605 E. ROBINSON STREET SUITE 750 ORLANDO, FL 32801 www.rbarchitects.com 407.648.7288 AR0014284

Orange County Administration Center BCC y

Dais Bench Renovation 201 S. Rosalind Ave, Orlando, FL 32801

SPECIFICATIONS November 19, 2025

Divisions 01 Through 28

PREPARED FOR

ORANGE COUNTY GOVERNMENT

400 East South Street, Suite 500 Orlando, FL 32801 rhodes+brito A R C H I T E C T S

605 E. Robinson Street, Suite 750 Orlando, FL 32801 phone: 407-648-7288

AR0014284

MEP

Bobes Associates, Consulting Engineers, Inc.

150 Circle Drive Maitland, FL 32751 Phone: 407-626-0882

Interior Design Kaleidoscope Interior Design mandy@kaleidoscopeinterio.com phone: 407-702-8209

ISSUED FOR PERMIT

Lori Godbold, State of Florida, Registered Architect, License No.AR101739. This item has been digitally signed and sealed by Lori Godbold, AIA, NCARB on 10/31/2025.

Printed copies of this document are not considered to be signed and sealed and the signature must be validated.

OU=Rhodes + Brito Architects, O=Identitrust

605 E. ROBINSON STREET SUITE 750 ORLANDO, FL 32801 www.rbarchitects.com 407.648.7288 AR0014284

This page intentionally blank.

ORANGE COUNTY GOVERNMENT FLORIDA PERMIT DOCUMENTS

ADMINISTRATION CENTER BCC DAIS BENCH RENOVATION 11/19/2025

Rhodes + Brito Architects TABLE OF CONTENTS 000110 - Page 1 of 2

SECTION 000110 – TABLE OF CONTENTS

DIVISION 00 – PROJECT INFORMATION

000101 Project Title Page 000110 Table of Contents

DIVISION 00 - BIDDING AND CONTRACTING REQUIREMENTS

Published Separately

DIVISION 01 - GENERAL REQUIREMENTS

011000 Summary of Work 012500 Substitution Procedures 012600 Contract Modification Procedures 012900 Payment Procedures 013100 Project Management and Coordination 013119 Project Meetings 013200 Construction Progress Documentation 013300 Submittal Procedures 014000 Quality Requirements 014200 References 015000 Temporary Facilities and Controls 016000 Product Requirements 017300 Execution 017329 Cutting and Patching 017700 Closeout Procedures 017800 Warranties and Bonds 017839 Project Record Documents

DIVISION 02 - EXISTING CONDITIONS

024119 Selective Demolition

DIVISION 03 – CONCRETE (Not used)

DIVISION 04 - MASONRY (Not used)

DIVISION 05 – METALS (Not used)

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

064116 Plastic Laminate-Clad Architectural Cabinets

DIVISION 07 - THERMAL AND MOISTURE PROTECTION (Not used)

DIVISION 08 – OPENINGS (Not used)

DIVISION 09 - FINISHES

096513 Resilient Base and Accessories

DIVISION 10 – 11 (Not used)

DIVISION 12 – FURNISHINGS

123663 Solid Surfacing Countertops

Rhodes + Brito Architects TABLE OF CONTENTS 000110 - Page 2 of 2

DIVISION 21 - FIRE SUPPRESSION (Not used)

DIVISION 22 - PLUMBING (Not used)

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC) (Not used)

DIVISION 25 - INTEGRATED AUTOMATION (Not used)

DIVISION 26 – ELECTRICAL

260500 Common Work Results for Electrical 260519 Low-voltage Electrical Power Conductors and Cables 260526 Grounding and Bonding for Electrical Systems 260529 Hangers and Supports for Electrical Systems 260533 Raceways and Boxes for Electrical Systems 260553 Identification for Electrical Systems 260923 Lighting Control Devices 262726 Wiring Devices 265100 Interior Lighting

DIVISION 27 – COMMUNICATIONS

270528 Pathways for Communication Systems 271000 Data Communications Structured Cabling 274120 Digital Discussion System

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

281300 Access Control

DIVISIONS 31 – 33 (Not used)

END OF TABLE OF CONTENTS

SUMMARY OF WORK 011100 - 1

SECTION 01 11 00 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

B. When the titles such as Engineer, Project Engineer, or Owner are used throughout the specification, this implies Orange County as property Owner and/or an officially appointed County Representative.

