RFP #Y26-805-RC

SPECIAL TERMS

ORANGE COUNTY CONVENTION CENTER NORTH - SOUTH BUILDING

CHILLED WATER SYSTEM UPGRADE

1. SECURITY AND IDENTIFICATION:

A. Badges for Working On Site

The Prime Consultant/Sub-consultant shall require a badge issued by OCCC for each individual working on site. The criteria to receive a badge shall be in accordance with Florida Statute 435.03(2) and the “OCCC Capital Planning Badge Protocols Acknowledgement Form” that will be issued to the awarded Consultant/Sub-consultant.

The Prime Consultant/Sub-consultant is responsible for submitting badge requests for all personnel, inclusive of Consultant/Sub-consultants. The form includes the following:

1. Process FDLE Background Check

2. Ensure background checks are at no cost to the OCCC.

3. Confirm the background checks shall be dated no earlier than ninety

(90) days prior to the contract state date.

4. Approve each employee’s background check prior to submi�ng employee names for badges.

5. Ensure background checks are performed and updated for each employee on an annual basis.

6. Submit a list of approved employees to work on site to the OCCC Capital

Planning Project Manager and designees.

7. Return badges by the comple�on of the project to the Capital Planning office. The cost associated with each stolen, lost, or unreturned badges is $35.00.

B. The form must be submited, signed, notarized, and returned to the OCCC Capital Planning Project Manager. The form only needs to be submited one �me for acknowledgement to adhere to during the contract dura�on. In the subject line of all e-mails, please include the project name, subunit and date. If the Consultant/Sub-consultant and/or Consultant/Sub-consultant staff u�lize the Electronic Key FOB to access OCCC facili�es they are required to return it to the key box at the end of the work shi� to the place it was checked out. The cost associated with stolen, lost, or unreturned Electronic Key FOBs is $200.00 for each.

C. The Consultant/Sub-consultant shall also request OCCC parking hang tags for Consultant/Sub-consultant’s staff to park on OCCC designated parking lots during construc�on work hours. The Consultant/Sub-consultant shall submit the required forms given by the OCCC Project Manager for the issuance of hang tags. All hang tags must be returned at the end of the project. The cost associated with lost, stolen, or unreturned parking hang tags is $35.00.

2. DESIGN PLANNING WITH EVENTS: The Conven�on Center is an occupied and ac�ve space that is opera�onal at all �mes. On-Site work availability is limited due to Conven�on Center scheduled show events and Orange County holidays. The project site is an�cipated to be available to the Consultant/Sub-consultant seven (7) days per week. Any noise generated ac�vity off hours and/or any excep�ons to the agreed upon work hours must be approved in advance by the OCCC Project Manager, unless approved otherwise by the OCCC Project Manager at least 48 hours in advance for work outside those hours. Work shall be sequenced to accommodate the OCCC events/shows during the project dura�on.

Any permissible work activities during the non-workdays will be determined at the OCCC Project Manager’s discretion. With the advanced approval of the OCCC Project Manager, specific dates may be coordinated with the Consultant/Sub-consultant for their work schedule. Work is required to be scheduled around show activity.

3. COMMUNICATION AND GENERAL OVERSIGHT: The Consultant/Sub-consultant shall conduct the project progress mee�ngs and any other workshops with the OCCC Capital Planning team. The Consultant is responsible for preparing the mee�ng agenda and has it reviewed by the OCCC Project Manager one business day before the mee�ng. The Agenda items at minimum include Project Schedule, Invoice Updates, Discussion topics, and Ac�on Items tracking. A�er the mee�ng, the Consultant is required to prepare the mee�ng minutes and distribute to the atendees within three (3) business days from the date of the mee�ng. The project progress mee�ng minutes shall include at the minimum following items as applicable:

1. Housekeeping

2. Pending Change Orders, Claims and Disputes Status

4. WORK RESTRICTIONS: In the event of inves�ga�ve work, the Consultant/Sub-consultant shall be responsible for covering exposed work areas. The work areas shall be covered to prevent visible exposure.

Battery operated lifts shall have gel cell batteries. Accessibility for equipment such as scissor lifts or electric powered maintenance carts shall be permitted with limited access areas, as coordinated, and approved with the OCCC Project Manager.

After completion of the work, the Consultant/Sub-consultant shall replace or restore to the original condition all affected areas within the project limits. The Consultant/Sub-consultant is required to provide all materials for patching and painting.

5. OCCC SAFETY PROTOCOL: For any life threatening or medical emergencies, the Contractor should immediately call 911. The Contractor shall report any safety incidents (examples: damage to building;

injury to personnel; impact to building opera�ons) or equipment failures to OCCC Security and the County Project Manager immediately.

6. TRANSPORT DEVICES: With the excep�on of ADA-approved mobility devices, personal transport equipment such as Segways®, Scooters (electric or manual), Bicycles, Rollerblades, Skates, Skateboards, and Hoverboards are prohibited inside the OCCC. The Consultant/Sub-consultant is responsible for obtaining prior writen approval from the OCCC Execu�ve Director or designee for ADA approved mobility devices prior to use.

The Consultant/Sub-consultant shall obtain approval prior written approval from the OCCC Executive Director or designee to operate golf/utility carts on the OCCC campus. If electric motor vehicles, including golf/utility carts, must be operated in the OCCC’s exhibit halls, the Consultant/Sub-consultant shall also obtain prior written approval from the OCCC Project Manager. If approved, non-gasoline powered motorized vehicles may be operated on the show floor during move-in and move-out days only. All vehicles must be operated in a safe manner and in accordance with all applicable OCCC policies.

Motorized vehicles, such as personnel carts, forklifts, pallet jacks, and other related motorized vehicles with steel and/or hard metallic wheels are not permitted on the OCCC’s Concourses, Lobbies, and Registration areas. Lifts (scissors or boom) or other wheeled vehicles approved for use in carpeted areas shall have non-marking tires, or tires that are covered with carpet tape or heavy-duty polyethylene sheeting. Carpeted areas shall be protected by Rhino board or similar products in concourse/high traffic areas. The use of Masonite is not permitted in concourse/high traffic areas.

Gasoline or propane motorized vehicles are not permitted on the OCCC’s Concourses, Lobbies, Tunnels, and Registration areas. The Consultant/Sub-consultant is responsible for directing their sub-Consultant/Sub-consultants and vendors to ensure these requirements are met.

The on-site staging areas shall be coordinated with and approved by the OCCC Project Manager. Any vehicle or equipment that requires charging of lead acid or similar battery type, shall be done outside of the exterior of the building.

Consultant/Sub-consultant vehicle parking is in a specific parking lot and shall be coordinated with OCCC Project Manager.

7. UTILITY COORDINATION: The Consultant/Sub-consultant shall not use u�lity delays as a basis for addi�onal compensa�on. The Consultant/Sub-consultant shall be responsible for all coordina�on with u�li�es and the OCCC Project Manager and shall cooperate fully with u�lity companies in the reloca�on of their u�li�es.