractor. The contractor shall attend the conference and shall abide by all agreements reached at the conference regarding:

• Detailed procedures for administration of the project.

• Identity of the ZFW COR/POC and/or Technicians, authorized representatives of the

Government/Contracting Officer, and the contractor’s superintendent(s).

• Exchange of telephone numbers and email information.

• Detailed procedures for submittals:

o Contractor shall submit list of materials for FAA approval prior to the commencement of construction.

o Buy USA: All material proposed for use on project are to be United States of America country of origin.

o In making a formal request for substitution, the contractor represents that they have investigated the proposed product and have determined that it is equal to or superior in all respects to that specified.

o Contractor shall submit a construction schedule which shall be approved by FAA prior to construction.

o Contractor shall allow up to 10 days for submittal review. A resubmittal would require additional time. No extension of the contract time will be authorized because of failure to transmit submittals enough in advance of the work to permit processing, including resubmittals.

o Procurement Before Approval: The contractor is advised not to procure any item for which submittal approval is required but not yet granted. If approval is denied, the contractor will be prevented from installing the disapproved item(s). The contractor must transmit a new submittal package for the new items replacing the disapproved items and must procure only approved items. The contractor shall take responsibility for the delivery and installation of any items installed before submittal approval is granted. The FAA reserves the right to discontinue field work on any item furnished without submittal approval. Procuring and/or installing material which is later disapproved could result in substantial losses of money and time for the contractor.

• Available storage areas for contractor’s materials and equipment.

• Compliance with FAA safety practices, orders, general operating procedures, and security regulations.

• Availability of onsite power for use by the contractor as determined by the FAA COR/POC and/or Technicians.

• The FAA Pre-Construction and Maintenance Project Safety and Health Checklist, form 3900-18, will be reviewed and filled out during the meeting.

• Any additional subjects discussed pertinent to the contract.

1B.3 Product Requirements.

1. Deliver, store, and handle products using means and methods that will prevent damage, deterioration, and loss, including theft and vandalism. Comply with manufacturer's written instructions.

2. Delivery and Handling:

a. Schedule delivery to minimize long-term storage at Project site and to prevent overcrowding of construction spaces.

b. Deliver products to Project site in an undamaged condition in manufacturer's original sealed container or other packaging system, complete with labels and instructions for handling, storing, unpacking, protecting, and installing.

c. Inspect products on delivery to determine compliance with the Contract Documents and to determine that products are undamaged and properly protected.

3. Storage:

a. Store products to allow for inspection and measurement of quantity or counting of units.

b. Store materials in a manner that will not endanger Project structure.

c. Comply with product manufacturer's written instructions for temperature, humidity, ventilation, and weather-protection requirements for storage.

d. Provide a secure location and enclosure at Project site for storage of materials and equipment by Owner's construction forces. Coordinate location with Owner.

1B.4 Working Hours.

1. All work hours will be dependent on impact to NAS facilities and locations throughout the ARTCC.

2. Work shall be generally performed during normal business working house of 7:00AM to 5:00PM, Monday through Friday, except otherwise indicated.

3. The start and stop time shall typically be coordinated with the schedules of the FAA COR/POC and/or Technicians to minimize or prevent the need for overtime work by FAA personnel.

1B.5 Ingress and Egress to Work Area.

The FAA POC and/or Technicians shall direct all ingress and egress to the work area. Security precautions against unauthorized facility entrance will be maintained. Contractor personnel shall be escorted at all times upon entry through the security gate by FAA COR/POC and/or Technicians.

1B.6 Security Requirements.

1. Security Guard: Contractor must use the existing guard house on the north entrance to the facility to check in prior to starting work for the day. The FAA COR/POC and/or Technicians will meet the contractor at the guard house to provide escort into the facility.

2. Personnel List: Contractor must provide the FAA COR/POC with a list of contractor's personnel who will require access to the site within twenty-four (24) hours of arrival to site. The list must be kept current during project duration.