1.2 PROJECT INFORMATION

B. Project Description: Orange County Administration Building Bcc Chambers Dais

Bench Renovation.

C. Architect: Rhodes + Brito Architects.

1.3 SCOPE OF WORK

A. Summary Of Work:

A. This project is the renovation of the dais bench in the bcc chambers room on the first floor of the orange county administration building. The bench will be reconfigured to accommodate the two new county commissioners and will receive new finishes. This is a Level 1 Alteration to finishes only

1.4 CONTRACTOR RESPONSIBILITIES

A. The contractor shall have all submittals approved by the Engineer and accepted by the

Owner prior to the start of active construction.

B. The contractor shall have all equipment and material onsite prior to the start of active construction.

C. The contractor shall submit to the Owner prior to the project pre-construction meeting the following:

Schedule of Values Construction Schedule Submittal Schedule

Emergency Telephone List including subcontractors and suppliers D. The contractor shall field verify existing conditions of construction prior to start of active construction.

E. The contractor shall coordinate with the Owner on the operation of the existing fire alarm system prior to the start of active construction. There shall be an action plan for the operation of the fire alarm system during construction submitted by the contractor to the Owner for acceptance. This action plan shall be in place prior to the start of active construction. Any false fire alarms that occur during construction and deemed by the Owner to be the fault of the contractor, the contractor shall pay all costs incurred from the local fire department for responding to a false alarm.

F. The contractor is responsible for moving furniture and/or equipment if necessary to

SUMMARY OF WORK 011100 - 2

perform the work included in the contract. The contractor is responsible for placing the furniture and/or equipment back in its original location. The contractor is responsible for any damages to furniture, equipment, etc., which occur during construction. The contractor shall provide protection for floors, walls, furniture, equipment and any other items that may be subject to damage during the construction periods and will be required to repair or replace to original or better condition.

G. The contractor shall coordinate with the Owner on the operation of the security alarm system prior to the start of active construction. The contractor shall submit an action plan for operation of the security alarm system during construction to the Owner for acceptance prior to start of active construction. This action plan shall be in place prior to the start of active construction. Any false security alarms that occur during construction and deemed by the Owner to be the fault of the contractor, the contractor shall pay all cost incurred from the local police and/or sheriff department for responding to a false alarm.

H. The contractor shall take digital pictures or video of pre-existing conditions of the interior and exterior of the building prior to the start of active construction. Failure to provide digital pictures or video prior to start of construction places the responsibility on the Contractor to complete the necessary replacement, repairs, and/or cleaning as determined by the Owner, at no additional cost to the Owner. One CD copy of digital pictures or video of the existing site conditions shall be submitted to the Owner.

I. The contractor shall at all times maintain daily cleanup of construction areas. Costs for work areas that are not cleaned by the contractor will be cleaned by the Owner and those costs shall be charged back to the contractor via change order.

J. The contractor shall provide a construction schedule to the Owner’s Project Manager prior to the pre-construction meeting.

K. The contractor shall update the construction schedule weekly and submit it to the Owner’s Project Manager for review.

1.5 WORK COVERED BY CONTRACT DOCUMENTS

A. Type of Contract:

1. Project will be constructed under a single prime contract.

1.6 WORK UNDER OTHER CONTRACTS

A. Separate contracts may be issued to perform certain construction operations at the site.

The contractor of this project will allow reasonable access and coordination to the other contractor/s.

1.7 WORK SEQUENCE

A. The facility shall remain occupied and operational while work is in progress. All work shall be fully coordinated in writing with Orange County Project Manager prior to commencement of work. All work shall be performed between the hours of 9:00 pm and 6:00 am, Monday through Friday. Work performed after normal business hours shall be done provided the area where work is done is fully operational and back in original condition prior to beginning of the next business day.

B. The contractor may work on the weekends at his or her discretion with prior written approval from Orange County Project Manager. Weekend work shall not be an

SUMMARY OF WORK 011100 - 3

additional cost to the Owner. The contractor will coordinate with the Orange County Project Manager for access to the building on weekends and after hours work.

1.8 CONTRACTOR USE OF PREMISES

A. General: During the construction period, the Contractor shall have limited use of the

Project site for construction operations, as indicated on Drawings by the Contract limits and as indicated by requirements of this Section. The Contractor shall coordinate which areas are acceptable to Staff for use during the life of the project. The Contractor’s use of the premises is limited only by the Owner’s right to perform construction operations with its own forces or to employ separate contractors on portion of the project.

