Y26-805-OCCC_NS_BLDG._CHILLED_WATER_SYSTEM_UPGRADE_-_SIGN-IN_SHEET.pdf

This is a sign-in sheet from a pre-proposal conference for Orange County, Florida's design-build solicitation (RFP Y26-805-RC) for a chilled water system upgrade at the Orange County Convention Center North-South Building. The project involves the complete removal and replacement of existing chilled water lines, valves, pumps, insulation, and supports, converting from victaulic couplings to welded piping systems. The design-build firm must provide comprehensive engineering design, permitting, construction, commissioning, startup, training, and closeout services across all required disciplines including civil, mechanical, electrical, plumbing, and structural. A non-mandatory virtual pre-proposal conference was held on September 21, 2026 at 11:00 AM, with non-mandatory site visits scheduled for September 24 and 25, 2026 at 9:00 AM at the South Building. Questions were due by September 30, 2026 at 5:00 PM EST, and sealed responses are due October 15, 2026 by 4:00 PM EST via the OpenGov e-Procurement Platform. The project requires substantial completion within 1,140 consecutive calendar days and final completion within 1,170 days from the Notice to Proceed, with anticipated work hours of 6:00 PM to 6:00 AM, seven days per week.

The total estimated project cost is $77,147,255.73, consisting of a design budget of approximately $5,047,016.73 and a construction budget of $72,100,239.00. This is a two-step selection process requiring respondents to achieve a minimum of 165 points in Step One (Statements of Qualifications) to advance to Step Two for technical and price proposals. Key personnel, including a Professional Engineer-licensed Project Manager, Professional Engineer-licensed Project Engineer, and Construction Manager, must each provide three similar projects completed within the past 20 years involving commercial renovation work with chilled water or hydronic piping replacement exceeding $1 million in total project cost. Liquidated damages are assessed at $500.00 per day for substantial completion delays and $250.00 per day for final completion delays. The Orange County Convention Center will remain an occupied, active facility throughout the project; the awardee must coordinate all work with facility operations, obtain OCCC-issued badges following Florida Statute 435.03(2) background-check requirements, and comply with utility coordination and project-progress-meeting protocols.