Invitation for Bids #YXX-XXXX-XX Title: [Project Title] Y25-116-TF Comment by Hernandez Fernandez, Alina: Update header Comment by Hernandez Fernandez, Alina: Please make sure to use this template in the future. It was saved in our boilerplates folder, under Resource Docs.

SCOPE OF SERVICES

I. GENERAL INFORMATION

The Utilities Building Operations is responsible for several Utilities sites. The Contractor shall furnish all material, labor, supervision, materials, supplies, and equipment as required to successfully provide maintenance (PM), repairs, and filter changes for Heating, Ventilation, Air Conditioning (HVAC) preventative maintenance, installation, replacement, tests, inspections, repairs, and/or other related services as it pertains to the continuous use and efficiency of equipment for the intended purpose at the various Orange County Utility sites covered under this contract. Time is of the essence under this contract, and it is critical for Contractor to adhere to response requirements outlined herein to assist with keeping the HVAC equipment always working properly. Comment by Hernandez Fernandez, Alina: Division?

The Contractor shall maintain qualified technicians throughout the life of the contract that will perform the work. Such technician(s) shall be fully licensed and/or certified by the applicable government body to provide services as stated herein including at minimum, holding an Environmental Protection Agency (EPA) approved certification as Universal Technician. Comment by Hernandez Fernandez, Alina: Has the dept reviewed and confirmed this requirement?

II. PERSONNEL REQUIREMENTS

A. Certification/License Requirements The Contractor shall assign qualified technicians to the County’s account that will perform the work as detailed herein. Such technician(s) shall be fully licensed and/or certified by the applicable government body to provide services as stated herein accordingly. All technicians assigned to this contract shall hold an Environmental Protection Agency (EPA) approved certification as Universal Technician. Comment by Hernandez Fernandez, Alina: We need to list the exact certification requirements. The dept needs to conduct the necessary research and provide you with this information. As currently written, it leave room for interpretation and ambiguity. Comment by Hernandez Fernandez, Alina: Same comment as above

Personnel employed directly, or indirectly, the Contractor who is incompetent, inept, or unfit to perform the work shall be promptly removed from work covered under the Contractor. Failure of the Contractor to remove defective equipment or personnel who are incompetent, inept, or unfit may result in termination of the Contract. Comment by Hernandez Fernandez, Alina: Do they means subs? And by the Contractor? Comment by Hernandez Fernandez, Alina: This would not directly result in termination of the contract. The dept would engage with Procurement and we’d engage in issuance of non-performance notices.

B. Protective Clothing and Safety Equipment The Contractor shall provide and ensure the wearing of necessary protective clothing, masks, eye protection, hearing protection, shoes, etc. as required by any applicable laws, regulations, ordinances, and/or manufacturer's instruction for all employees and/or subcontractors at no additional Cost to the County. The Contractor shall obtain the most current version of all applicable safety regulations.The Contractor shall provide, at no additional cost to the County, and require the use of all necessary personal protective equipment, including, but not limited to, protective clothing, masks, eye protection, hearing protection, and appropriate footware, in accordance with all applicable laws, regulations, ordinances, and manufacturer’s instructions.

C. Equipment The Contractor shall have fully equipped service trucks and other support equipment including what is necessary to comply with all requirements of this Invitation to Bids and all applicable regulations, standards, rules, and ordinances. Comment by Hernandez Fernandez, Alina: Is there specific equipment that is necessary for the provision of these services?

D. Background Checks All costs for background investigations shall be Contractor's responsibility as further outlined below. The Utilities Department shall have the right to request any additional investigative background information including, but not limited to, the employment record, Right-To-Know records, training records, payroll records, position for which hired including site location of any personnel assigned to perform the services. The Contractor shall furnish, in writing, such information to the extent allowed by law, prior to commencement of services.

The Contractor shall perform Level I background checks and drug screens (Five Panel) in accordance with all applicable federal, state and local laws, regulations and ordinances.