B. General: Limited use of the Project site to construction activities in areas indicated within the limit of the premises. The Contractor may only use portion(s) of the site for storage or work areas only with prior approval from Orange County Project Manager.

A. Confine operations to areas within Contract limits indicated on the Drawings.

Portions of the site beyond areas in which construction operations are indicated are not to be disturbed.

B. Keep driveways, loading areas, and entrances serving the premises clear and available to the Owner and the Owner’s employees at all times and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a) Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

b) Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Burial of Waste Materials: Do not dispose of organic and hazardous material on site, either by burial or by burning.

D. Where appropriate, maintain portions of the existing building affected by construction operations in a watertight condition throughout the construction period.

Repair damage caused by construction operations. Take all precautions necessary to protect the building and its occupants during the construction period.

E. Work Restrictions, General: Confine construction operations to the areas permitted by the contract documents and other Owner directives.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

2. All work may be carried out without time restrictions, unless otherwise directed by the Owner.

3. Unless otherwise directed by the Owner, work shall be scheduled as Night

Shift between the hours of 8PM and 6AM each day.

F. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

SUMMARY OF WORK 011100 - 4

G. Provide protection and safekeeping of material and equipment stored on premises.

H. Contractor will move any stored material and equipment, which interfere with operations of the Owner or other contractors at no additional cost to the Owner.

I. Comply with Owner’s requirements for ingress and egress procedures, prohibitions against firearms, procedures for transportation of workers, safety and fire prevention requirements and all applicable pollution control requirements. Refer to the following reference requirements:

a) Orange County Safety and Health Manual http://www.orangecountyfl.net/VendorServices/OrangeCountySafetyandHe althManual.aspx#.Wql6OU2oupo

b) Orange County Policy Manual page 96 regarding Firearms http://www.orangecountyfl.net/portals/0/resource%20library/employment% 20-%20volunteerism/Policy%20Manual.pdf

J. Contractor to require all employees and subcontractors to wear non-objectionable clothing; prohibit revealing clothing and articles of clothing with offensive writings displayed. The contractor shall require offending personnel to leave the premises until such clothing is changed.

K. Contractor employees and subcontractors will not fraternize with County employees or the general public during the entire construction period.

L. Use of sound equipment (such as boom boxes, stereos, radios, etc.) is not allowed.

M. Contractor and their personnel shall abide to Orange County Tobacco free policy while on any Orange County property. This policy shall apply to building, parking lots, parks, break areas and worksites. Tobacco is defined as tobacco products, including but not limited to: Cigars, cigarettes, pipes, chewing tobacco and snuff.

Failure to abide by the policy may result in civil penalties levied under Chapter 386, Florida Statutes and/or Contract enforcement remedies. Refer to the following documents:

a) Orange County Smoking Policy:

http://www.orangecountyfl.net/Portals/0/resource%20library/employment% 20-%20volunteerism/Employee%20Handbook.pdf

N. Conduct that is disrespectful, abusive or otherwise objectionable to the Owners’ employees or general public will not be allowed at any time during the construction period. Repetitive complaints and violations of the requirements listed above will be cause for dismissal and or permanent removal of offending personnel from the project.

O. Contractor to coordinate with the Owner the site location for storage of equipment, machinery, materials, tools and a construction waste dumpster.

P. Contractor shall at all times keep the premises free of all waste or surplus materials, rubbish and debris, which is caused by contractor employees or subcontractors resulting from their work. Contractor shall maintain a safe work environment to all building occupants during the construction period.

1.9 SECURITY AND IDENTIFICATION

A. All costs for background investigations will be Contractor’s responsibility. The County shall have the right to request any additional investigative background information

SUMMARY OF WORK 011100 - 5

including, but limited to, the employment record, Right-To-Know records, E-Verify system records (if the Contractor uses this service as a means to determine employment eligibility, available through www.uscis.gov), training records, payroll records, position for which hired including site location of any personnel assigned to perform the services. The Contractor shall furnish, in writing, such information to the extent allowed by law, prior to commencement of services. The County reserves the right to conduct its own investigation of any employee of the Contractor.

B. Background checks are required for all Contracted and Sub-contracted employees. For Orange County Courthouse projects, background checks will be performed by the Orange County Sheriff’s Office. Instructions will be provided after contract award.

