Y27GA_LibertyCountySchoolSystem_ERateRFP_LICE.xlsx

Directions

DIRECTIONS FOR THE PRICING SPREADSHEET:

Please fill in the following spreadsheets with Description of Products, Part Numbers (if applicable), Quantity, and Price for the items proposed by your company.

The district is open to all manufacturers and will accept quotes for any and all equivalent products. Vendor quoted equipment compatibility: Although functionally equivalent equipment may be submitted for consideration, the equipment quoted must be interoperable and compatible with the District’s existing Meraki network. The District reserves the right to increase or decrease the quantity of product and services to be purchased after the pricing proposals are received.

Additional line items or parts may be added if needed to reflect a complete proposal.

Formulas included in the spreadsheet are for convenience only - each bidder is required to confirm that the pricing and formulas are correct.

This pricing workbook is the RFP response.

LOWEST CORRESPONDING PRICE (LCP):

Lowest corresponding price is defined as the lowest price that a service provider charges to nonresidential customers who are similarly situated to a particular applicant (school, library, or consortium) for similar services. See 47 C.F.R. § 54.500.

Service providers cannot charge applicants a price above the LCP for E-rate Program services. See 47 C.F.R. § 54.511(b).

This ensures that: 1) service providers do not charge applicants more than they would charge their other customers for the same services. See First Report and Order, 12 FCC Rcd 8776, 9031-32, para. 484; and 2) any lack of experience in negotiating in a service market does not prevent applicants from receiving competitive prices. See First Report and Order, 12 FCC Rcd 8776, 9031, para. 484.

A service provider – regardless of the size of the company or the category of service provided – must ensure that the LCP is provided to applicants. The applicant is not obligated to ask for it, but must receive it. See 1996 Universal Service Order, 12 FCC Rcd 87, 383, para. 540.

E-Rate Requirements

E-RATE INFORMATION AND REQUIREMENTS

• Ensuring that ineligible charges are not submitted to USAC

• Invoicing to USAC that is consistent with the contract and the District’s Form 471.

• Ensuring that services or products are not provided to the District without District’s express written permission or official purchase authorization

• Ensuring that District-approved substitute services or products are prominently noted on invoices submitted to USAC and the District

• When E-rate eligible services or equipment are allocated or installed in multiple buildings, support for the allocation consistent with the amount and buildings identified in the Form 471

• Documenting that E-rate funded services were provided within the allowable contract period and program year

• Charging proper FRN(s)

• Ensuring that invoices and USAC forms are submitted to the District in a timely manner

• Ensuring that USAC forms are filled out completely, accurately and on time

• Ensuring that Forms 472 are signed/dated by Vendor’s representative in a timely manner

• Maintaining fixed asset list of E-rate-supported equipment provided to the District with detailed information for each item (model number, serial number, product description) and made available to the District in electronic format upon project completion

If Vendor learns of any federal, state or local investigation conducted by any regulatory authority or law enforcement authority that could have an adverse impact on the District’s ability to continue to receive the benefit of E-rate funding, Vendor must notify the District within 30 calendar days of learning of such investigation. The District reserves the right to cancel the agreement without penalty if the investigation impedes the District’s ability in any way to receive the benefit of E-rate funding, subject to any investigation of wrongdoing.

Vendor shall maintain all bids, quotes, records, correspondence, receipts, vouchers, delivery information, memoranda and other data relating to Vendor’s services and any subcontractors to the District. All such records shall be retained for 10 years following completion of services and/or installation of equipment, and shall be subject to inspection and audit by the District.

Questions & How to Return

Questions for this bid should be directed to currieasutton@epicinc.org.

Questions will be accepted until February 23, 2024 at 12:00PM.

Pease return this workbook in its entirety to:

currieasutton@epicinc.org by March 08, 2024 at 2:00PM.

Vendor Information and SPIN

References

NAME OF REFERENCE

CONTACT

PHONE NUMBER

EMAIL ADDRESS

REFERENCE #2:

NAME OF REFERENCE

CONTACT

PHONE NUMBER

EMAIL ADDRESS

REFERENCE 3:

NAME OF REFERENCE

CONTACT

PHONE NUMBER

EMAIL ADDRESS

Bill of Materials- Eligible

Equivalent Products must be Interoperable and Compatible with Existing Meraki Network

Bill of Materials-Ineligible

Equivalent Products must be Interoperable and Compatible with Existing Meraki Network

Disqualification

2. Vendor is on Red Light status with the FCC or is delinquent on a debt to a state or federal government agency or entity.

3. Vendor has not been in business for at least 5 years performing the services or furnishing the equipment required in this RFP.

Evaluation Criteria

Proposal Evaluation: Proposals received on-time will be evaluated based on the E-Rate criteria as outlined below. The following factors will be used in evaluating bid responses; price is weighted higher than any other single factor