LEVEL I (Past 5 years) shall include the following:

1. Identification Verification

2. Selective Service Status (registered/unregistered)

3. FDLE Automated Criminal Record

4. Clerk of Courts by county of Residence

5. Employment Verification

6. OMV by State of residence

7. Military Service Verification

8. Professional License & Certification Check

Drug Screen - Five Panel Shall include the following:

1. Amphetamines

2. Cocaine Metabolites

3. Marijuana Metabolites

4. Opiate Metabolites

5. Phencyclidine

The Contractor shall provide the background checks and drug screens for designated Contractor staff that will be working at the Utilities sites within ten (10) business days from receipt of request by the County . Utilities shall review and approve the background checks and drug screens and advise whether the individual shall be allowed to work at Utilities sites prior to start of service. This background check requirement shall be applicable to any subcontractors that the Contractor will hire. The Contractor shall submit background checks to UD-Safety@ocfl.net .

E. Parking The Utilities Department will identify and designate locations where Contractor vehicle parking is availablepermitted. If there is a cost associated with parking, those costs shall be paid by the Parking fees shall be the responsibility of the Contractor or Contractor's employee(s). Utilities willThe County shall not be responsible held responsible for any damage to Contractor or Contractor's employees' vehicles while parked on Utilities County property. Vehicles towed from Utilities County property will shall be at the expense of the Contractor or Contractor's employee(s).

III. PERFORMANCE AND SAFETY STANDARDS

A. All equipment and workmanship shall meet the standards specified herein, and shall be accomplished in accordance with the most current approved and accepted standards of the; (1) industry, (2) equipment manufacturer, (3) applicable Federal and local standards and codes, and (4) applicable building and safety codes to include but not limited to:

1. Occupational Safety and Health Act (OSHA)

2. National Institute for Occupational Safety & Health (NIOSH)

3. National Fire Protection Association (NFPA)

4. American Society of Heating, Refrigeration & Air-Conditioning Engineers (ASHRAE)

5. American National Standards Institute (ANSI)

6. National Electrical Manufacturers Association (NEMA)

B. All equipment used in the performance of these services shall be properly maintained and subject to inspection by the Utilities Representative upon request. Any equipment deemed faulty, inoperable, unsafe or improper for its intended purpose is not permitted and shall be removed from the Utilities' premises immediately. Comment by Hernandez Fernandez, Alina: Ambiguous, we should define a specific time frame. By close of business day? Within twenty-four (24) hours? Etc.?

C. Any damage to Utilities facilities or property due to the services performed by the Contractor shall be the responsibility of the Contractor. The Contractor shall repair such damages without any charge to the Utilitiesat no additional cost to the County.

D. Quality Assurance The Contractor shall implement and maintain a detailed and comprehensive Quality Control Program for the life of this contract. The Quality Control Plan shall detail and ensure that all work performed herein conforms to contract requirements, including all applicable standards, codes, and regulations. The Quality Control Plan shall also detail the Contractor’s safety rules and policies. The Contractor's Quality Control Plan shall be submitted with the bid response. The County Representative will review the Quality Control Plan and provide comments to the Contractor within five (5) business days following contract award. The County shall finalize the Quality Control plan with the Contractor at the post award conference meeting, as further specified in the Post Award of the Special Terms and Conditions. Comment by Hernandez Fernandez, Alina: We’re not doing this…re-write this as a requirement for submission within ten (10) days of Notice of Contract Award. IFB submission requirements are pass/fail, without any level of subjectivity in the evaluation process.

IV. PREVENTATIVE MAINTENANCE

A. Overview - B. Preventative Maintenance, Inspection and Reporting Service

- tThe Contractor shall systematically inspect each unit of equipment, its component parts and operation in accordance with standard industry practices; and, as conditions warrant, perform the services to render preventative maintenance care, as specified under Section VII, Technical Specifications, and keep the equipment in proper and safe operating condition and submit a written report.

Preventative maintenance shall include at a minimum the areas addressed under Section VII, Technical Specifications and any recommendations by the manufacturer.

Preventative maintenance, inspection, and reporting will shall be on a quarterly basis. Filter Change change out Sservices will shall be scheduled on a quarterly service unless otherwise specified.

C. Inspection and Scheduling

1. All Maintenance work shall be scheduled to provide the least inconvenience to building occupants and visitors. Utilities sites are extremely secure and all work will be scheduled through the Utilities designee.

D. Pre-Start Up Prior to servicing or maintaining any equipment that poses a risk of unexpected energization, start-up, or release of stored energy, the Contractor shall fully isolate the equipment and implement lockout procedures in compliance with all applicable federal, state, and local safety regulations.Prior to performing service or maintenance on any equipment where the unexpected energizing, startup, or release of stored energy could occur and cause injury, the equipment shall be isolated and rendered inoperative through the use of a lockout device whenever the equipment is capable of being locked out.