1. For security purposes and to maintain privacy when submitting Background Check information via e-mail the subject line of the email must contain the following

**EXEMPT**.

2. The County will inform the contractor of their Background Check results.

C. Contractor’s employees will not be allowed in Orange County facilities without completed and approved background investigations.

1.10 OWNER OCCUPANCY

A. Owner Occupancy: The Owner will be occupying the building during construction.

Normal occupancy hours are 7:00 a.m. to 6:00 p.m. Monday through Friday, however this may vary with show activity.

A. A Certificate of Substantial Completion will be executed for each specific portion of the Work to be occupied prior to Owner occupancy.

B. Obtain a Certificate of Occupancy from local building officials prior to Owner occupancy.

C. Prior to partial Owner occupancy, mechanical and electrical systems shall be fully operational. Required inspections and tests shall have been successfully completed. Upon occupancy, the Owner will provide operation and maintenance of mechanical and electrical systems in occupied portions of the building.

1.11 DISTRIBUTION OF RELATED DOCUMENTS

A. The Contractor is solely responsible for the distribution of ALL related documents/drawings to ALL appropriate vendors/subcontractors to ensure proper coordination of all aspects of the project and its related parts during bidding and construction.

1.12 CONTRACT DOCUMENT FILE

A. Copies of the Contract Documents, Plans, Specifications, Addenda, Change Orders, Engineers Supplemental Instructions, approved Shop Drawings, Substitution Acceptances, etc. shall be placed and maintained at the project site by the Contractor throughout the entire contract period. These said documents shall be filed in a manner that allows for ease of retrieval. Documents shall be made available to the Engineer and the County's representatives throughout this same period.

SUMMARY OF WORK 011100 - 6

1.13 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

PART 2 - PRODUCTS

2.1 ASBESTOS FREE MATERIAL

A. Contractor shall provide a written and notarized statement on company letterhead(s) to certify and warrant that ONLY ASBESTOS FREE MATERIALS AND PRODUCTS were provided AS REQUIRED BY THE Engineer. Such statement shall be submitted with the final payment request. Final payment shall not be made until such statement is submitted. Contractor agrees that if materials containing asbestos are subsequently discovered at any future time to have been included in the construction, the Contractor shall be liable for all costs related to the redesign or modification of the construction of the project so that materials containing asbestos are removed from the facility. If construction has begun or has been completed pursuant to a design that includes asbestos containing materials, the Contractor shall also be liable for all costs related to the abatement of such asbestos.

PART 3 - EXECUTION (Not applicable).

END OF SECTION 01 11 00

SUBSTITUTION PROCEDURES 012500 - 1

SECTION 01 25 00 - SUBSTITUTION PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of Contract, including General and Supplementary conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements for handling request for substitutions made during bidding and after award of the Contract.

B. The Contractor’s Installation Schedule and the Schedule of Submittals are included under

Section “Submittal Procedures”.

1.3 DEFINITIONS

A. Definitions used in this Article are not intended to change or modify the meaning of other terms used in the Contract Documents.

B. Substitutions: The Contract will be awarded based on the design, methods, materials and/or equipment as addressed in the Contract Drawings and/or described in the Contract Specifications. Addressing, describing or naming an item is intended to establish the type, function, characteristics and quality required in order to establish a base for bidding.

1. Substitute Material or Equipment - If it is indicated in the Specifications that the

Contractor may furnish or use a substitute that is equal to any material or equipment specified, and if the Contractor wishes to furnish or use a proposed substitute, he shall within thirty (30) days after the award of the Contract make written application to the Project Manager for acceptance of such a substitute, certifying in writing that the proposed substitute shall perform adequately the duties imposed by the general design, be similar and of equal substance to that specified and be suited to the same use and capable of performing in an efficient and economic manner as that specified. The application shall include sufficient information to allow the Project Manager to evaluate the substitutions.

2. The application shall state the extent, if any, to which the review, acceptance, furnishing and installation of the proposed substitute will prejudice Contractor's completion of the Work within the Contract Time(s). If the cost of the review of the substitution is greater than that of the originally specified item, the Contractor will reimburse the County for all costs. The County may require the Contractor to furnish at Contractor's expense a special performance guarantee or other Surety with respect to any substitute. The benefit of lower cost items shall be shared between the County and Contractor as specified in the Instructions to Bidders.

