Yellow Water Road PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

DEFENSE LOGISTICS AGENCY (DLA)

DISPOSITION SERVICES (DLA DS)

YELLOW WATER ROAD SITE

INSPECTION AND MAINTENANCE

TABLE OF CONTENTS

1. INTRODUCTION

2. PERIOD OF PERFORMANCE

3. 0001 MOWING SERVICE

4. 0002 SITE INSPECTION

5. 0003 REPAIR LABOR & 0004 REPAIR PARTS

6. HOURS OF OPERATION AND HOLIDAYS

7. SPILL RESPONSIBILITY

8. POINT OF CONTACT (POC)

9. INVOICING

PERFORMANCE WORK STATEMENT (PWS)

1. INTRODUCTION:

a. The Defense Logistics Agency (DLA) Disposition Services (DLA DS) is a Major Subordinate Command (MSC) of DLA with the primary responsibility of disposing of and reutilizing Department of Defense (DoD) excess and surplus property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the public, or ultimate disposal through abandonment or destruction. The headquarters for DLA DS is in Battle Creek, Michigan.

b. DLA DS requires Inspection and Maintenance services of the Yellow Water Road Site, Baldwin, Florida. Attachment 1 is the Operations and Maintenance (O&M) Plan for this site and is the regulatory requirement for the prescribed activities that are authorized at the site. This PWS is a summary of the required Attachment 1 O&M activities and provides the specific requirements for the type of authorized herbicide, grass seed, soil, etc. The Contractor shall follow all requirements as outlined in this PWS and Attachment 1 for all direction on conduct of the Contract. For any questions or clarifications needed the Contractor will contact the Contracting Officer (KO) or POC in writing with questions for answers.

c. Any reference to Contractor throughout this PWS refers to the Contractor or Subcontractor should one be utilized. The Contractor is solely responsible for all associated work to be completed In Accordance With (IAW) the PWS.

d. A copy of the insurance meeting Association for Cooperative Operations Research and Development (ACORD) standards must be provided to the Government on an annual basis when the insurance document becomes available. The Contractor must ensure there are no lapse in their insurance coverage. The required insurance coverage includes General Liability, Auto Liability, Worker Compensation and Employers’ Liability.

e. Attachment 1 is the Plan that was approved by regulators and must be strictly followed. However, regulators have approved changes to this O&M Plan since this document’s creation. Those changes are as follows:

1. Operable Unit 2 (OU-2) Groundwater Monitoring has been abandoned and will no longer require servicing or monitoring. This contract will not require groundwater sampling or well servicing. There will be no Hazardous Waste (HW) core samples from the soil or groundwater. Attachment 1 O&M Plan Sections 2.3.5, 4.2, 4.3, 4.4, 4.5, and 5.2 are no longer applicable and will not be required under this contract.

2. Attachment 1 O&M Plan inspection schedule on page 34 and 45 have been adjusted. Inspection of the vegetation, monolith, site security, weeds, and shed are required to be inspected annually instead of semiannually. Also, the monitoring wells have been capped and no longer need inspections.

2. PERIOD OF PERFORMANCE:

a. This is a Firm-Fixed Price (FFP) contract which consists of one (1) 12-month base period and two (2) 12-month options. The total contract length shall not exceed three (3) years.

3. 0001 MOWING SERVICE:

The Contractor shall:

a. Furnish all properly trained personnel, management, supervision, licensing, subcontractors, equipment, tools, materials, transportation, products and supplies necessary to perform mowing, ground maintenance, and vegetation mitigation as identified and outlined in attachment 1, at the Yellow Water Road Site in Baldwin, Florida.

b. The cycle frequency will be twice per Calander year at least six (6) months apart. The POC will work with the contractor to set the schedule service cycle for all reoccurring yearly services within 30 days of the beginning of the Contract or the option periods.