3. Security Investigation and Identification: Contractor's personnel may be subject to security investigation by FAA. Upon request by the CO, the contractor must promptly complete all security forms provided by the CO. If Contractor's personnel do not hold a “yellow” security badge or a contractor PIV card, then they must report to the FAA security guard at entrance to the facility and submit proper identification when signing in to obtain a “red” FAA visitor badge which will be always worn on an outside garment while on the facility premises. This badge must be returned daily to the security guard when leaving the premises, unless otherwise noted.

4. Vehicle Identification: Contractors and contractor's employees' vehicles must park as designated in the staging plans or as directed by the FAA COR/POC.

5. Escort Requirement: Contractor's personnel will always be escorted by FAA POC and/or Technicians during the project. Contractor's personnel shall not violate any security regulations pertaining to the ARTCC facility.

6. Right to Search: Current procedures at FAA facilities include the "right to search." If in the judgment of the FAA a cause to search a vehicle or the person of personnel exists, such search will be made.

7. Prohibited Items:

a. Weapons. ABSOLUTELY NO WEAPONS in any way, shape, or form are allowed on the job site, facility premises, or inside contractor vehicles (company or personally owned).

This includes ammo, ammo casings, empty cartridges, etc... Any weapons found by Security guards, (Refer to No. 6: Right to Search), may be subject to confiscation. Security guards also reserve the right to contact local law enforcement and/or Homeland Security.

Contractor will then be banned for life from any access to the ZFW facility.

b. Other Projectile Weapons. This category includes items such as compressed air guns, flare guns, spear guns, stun guns, realistic replica or toy firearms and other electric weapons, ammunition, and slingshots.

c. Bladed, Edged, or Sharp Tools or Implements. This category includes items such as axes or hatchets, bows and arrows, ice axes, and martial arts weapons. It also includes bladed devices with a blade of 2½ inches or more and all straight razors excluding safety razors.

i. Exception: tools of the trade

d. Club-like Items and Striking Devices. This category includes items such as Billy clubs, night sticks, blackjacks, brass knuckles, and chains in excess of 12 inches (jewelry exceptions can be made).

e. Destructive Devices, Explosives or Combustible Chemical Compounds or Mixtures. This category includes items such as blasting caps, detonators, dynamite, fireworks, gunpowder, hand grenades, plastic explosives, realistic replicas of explosives or other devices, gas torches, and flammable liquids. Disabling Chemicals and Other Dangerous Items. This category includes items such as mace, pepper spray, tear gas or other chemical spray, spillable batteries except those in wheelchairs and similar devices, spray paint, and poisonous gases.

f. Controlled Items. Controlled items are those items that may be otherwise prohibited but are “tools of the trade” and “sporting equipment” that are considered potentially dangerous.

FAA personnel may possess controlled items on federal property. Government-furnished items are authorized within facilities. Personal items are allowed within a facility if the item is necessary to perform a mission or maintenance operation (e.g., saws, screwdrivers) and its need is sanctioned by the FM or designee. Otherwise, personal items must remain in personal vehicles.

i. Bladed, Edged, or Sharp Weapons. This category includes items such as saws (including cordless, portable power saws), metal scissors with pointed tips, screw drivers (except eyeglass repair kits), drills (including portable power drills) and tools including wrenches, pliers, and folding utility tools.

ii. Club-like Items and Striking Devices. This category includes items such as hammers, crowbars, baseball/softball bats, golf clubs, hockey sticks, lacrosse sticks, pool cues, and ski poles.

iii. Destructive Devices, Explosives, or Combustible Chemical Compounds and Mixtures. This category includes items such as flares, gasoline, and aerosol sprays.

iv. Disabling Chemicals and Other Dangerous Items. This category includes items such as chlorine and bleach, compressed gas cylinders (including fire extinguishers), and toxic industrial chemicals or materials.

g. Drugs/ Drug Paraphernalia

h. Alcohol/ Alcohol Container (full or empty)

1B.7 Property Damage.

The contractor shall take all precautions to avoid damage to Government property or equipment (existing and new). Any damage to Government property or equipment by the contractor shall be repaired by the contractor to its original state or better condition at no additional expense to the Government.

1B.8 Parking of Contractor Vehicles.