No substitute shall be ordered or installed without the written acceptance of the Project Manager who shall be the sole judge of acceptability.

1. During bidding, the Contractor may submit for approval substitutes for any equipment and/or material. In addition to the product documents, a written certification shall accompany the documentation indicating that the proposed substitute will have the same characteristics, will perform in accordance with the design requirements and that complies with all the requirements set for in the Contract. Any additional information required by the Owner or County

SUBSTITUTION PROCEDURES 012500 - 2

Representative shall be provided by the Contractor. Rejection of any proposed substitute will be considered final and the Contractor shall not get into any agreement with manufacturers or providers until the submittal has been finally approved.

2. The basis design shall establish the minimum standard of quality.

3. Any substitution requested made after contract award will not be considered.

1.4 SUBMITTALS

A. Substitution Request Submittal: Request for substitution will be considered if received within thirty (30) days after contract award. As long as this time allowance will not impact the construction schedule.

1. Submit three (3) copies of each request for substitution for consideration. Submit requests in the form and in accordance with procedures required for Change Order proposals.

2. Identify the product, or the fabrication or installation method to be replaced in each request. Include related Specification Section number and Drawing numbers and titles. Provide complete documentation showing compliance with the requirements for substitution, and the following information, as appropriate:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c.. Product Data, including Drawings, and descriptions of products, fabrication and installation procedures.

d. Samples, where applicable or requested.

e A detailed comparison of significant qualities of the proposed substitution with those of the Work specified. Significant qualities may include elements such as size, weight, durability, performance and visual effect.

f. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Owner and separate Contractors that will become necessary to accommodate the proposed substitution.

g. A statement indicating the substitution’s effect on the Contractor’s construction schedule compared to the schedule without approval of the substitution. Indicate the effect of the proposed substitution on overall Contract Time.

h. Cost information, including a proposal of the net change, if any in the Contract Sum.

i. Certificates and qualification data, where applicable or requested.

Certification by the Contractor that the Substitution proposed is equal-to or better in every significant respect to that required by the Contract Documents, and that it will perform adequately in the application indicated. Include the contractor’s waiver of rights to additional payment or time that may subsequently become necessary because of the failure of the substitution to perform adequately.

j. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

k. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

l. Research reports evidencing compliance with building code in effect for

SUBSTITUTION PROCEDURES 012500 - 3

Project.

m. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

n. Cost information, including a proposal of change, if any, in the Contract Sum.

o. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

p. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Engineer’s Action: Within two weeks of receipt of the request for substitution, the

Engineer will request additional information or documentation necessary for evaluation of the request if needed. Within two (2) weeks of receipt of the request, or one week of receipt of the additional information or documentation, whichever is later, the Engineer will notify the Contractor of acceptance or rejection of the proposed substitution. If a decision on use of a proposed substitute cannot be made or obtained within the time allocated, use the project specified by name. Decision on the use of a product substitution or its rejection by the Engineer is considered final. Acceptance will be in the form of a Change Order.

4. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within 10 days of receipt of a request for substitution. Architect will notify Contractor of acceptance or rejection of proposed substitution within 5 days of receipt of request, or 7 days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or

Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agency to perform compatibility tests recommended by manufacturers.

2.1 SUBSTITUTIONS

A. Conditions: The Contractor’s substitution request will be received and considered by the Engineer when one or more of the following conditions are satisfied, as determined by the Engineer; otherwise request will be returned without action except to record noncompliance with these requirements.

1. Extensive revisions to Contract Documents are not required.

SUBSTITUTION PROCEDURES 012500 - 4

2. Proposed changes are in keeping with the general intent of Contract Documents.

3. The request is timely, fully documented and properly submitted.

4. The specified product or method of construction cannot be provided within the

Contract Time. The request will not be considered if the product or method cannot be provided as a result of failure to pursue the work promptly or coordinate activities properly.

5. The specified product or method of construction cannot receive necessary approval by a governing authority, and the requested substitution can be approved.

6. A substantial advantage is offered to the Owner, in terms of cost, time, energy conservation or other considerations of merit, after deducting offsetting responsibilities the Owner may be required to bear. Additional responsibilities for the Owner may include additional compensation to the Engineer for redesign and evaluation services, increased cost of other construction by the Owner or separate Contractors, and similar consideration.

7. The specified product or method of construction cannot be provided in a manner that is compatible with other materials, and where the Contractor certifies that the substitution will overcome the incompatibility.