c. Mowing, weeding, trimming, edging, and policing of all areas which have been mowed shall constitute a mowing cycle. All mowing, weeding, trimming, edging, and policing shall be done as one operation, to be fully completed before acceptance by the POC. The term “Mowing of areas” shall include trimming by Contractor around all objects and structures on the site. All grass, weeds, vines, etc. will be removed from the fences (both sides), any driveways or walkways, and any structures on the site. Clippings deposited on driveways, sidewalks, and adjacent streets as a result of the mowing, trimming and edging operations shall be cleared promptly after completing the above operations.

d. Grass/Vegetation will be cut to a uniform height between two (2) to four (4) inches during each service. Grass clippings shall be removed or may be mulched if the lawn maintains a neat appearance and no clippings are visible. Grass clippings shall be disposed of properly. Fence lines will be maintained at the mowing cycle frequency on both sides of the fence. Take precautions to prevent scalping, uneven mowing or cutting by equipment.

e. Repair damaged Government facilities, Government owned property and equipment caused by the Contractors fault at the Contractors expense.

f. Pick up and dispose of any litter within the site to include as examples paper, bottles, cans, cardboard, plastic, rags, tree limbs, branches, twigs, broken glass, chunks of concrete/asphalt, leaves, tumbleweeds, and plastic as well as any hung on either side of the fences and under/around them.

g. Apply herbicide to fence and work shed perimeter at time of mowing, and fertilizer to the grass area to maintain grass surface and roots.

h. Utilize the provided form in Attachment 1 for reporting of mowing activities to the KO and POC.

4. 0002 SITE INSPECTION

The Contractor Shall:

a. Inspect the Yellow Water Road Site, Baldwin, Florida. The cycle frequency will be once per Calander year at least (6) months from the last inspection. The POC will work with the contractor to set the schedule service cycle for all reoccurring yearly services within 30 days of the beginning of the Contract or the option periods.

b. Furnish all properly trained personnel, management, supervision, licensing, subcontractors, equipment, tools, materials, transportation, products and supplies necessary to perform the site inspection.

c. Follow all requirements of Attachment 1 as the guide for all site inspection guidance. Any questions or guidance needed the Contractor will consult the POC in writing.

d. Inspection shall include inspection of the entire property to include the grounds, all well heads, fencing, work shed, erosion, gates, locks, signs, surface cracking, burrowing animals, tree and vegetation mitigation. This list is not all inclusive or a checklist but to express everything needs to be inspected thoroughly for problems and reported.

e. The Contractor will submit a written report to include photos of the site meeting all requirements of Attachment 1 and of the KO and POC. Specific requirements or items of importance to DLA DS will be provided to the Contractor by the KO or POC. Thirty business Days prior to the site visit the Contractor will contact the KO and POC, in writing, for any additional guidance or specifics needed as part of the upcoming inspection.

f. The Contractor has thirty days following the site inspection to submit their written report to the KO and POC. This report will be submitted electronically/digitally to the KO and POC DLA email addresses.

5. 0003 REPAIR LABOR & 0004 REPAR PARTS

The Contractor shall:

a. Provide an estimate for the repair, in writing, on Contractor letterhead within two (2) business days of the assessment. The written estimate must contain the following, at a minimum:

i. Description of the deficiency.

ii. Parts necessary to correct the deficiency including the manufacturer and part number.

iii. Indicate on the estimate whether the replacement part comes with a manufacturer warranty and the length of manufacturer warranty.

iv. Cost of parts.

v. Quantity of parts necessary.

vi. Quantity of labor hours to repair the deficiency.

vii. Cost of Shipping for parts, if applicable.

viii. Cost of labor per hour.

ix. Total estimated cost of repair.

x. Estimated lead time for parts.

xi. Expected date repairs will be complete.

b. All replacement parts must be new (not used or repurposed) and materials may be examined when requested by the KO or POC prior to installation.

c. All price estimates are subject to approval by the KO or POC pending determination of available funding and if the repair is economical.