All personnel will park their vehicles in pre-designated areas and all access doors or as authorized by the FAA COR/POC and/or Technicians. Materials and tools may be off-loaded at the work site by arrangements with the FAA COR/POC and/or Technicians.

1B.9 Storage of Materials.

The contractor shall store all materials in a manner to protect them from all elements of the weather.

Storage of reasonable quantities of material, supplies and tools on site is permissible providing the FAA COR/POC and/or Technicians authorizes the location. The FAA is not responsible for the security of the materials, supplies and tools owned by the contractor.

1B.10 Site Visit.

The contractor shall take steps necessary to ascertain the nature of the work and satisfy themselves to the conditions that can affect the work. The site visit shall include verifying field measurements and conditions. No subsequent extras will be allowed due to any claim of lack of knowledge for conditions that can be determined by examining the site. Errors, inconsistencies, or omissions discovered shall be reported to the contracting officer. Site visits can be arranged by contacting the facility POC Steve Jarvis, (817) 858- 7552 or Christopher Birch, (817) 858-7465 at least 7 days prior to the planned visit.

1B.11 Compliance with Local Codes and Other Codes.

The contractor shall comply with local and other codes of standard trade practices adopted by these contract documents. Where the requirements of the specifications exceed those of the local and adapted codes, the contractor shall comply with the requirements of the specifications.

1B.12 Fire Protection.

The contractor shall have an equivalent of two 20 lb. Class A, B and D fire extinguishers in the work area through the progress of the job.

1B.13 Cleaning.

The contractor shall keep the working area in a clean and proper condition. All rubbish and waste resulting from the execution of the work shall be removed at the end of each day. Immediately after unpacking, all packing materials shall be removed from the building and the premises. Upon completion of work and before final inspection, the contractor shall remove his/her working tools, equipment, debris, rubbish, and unused materials from the building site. Disposal of rubbish and debris will be off site and at no additional cost to the FAA or as directed by the FAA COR/POC and/or Technicians.

1B.14 Non-interference with Existing Facility Operations.

The access to the facility shall be always kept unobstructed. If any interference with the existing facility operation or access seems to be unavoidable, the contractor shall advise the contracting officer through the RE/COR and/or Technicians 72 hours before such interference. FAA reserves the right to stop work at any time if the operation of this facility is jeopardized by the contractor’s work. This facility maintains air traffic control without shutdown. Various techniques are employed to achieve maximum system availability. Mechanical and electrical systems in direct support of air traffic operation and environmental systems have redundant configurations. Shutdown of equipment shall be scheduled with the FAA COR/POC and/or Technicians at least 72 hours prior to the control systems installer’s need. The reliability of mechanical and electrical systems is compromised when redundant equipment is not available. Every effort will be made by the FAA to allow work to be accomplished during the installer’s working hours.

FAA personnel shall accomplish equipment shutdown.

1B.15 Other Contracts.

The Government may undertake other contracts for additional work at or near the site of the work under this contract. The contractor shall fully cooperate with other contractors and with the Government employees and shall adapt scheduling and performing the work under this contract to accommodate the other work. The contractor shall not commit or permit any act that will interfere with performance of work by any other contractor or by Government employees.

1B.16 Contractor’s Liability.

Damage to the existing facility or equipment caused by the contractor shall be immediately reported to the FAA POC and/or Technicians immediately. The contractor shall be responsible for repairing or having repaired all damaged areas of the facility or equipment directly caused by contractor related work. All repairs shall be accomplished, without delay, at the contractor’s expense to the satisfaction of the FAA COR/POC and/or Technicians.

1B.17 Permits.

The contractor shall be responsible for obtaining all state, city, county, etc. permits, if required, to complete the project, at no additional cost to the Government.

1B.18 Material.

All equipment, material, and articles incorporated into the work covered by this contract shall be new and of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract.

References in the specifications to material, articles, or patented processes by trade name, make, or catalog number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. The contractor may, at his option, use any equipment, material, article, or process that, in the judgment of the FAA COR/POC and/or Technicians, is equal to that named in the specifications, unless otherwise specifically provided in this contract.

1B.19 Workmanship.

