Z14 Mainframe emergency-purchase-statement-Signed.pdf

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page 1 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1

Zip: 10504State: NYCity: ArmonkAddress: 1 New Orchard Road

Vendor: International Business Machines Corporation

Zip: 62707State: ILCity: SpringfieldAddress: 201 W Adams

Division: EPOSAgency: Innovation and Technology

Emergency Purchase Details Reference #: 24-448DOIT-INFO-B-43114

Emergency Category (select the appropriate option from the drop-down menu below):

Immediate expenditure is necessary for repairs to State property to protect against further loss or damage

Reason for selection of this particular vendor:

These are IBM Mainframe units which require Hardware services by certified IBM technicians.

Description of supplies or services to be provided:

We require senior level IBM Mainframe technician to come to assess the Hardware management console for the z-14 Mainframe. We are receiving a COMMUNICATIONS NOT ACTIVE hardware error message when we remoted into the z14 ADC Hardware Management Console (HMC). The error message indicates that the Support Element (SE) of the z14 Central Processing Complex (CPC) is not communicating with this HMC. After reinitializing the HMC, the error message did not go away. Due to inactive IBM maintenance contract with all IBM hardware, an emergency procurement is needed for an IBM to look into the issue as soon as possible. With this connection down, we are unable to perform or conduct an actual disaster recovery in the case of an outage at the main data center. We are approximating around 62 hours at $995/hour.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

IBM Senior Certified Technicians had to be utilized on this emergency procurement. The agency had to utilize the manufacturer's technician for these repairs.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: May 13, 2024 Estimated End Date*: Aug 11, 2024

Amount of this expenditure is: 60,258 Actual or Estimated*: Estimated *

*Estimated end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Emergency Statement Page 2 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1

Zip: 10504State: NYCity: ArmonkAddress: 1 New Orchard Road

Vendor: International Business Machines Corporation

Zip: 62707State: ILCity: SpringfieldAddress: 201 W Adams

Division: EPOSAgency: Innovation and Technology

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Acting APO by Portfolio Managey

Printed Name: Albert Coll by Charles Levy Date: May 14, 2024

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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