D. The importance of the units covered by these specifications demand that they shall be maintained and kept in satisfactory and safety safe operating condition in accordance with the requirements of these specifications and be kept capable of providing their maximum capacity and performance as rated/published by the manufacturer. The County reserves the right to make conduct such tests, when advisable, to ascertain that the requirements of these conditions are being fulfilled. Should it be foundIf the County determines that the standards herein specified are not being satisfactorily maintained, the County may immediately demand that the Contractor place the unit in condition to meet these requirements or detail the necessary repairs that may be needed to bring the unit to acceptable capacity and performance. Comment by Hernandez Fernandez, Alina: What do they mean by this?

The Contractor’s failureFailure on the Contractor to comply with such athe request demand within a reasonable time as approved by the County will constitute a circumstance under which the County may terminate the contract. Comment by Hernandez Fernandez, Alina: Ambiguous...we should establish a timeframe. Comment by Hernandez Fernandez, Alina: Same comment as above, we would not resort to termination right off the bat, we need to first issue non-performance notices and allow the Contractor the ability to remedy the issue(s).

why does the responsibility fall on the Project Manager?

V. AS NEEDED REPAIRS, REPLACEMENTS, INSTALLATIONS, AND RELATED SERVICES

A. On an as needed basis, the County will may contact notify the Contractor to advise of eitherof required routine or emergency repair/installation services needed. At no cost to the County, theThe Contractor shall meet with the County rRepresentative at the site where workproject site is required to assess and determine the type of work to be performed. The Contractor shall submit a written estimate of repairs the necessary repairs to provide continuous use and efficiency of equipment within forty-eight (48) hours after meetingreceiving the notification from the County. This estimate shall include a total firm cost to the County itemized as follows:

0. Labor Hours (Hourly Rate Bid)

0. Itemization of costs for materials/parts/equipment

0. A brief description of the repair and/or replacement work to be done

0. Location of work

0. Time for completion

0. Any work being performed by the subcontractor, hours and name of subcontractor estimates shall be complete and specific with measurements and quantities of time, completion, and materials. Estimates will shall be submitted to the County for review and approval prior to the commencement of any work.require County approval prior to commencement of work. The aforementioned applies to routine and/or emergency repairs, installations, and related services.

The Contractor shall immediately notify Project Manager or designee of any costs anticipated to exceed the original proposal estimate. Requests for modifications shall be submitted to the [enter role --- County Representative or Project Manager] for review and approval before proceeding with due to unforeseen circumstances for approval before proceeding with the additional work. A change order will be implemented as the written approval for any necessary changes for completion of the work. Comment by Hernandez Fernandez, Alina: This leaves room for interpretation, a bit ambiguous. Please include a timeframe. Comment by Hernandez Fernandez, Alina: Please check throughout the scope and align for consistency. We use County Representative and Project Manager interchangeably.

B. Response Times

1. The Contractor shall endeavor to complete all requested work during standard work week hours and without the necessity of after hour labor, as defined below:

a. herein. Standard working hours: are from 8am – 5pmMonday through Friday, 8am – 5pm.

and standard work week is Monday through Friday.

The Contractor shall coordinate with the [Role] if it is determined that work will not be completed as previously scheduled Should it be determined that work cannot be completed during the course of standard work week. hours, tThe Contractor shall provide such information to the County Project Manager or authorized designee with a request to authorize after hour labor. Authorization must be received prior to commencement of such work. Each project shall be completed as quickly as reasonably possible. All requested work shall be completed within the timeframe quoted or as provided on the project schedule. Comment by Hernandez Fernandez, Alina: Same comment as above. We make reference to Project Manager, County Representative and now authorized designee. We need to be consistent, County Rep or Project Manager...and their designee. Comment by Hernandez Fernandez, Alina: I believe we refer to this as non-standard hours above. Please confirm. Comment by Hernandez Fernandez, Alina: Leave it open to interpretation. Can we say projects shall be completed per the schedule and completion deadline listed on the delivery order? Comment by Hernandez Fernandez, Alina: coordinated with [Role] and established on the respective delivery order.