8. The specified product or method of construction cannot be coordinated with other materials, and where the Contractor certifies that the proposed substitution can be coordinated.

9. The specified product or method of construction cannot provide a warranty required by the Contract Documents and where the Contractor certifies that the proposed substitution provide the required warranty.

B. The Contractor's submittal and Project Manager's acceptance of Shop Drawings, Product

Data or Samples that relate to construction activities not complying with the Contract Documents does not constitute an acceptable or valid request for substitution, nor does it constitute approval.

C. Substitution request constitutes a representation that the Contractor:

1. Has investigated proposed product and determined that it meets or exceeds, in all respects, specified product.

2. Will provide the same warranty for substitution as for specified product.

3. Will coordinate installation and make other changes which may be required for work to be complete in all respects.

4. Waives claims for additional costs which may subsequently become apparent.

All costs associated with the substitution will be paid by the Contractor regardless of approvals given, and regardless of subsequent difficulties experienced as a result of substitutions.

END OF SECTION 01 25 00

CONTRACT MODIFICATION PROCEDURES 012600-1

SECTION 01 26 00 - CONTRACT MODIFICATION PROCEDURES

Conditions and other Division 01 Specification Sections, apply to this section.

A. This section specifies administrative and procedural requirements for handling and processing Contract modifications.

B. Related Sections: The following sections contain requirements that relate to this section:

1. Division 1 Section 01 25 00 Substitution Procedures for administrative procedures for handling requests for substitutions made after award of the Contract.

2. Division 1 Section 01 29 00 Payment Procedures for administrative procedures governing applications for payment.

3. Division 1 Section 01 33 00 Submittals for requirements for the Contractor’s Construction Schedule.

1.3 MINOR CHANGES IN THE WORK

A. Supplemental instructions authorizing minor changes in the work, not involving an adjustment to the Contract Sum or Contract Time, will be issued by the Project Manager.

B. Architect will issue supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document "Architect's Supplemental Instructions."

1.4 CHANGE ORDER PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the work that will require adjustment to the Contract Sum or Contract Time will be issued by the Project Manager, with a detailed description of the proposed change and supplemental or revised Drawings and Specifications, if necessary.

1. Proposal requests issued by the Architect are for information only. Do not consider them instruction either to stop work in progress, or to execute the proposed change.

2. Unless otherwise indicated in the proposal request, within 5 days of receipt of the proposal request, submit to the Project Manager from the Owner's review, an estimate of cost necessary to execute the proposed change.

a. Include a list of quantities of products to be purchased and unit costs, along with the total amount of purchases to be made. Where requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include a statement indicating the effect the proposed change in the work will have on the Contract Time. Include an updated Contractor's Construction Schedule that indicates the effect of the change, CONTRACT MODIFICATION PROCEDURES 012600-2 including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

d. Contractor and subcontractors will provide a complete detailed labor and material breakdown to justify change order request amount. Include costs of labor and supervision directly attributable to the change.

B. Contractor-Initiated Change Order Proposal Requests: When latent or other unforeseen conditions in mutual accord with the Owner Representatives findings require modifications to the Contract, the Contractor may propose changes by submitting a request for a change to the Engineer/Architect.

1. Include a statement outlining the reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change.

Indicate the effect of the proposed change on the Contract Sum and Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of to be purchased and unit costs along with the total amount of purchases to be made. Where requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5 Comply with requirements in Section 012500 “Substitution Procedures” - if the proposed change in the work requires that substitution of one product or system for a product or system not specified.

6 Contractor and subcontractors will provide a complete detailed labor and material breakdown to justify change order request amounts.7. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

C. Proposal Request Form: Project Manager will transfer the information to the appropriate forms for approval. Use AIA Document G 709 for Change Order Proposal Requests.

D. Proposal Request Form: Use forms provided by the Owner for Change Order Proposals.

1.5 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: When the Owner and Contractor are not in total agreement on the terms of a Change Order Proposal Request, the Project Manager may issue a Construction Change Directive instructing the Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. The Construction Change Directive will contain a complete description of the change in the Work and designate the method to be followed to determine change in the Contract Sum or Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of the change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

CONTRACT MODIFICATION PROCEDURES 012600-3

1.6 CHANGE ORDER PROCEDURES

A. Upon the Owner's approval of a Change Order Proposal Request, the Project Manager will issue a Change Order for signatures of the Owner and Contractor on County's Change Order form, as provided in the Conditions of the Contract.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 01 26 00

CONTRACT MODIFICATION PROCEDURES 012600-4

PAYMENT PROCEDURES 012900-1

SECTION 01 29 00 - PAYMENT PROCEDURES

PART I - GENERAL

A. Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

A. This Section specifies administrative and procedural requirements governing the Contractor’s Applications for Payment.