d. The Government will compensate for all parts and materials furnished and provided for on the written estimate in coordination of services unless the part or repair is due to the Contractor’s negligence. Parts or components damaged by the Contractor shall be repaired or replaced at the expense of the Contractor to the satisfaction of the KO and POC. The Contractor shall not mark up prices on parts or materials received from their suppliers. Upon request by the KO or POC, the Contractor shall provide their Supplier’s invoices for parts and materials being furnished to DLA DS via the Contractors invoice for the KO or POC to ensure parts and materials are not being marked up.

e. All price estimates shall be valid for a period of 30 business days to ensure adequate time for determination and approval by the KO or POC. Should the 30 business days be exceeded, the Contractor shall be required to submit a new estimate. In the event required replacement parts are expected to have long delays when ordering, the Contractor shall coordinate with the KO or POC to obtain parts via other local sources to prevent and minimize delays.

f. Upon approval of the service estimates, the Contractor shall have five (5) business days to complete the necessary repairs. The five (5) business days will begin upon receipt of all parts necessary to complete the repair. In the event the required repair will take longer than the five (5) business days, the Contractor shall notify the KO or POC in writing for approval. The notification shall include the justification for the additional time and an estimated date of completion.

g. Notify the KO and POC prior to arrival with the date and time intended to arrive to perform repair services.

h. Provide a weekly status of pending repair actions and parts ordered with estimated delivery and completion date of the repairs to the KO and POC.

i. Provide a call back service for services which do not correct the deficiency within three (3) business days of notification from the POC at no additional cost to the USG.

j. Remove all replaced parts and refuse from DLA DS property and dispose of the items and materials IAW Federal, State, and Local laws at the Contractor’s or other facilities authorized by law and approved by the KO.

k. Provide appropriate conveyance, equipment, accessories, personnel to acquire, load, unload, transport, everything to complete the required repairs.

6. HOURS OF OPERATION AND HOLIDAYS:

a. The service to be performed under this contract shall be performed during normal USG business days. The schedule of service will be any normal workday Monday through Friday 7:00 AM – 2:30 PM, and if not finished that day will return on the following workday to complete the task. Services will not be scheduled to be performed on a regular Federal holiday (see below), or one designated by Presidential proclamation unless approved by the POC.

b. * The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

7. ACCEPTABLE PERFORMANCE LEVELS (APL’s):

a. APLs are the minimum performance levels of specific requirements which the Contractor must achieve or risk having the government consider performance unsatisfactory, which may result in monetary or other consideration from the Contractor.

b. If performance falls below the specified performance level, consideration may be taken at the USG’s discretion. Decisions will consider the impact on the USG because of the failure to meet the performance requirement and the number of times the failure has occurred throughout the contract period.

DELIVERABLE

STANDARD

TIMEFRAME

SECTION

ACCEPTABLE

PERFORMANCE LEVEL (APL)

METHOD

OF

SURVEILLANCE

Attachment 1, 2.3.1

Attachment 1, 3.5

8. SPILL RESPONSIBILITY:

The Contractor is solely responsible for all spills or leaks during the performance of this contract that is attributable to the actions of its agents, employees, or subcontractors. The Contractor shall clean up such spills or leaks to the satisfaction of the USG in a manner that complies with applicable Federal, state, and local laws and regulations. The clean-up shall be at no cost to the USG. The Contractor shall report all such spills or leaks, regardless of their quantity to the POC and KO immediately upon discovery. A written follow-up report shall be submitted to the POC and KO not later than twenty-four hours after the initial telephonic report. The written report shall be in narrative form, and as a minimum shall include the following:

i. Description of item spilled (including identity, quantity).

ii. Whether the amount spilled is EPA or state reportable, and if so, whether it was reported. Exact time and location of spill including a description of the area involved.

iii. Containment procedures initiated.

iv. Summary of any communications Contractor has with press or USG officials other than the KO.

v. Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

vi. Description of item spilled (including identity, quantity).

9. INVOICING:

The Contractor will invoice monthly through the DoD Wide Area Workflow (WAWF) system. Invoices must be submitted through WAWF in accordance with Defense Federal Acquisition Regulations Supplement (DFARS) 252.232-7003. Refer to https://wawf.eb.mil for additional information.