If the Contractor shall be delayed in the completion of work by reason of unforeseeable causes beyond its control and without fault or negligence, including but not restricted to, acts of God or neglect of any other Contractor, the period specified for the completion of delivery shall be extended by such time as shall be approved by the County project manager or designee. Comment by Hernandez Fernandez, Alina: Same comment as above. Comment by Hernandez Fernandez, Alina: When shall these requests for extensions be submitted to the County?

Additionally, please go through this section taking into consideration the questions I posed for section #1 above.

Interim work done as emergency repairs may be temporary but shall render the unit usable until permanent repairs can be made. These types of repairs shall receive immediate attention by the Contractor.

3. Non-Emergency/Routine Repairs and Related Services Comment by Hernandez Fernandez, Alina: Please go through this section taking into consideration the questions I posed above. We need to be consistent in our approach and need to be specific in what the requirements are, the expected response time, etc.

Response time for nonemergency/routine hours is on-site within a range of four (4) hours from notice of call to twenty-four (24) hours (next day service) and shall be defined as Monday-Friday, 8:00 A.M to 5:00 P.M and excludes County observed holidays. County Project Manager or designee will convey the work schedule at time of placement. The Contractor’s service representative shall respond back to all requests to standard repairs by phone within thirty (30) minutes during the period of 8:00 A.M. to 5:00 P.M., or return the call by the next business day for any calls made after hours.

A quotation with the repair requirements and length of time to complete the job shall be prepared by the next business day for the evaluation of repairs.

VI. TECHNICAL SPECIFICATIONS FOR PREVENTATIVE MAINTENANCE INSPECTIONS

A. Package Equipment: Heating and Cooling Both Quarterly and Operational Inspections are to beshall be performed on a quarterly basis, four (4) times each calendar year. The County and Contractor will shall establish the quarterly dates at the pre-contract meeting. The following tasks shall be performed at a minimum during each inspection. Comment by Hernandez Fernandez, Alina: Make sure we’re using the correct terminology to match our solicitation provision.

1. Quarterly Inspection – Heating (Frequency: Four Times Per Year)

a. Lubricate fan bearings per manufacturer's recommendation.

b.

c. Lubricate motor bearings per manufacturer 's recommendation

d. Lubricate and adjust dampers and linkage .

e. Replace filters . (Monthly or as specified on bid response form)

f. Check motor operating conditions .

g. Inspect electrical connections, contactors , relays and operating safety controls

h. Check and clean unit drains and drain pans.

i. Inspect and lubricate the burner and combustion control equipment.

j. Check burner sequence of operation and combustion air equipment.

2. Quarterly Operational Inspection- Heating – (Frequency: Four Times Per Year)

a. Lubricate fan bearings per manufacturer's recommendation .

b. Lubricate motor bearings per manufacturer's recommendation

c. Check belts and sheaves

d. Adjust as required.

e. Replace filters.

f. Check unit operation and make adjustments as required.

3. Quarterly Inspection – Cooling (Frequency: Four Times Per Year)

a. Lubricate fan bearings per manufacturer 's recommendation .

b. Lubricate motor bearings per manufacturer's recommendation .

c. Replace belts

d. Check sheaves . Clean coils.

e. Lubricate and adjust dampers and linkages. Check and clean unit drain pan and drains

f. Replace filters.

g. Check motor operating conditions.

h. Inspect electrical connections, contactors, relays and operating/safety controls.

i. Check compressor oil level, acid test oil if indicated by conditions and Meg motor 20hp and above.

j. Check crankcase heater operation (DX only).

k. Start compressor, check operating conditions and adjust as required (DX only).

l. Add Anti Corrosion/Water Treatment to chilled water systems.

4. 4. Quarterly Operational Inspection -– Cooling (Frequency: Four Times Per Year)

B. Refrigerant Inspection and Conservation Quarterly Inspections are to shall be performed four (4) times each calendar year. The following tasks shall be performed at a minimum during each inspection.