B. The Contractor’s Construction Schedule and Submittal Schedule are included in

Section 01 33 00 – “SUBMITTAL PROCEDURES”.

1.3 SCHEDULE OF VALUES

A. Coordinate preparation of the Schedule of Values with preparation of Contractor’s Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including Application for Payment forms with Continuation Sheets, Submittals Schedule, and Contractor's Construction Schedule.

2. The Contractor shall submit a Schedule of Values for the work including quantities and unit prices totaling the total Contract Amount prior to the issuance of the Notice to Proceed by the County.

3. Sub-Schedules: Where the Work is separated into phases that require separately phased payments, provide sub-schedules showing values correlated with each phase of payment.

B. Format and Content: Use the Project Manual Table of Contents as a guide to establish the format for the Schedule of Values. Provide at least one line item for each Specification Section.

1. Identification: Include the following project identification on the Schedule of Values:

a. Project name and location.

b. Name of the Engineer/Architect

c. Architect’s Project Number

d. Contractor’s name and address

e. Date of submittal

2. Arrange the Schedule of Values in a tabular form with separate columns to indicate the following for each item listed:

a. Generic name

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b. Related Specification Section

c. Change Orders (numbers) that have affected value

d. Dollar Value

e. Percentage of Contract Sum to the nearest one-hundredth percent, adjusted to total 100 percent

3. Submit AIA Document G703 Continuation Sheets

4. Provide a breakdown of the Contract Sum in sufficient detail to facilitate continued evaluation of Applications for Payment and progress reports.

Coordinate with the Project Manual table of contents. Break principal subcontract amounts down into several line items:

a. A value will be given for at least every major specification section (subsections can logically be grouped together).

b. A single material subcontractor will not be required to be broken down into labor and material unless it is anticipated the materials will be stored and invoiced prior to installation.

c. All multiple item subcontracts or work items (i.e. mechanical, electrical items, etc.) will be shown broken down at least in labor and material (all taxes, burden and overhead and profit included).

d. Mobilization (move-on, bond, insurance, temporary office and sanitary service installation) shall not exceed 5% of contract price.

e. For multi-story work all items broken down per floor.

f. HVAC: Typically shown per specification section, labor and material, per floor.

g. Electrical: same as HVAC.

h. Logical grouping of specification subsections are permitted.

5. Round amounts off the nearest whole dollar, the total shall equal the Contract Sum.

6. For each part of the Work where an Application for Payment may include materials or equipment, purchased or fabricated and stored, but not yet installed, provide separate line items on the Schedule of Values for initial cost of the materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Margins of Cost: Show line items for indirect costs, and margins on actual costs, only to the extent that such items will be listed individually in Applications for Payment. Each item in the Schedule of Values and Applications for Payment shall be complete including its total cost and proportionate share of general overhead and profit margin.

a. At the Contractor’s option, temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown as separate line items in the Schedule of Values or distributed as general overhead expense.

8. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the contract sum.

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1.4 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments ascertified by the Owner’s representative and paid for by the Owner.

1. The initial Application for Payment, the Application for Payment at time of

Substantial Completion, and the Final Application for Payment involve additional requirements. See items G, I, J and K of this section.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Forms: Use the County’s most updated form as the form for Application for Payment. Form given at the Preconstruction Conference. The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

D. Payment Application Times: Progress payments shall be submitted to Architect on the 5th of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

E. Payment Application Forms: Use AIA Document G702 and AIA Document G703 Continuation Sheets as form for Applications for Payment.

F. Application Preparation: Complete every entry on the form, including notarization and execution by person authorized to sign legal documents on behalf of the Owner. Architect will return incomplete applications will be returned without action.

1. Entries shall match data on the Schedule of Values and Contractor’s

Construction Schedule. Use updated schedules if revisions have been made.

2. Include amounts of Change Orders and Construction Change Directives issued prior to the last day of the construction period covered by the application.