The contract shall be accomplished by workers experienced in each trade in accordance with the highest standards of the various trades involved. The FAA COR/POC and/or Technicians must approve all details to assure the professional and complete project, whether stated in the specifications or not. The COR/POC and/or Technicians may require, in writing, that the contractor will remove from the work site any employee the FAA COR/POC and/or Technicians deems incompetent, careless, or otherwise objectionable.

1B.20 Superintendence by the Contractor.

At all times during the performance of this contract and until the work is completed and accepted, the contractor shall directly superintend the work on site or assign and have on site a competent superintendent who is satisfactory to the FAA COR/POC and/or Technicians and has the authority to act for the contractor.

END OF SECTION 1B

SECTION 1C – HIGH LEVEL SCOPE OF WORK

Pictures: ZFW ARTCC Main Building Exterior Security Lighting

Fort Worth ARTCC: Replace Exterior Security Lighting

The Contractor shall supply all labor, materials, and equipment as specified in the contract provisions and included specifications. The scope of work includes, but is not limited to, the following:

1. Determine and provide the means of accessing the exterior lighting around the ZFW ARTCC main building.

2. Purchase and deliver 12 new exterior LED Area/Flood lights and mounting hardware.

Recommended light manufacturer and model numbers are Cree FLD-EDG-SN-AA-12-E-UL-SV (4 units) and Cree FLD-EDG-SN-AA-16-E-UL-SV (8 units). Equivalent lights from other manufacturers may be submitted for evaluation. LED lighting must meet FCC Title 47 Part 15 Class B emission limits.

3. Field verify the existing security lighting circuits and panelboards with ZFW Tech Ops. Lock out the appropriate power circuits. Disconnect the existing power wiring at the light fixtures and pull it back to the nearest junction box.

4. Disconnect existing air terminals and ground conductors. Evaluate their condition to determine if any can be reused. Provide replacements for any that are deemed unacceptable for reuse.

5. Disconnect 11 exterior-mounted security lights and associated mounting hardware. Coordinate with ZFW Tech Ops if any materials are to be turned over. The Contractor is responsible for disposing of any material not turned over to the FAA.

6. Install 12 new exterior-mounted LED Area/Flood lights on new mounting arms. The mounting arms are to be attached to either wall or roof mounts. Submit the mounting hardware for approval.

7. Install new liquid-tight flexible metal conduit from the junction box to the new light fixtures.

Reinstall power circuits to each light.

8. Install either new air terminals and ground conductors or reinstall those removed from the old fixtures.

9. Coordinate with ZFW Tech Ops for the re-powering of the security lighting circuits and verify the functionality of the newly installed lights.

10. Safeguard all nearby equipment from debris and ensure the work area is cleaned up at the end of each shift.

(for reference of fixture location only)

END OF SECTION 1C

SECTION 1D – SECURITY LIGHTING SPECIFICATION

1D.1 SUBMITTALS

A. Product Data:

1. For exterior lighting fixture include data spec sheet, installation, and power requirements.

2. For Grounding Air Terminals include data spec sheet.

3. For Roof or Parapet mounting bracket to include data spec sheet and installation manual.

B. Operation and Maintenance Manual.

1D.2 DELIVERY, STORAGE, AND HANDLING

A. Contractor responsible for delivery, storage, and handling.

1D.3 PRODUCTS

A. Cree FLD-EDG-SN-AA-12-E-UL-SV and 8 units of Cree FLD-EDG-SN-AA-16-E-UL-SV or an approved equivalent.

1. LED lighting must meet FCC Title 47 Part 15 Class B emission limits.

B. Air Terminals – Copper ½” x 24” with appropriate hardware

1. All connections to counterpoise will be mechanical connections only.

C. Roof or Parapet bracket

D. All products must be UL Listed

1D.2 WARRANTY

A. Warranty: Manufacturer's standard form in which manufacturer agrees to repair or replace components that fail in materials or workmanship within 1 year from substantial completion.

1D.5 EXECUTION

A. Installation to comply with National Electric Code FAA-STD-1217H, and FAA-STD-19F

END OF SECTION 1D