G. Transmittal: Submit four (3) original executed copies of each Application for

Payment to the Project Manager/Architect by method ensuring receipt within 24 hours; one copy shall be complete, including waivers of lien and similar attachments, when required.

1. Transmit each copy with a transmittal form listing attachments, and recording appropriate information related to the application in a manner acceptable to the Project Manager.

H. Waivers of Mechanics Lien: With each Application for Payment submit waivers of mechanics liens (lien from every entity who is lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.) from subcontractors of sub-subcontractors and suppliers for the construction period covered by the previous application.

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1. Submit partial waivers on each item for the amount requested, prior to deduction for retainage on each item.

2. When an application shows completion of an item, submit final or full waivers.

3. The Owner reserves the right to designate which entities involved in the work must submit waivers.

4. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to Owner.

5. List all Subcontractor’s start and finish dates to substantiate any Notice to Owner received by the Project Manager.

G. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of the first Application for Payment include the following:

1. List of principal subcontractors

2. List of principal suppliers and fabricators

3. Schedule of Values

4. Approved Contractor’s Construction Schedule (preliminary if not final)

5. Schedule of principal products

6. Schedule of unit prices (if applicable)

7. Submittal schedule (preliminary if not final)

8. List of Contractor’s staff assignments

9. List of Contractor’s principal consultants

10. Copies of building permits for trades requiring separate permits

11. Copies of authorizations and licenses from governing authorities for performance of the Work

12. Initial progress report

13. Report of Pre-construction Meeting

14. Initial settlement survey and damage report, (if required)

15. Listing of all long lead procurement items monthly applications for payment will be accompanied with updated schedule and review of as-built drawings

16. Certificates of insurance and insurance policies.

H. Interim Application for Payment: Payment will be processed once a month. No applications will be processed without receipt of previous month’s waiver of lien described in subsection F above. Payment for item will be based on percentage completed as determined and approved by the County Project Manager or invoice for stored materials. Retainage (5%) will be held for all interim applications.

I. Application for Payment at Substantial Completion: Following issuance of the

Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete. Application shall also include all items listed in Part H. above.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

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J. Administrative actions and submittals that shall proceed or coincide with

Substantial Completion Payment. Substantial Completion as defined per General Conditions Section “F” application include:

1. Occupancy permits and similar approvals

2. Warranties (guarantees and maintenance agreements that span a minimum of one year)

3. Test/adjust/balance records

4. Maintenance instructions

5. Start-up performance reports

6. Change-over information related to Owner’s occupancy, use, operation and maintenance

7. Final cleaning

8. Application for reduction of retainage, and consent of surety

9. List of incomplete Work, recognized as exceptions to Project Manager’s

Certificate of Substantial Completion

K. Final Payment Application: Administrative actions and submittals which must precede or coincide with submittal of the final payment. Application for Payment includes the following:

1. Completion of Project Close-Out requirements

2. Completion of items specified for completion after Substantial Completion

3. Assurance that unsettled claims will be settled Evidence that claims have been settled.

4. Assurance that all work has been completed and accepted. All customer punchlist items shall be completed prior to approval of final payment.

5. Insurance certificates for products and completed operations where required, and proof that taxes, fees and similar obligations have been paid

6. Removal of temporary facilities and services

7. Removal of surplus materials, rubbish and similar elements

8. Change of door locks to Owner’s access

9. Submission of all close-out documents. Refer to Section 01 77 00.

10. Updated final statement, accounting for final changes to the Contract

Sum.

11. AIA Document G706, "Contractor's Affidavit of Payment of Debts and

Claims."

12. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

13. AIA Document G707, "Consent of Surety to Final Payment."

14. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

15. Final, liquidated damages settlement statement.

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END OF SECTION 01 29 00

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

Conditions and other Division 01 Specification Sections, apply to this Section.

A. This Section specifies administrative and supervisory requirements necessary for project coordination including, but not necessarily limited to:

1. Coordination Drawings

2. Administrative and supervisory personnel

3. General installation provisions

4. Cleaning and protection

5. Project Meetings

6. Requests for Interpretation (RFIs).

B. Progress meetings, coordination meetings and Pre-installation conferences are included in Section 01 31 19 “Project Meetings”.

C. Requirements for the Contractor’s Construction Schedule are included in Section 01 33 00 “Submittal Procedures”.

D. See Division 1 Section "Execution Requirements" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

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