1. Quarterly Inspection

a. Leak Testing

i. Test all units and related equipment for refrigerant leakage. Identify and locate leaks.

ii. Recommend corrective procedures.

b. Recover/Retain/Recycle

i. Recover and recycle refrigerant from each unit as necessary, if equipment covered under a Comprehensive Agreement. Comment by Hernandez Fernandez, Alina: What does the dept mean by this?

ii. Identify type(s) of refrigerant and amount(s) recycled.

iii. Replenish refrigerant in chiller as needed, and leaks are repaired. Cost of refrigerant is additional.

iv. Identify type(s) of refrigerant and amount(s) required.

v. Reclaim refrigerant from equipment, if equipment covered under a Comprehensive Agreement. Identify type(s) and amount(s) of refrigerant reclaimed.

vi. Verify date(s) tested, distillation vendor and date(s) shipped and returned.

c. Disposal

i. Dispose of refrigerant as necessary. Comment by Hernandez Fernandez, Alina: Is disposal prescribed in a law/regulation?

ii. Identify type (s) and amount(s) of disposed refrigerant. Verify date(s) tested disposal vendor and date shipped.

iii. Obtain necessary federal, state and local authorization for transport and disposal of refrigerant.

C. Scroll Compressor Chiller Equipment Quarterly Inspections are toshall be performed four (4) times each calendar year and Operational Inspections to be performed three (3) times per year. The following tasks shall be performed at a minimum during each inspection.

1. Quarterly Inspection (Frequency: four times per year)

a. Inspect for refrigerant and oil leaks.

b. Inspect vibration eliminators and water piping for leaks.

c. Check unit freeze protection.

d. Check refrigerant in sight glass.

e. Check compressor oil presence in sight glass, if applicable.

f. Inspect and tighten electrical connections.

g. Check relays and operating/safety controls.

h. Check crankcase heater operation.

i. Download latest software version if applicable

j. Check operation of electronic expansion valve.

k. Perform microprocessor check, log, and analyze performance 12. Check condenser coils, clean condenser coils, air cooled units.

l. Check condenser fan operation, air cooled units.

2. Operating Inspection (Frequency: three times per year) Comment by Hernandez Fernandez, Alina: Above we refer to this as “operational inspection”.

a. Inspect for refrigerant and oil leaks.

b. Inspect vibration eliminators and inspect water piping for leaks

c. Check refrigerant in sight glass.

d. Check compressor oil presence in sight glass, if applicable.

e. Download latest software version if applicable

f. Inspect electrical connections.

g. Check relays and operating/safety controls

h. Check crankcase heater operation.

i. Perform microprocessor check, log, and analyze performance . 10.Check condenser coils, air cooled units.

j. 11.Take and record water side pressure drops across vessels.

D. Pump Equipment Quarterly Inspections are toshall be performed four (4) times per year and Operational Inspections to be performed three (3) times per year. The following tasks shall be performed at a minimum during each inspection.

1. Quarterly Inspection

a. Lubricate pump bearings per manufacturer's recommendations

b. Lubricate motor bearings per manufacturer's recommendations

c. Check motor mounts and vibration pads.

d. Visually check pump alignment and coupling.

e. Check motor operating conditions.

f. Inspect electrical connections and contactors .

g. Check and clean strainers.

h. Inspect mechanical seals or inspect pump packing.

i. Verify gauges for accuracy

j. Check for areas of corrosion/decay of water system.

E. Comfort Cooling Equipment Quarterly Inspections are toshall be performed four (4) times per year and Operational Inspections to be performed three (3) times per year. The following tasks shall be performed at a minimum during each inspection.

1. Quarterly Inspections

a. Lubricate fan bearings per manufacturer's recommendation .

b. Lubricate motor bearings per manufacturer 's recommendation .

c. Change belts .

d. Inspect sheaves

e. Clean strainers on all VAV boxes

f. Clean coils.

g. Check and clean drain pan and drains.

h. Add pan tabs to condensate drain pans.

i. Lubricate and adjust dampers and linkages.

j. Change filters . (Monthly)

k. Check motor operating conditions.

l. Inspect electrical connections, contactors ,relays and operating/safety controls.

m. Check compressor oil level, acid test oil and Meg motor(s) 20 HP an above. Check crankcase heater operation (DX only).

n. Start compressor, check operating conditions and adjust as required (DX only).

2. Operational Inspection

a. Lubricate fan bearings per manufacturer’s recommendation.

b. Lubricate motor bearings per manufacturer's recommendation.

c. Check belts and sheaves . Adjust as required.

d. Change filters. (Quarterly unless otherwise specified)

e. Check coils.

f. Inspect for refrigerant leaks.

g. Check operating conditions and adjust as required.

F. Comfort Cooling Equipment - Heating and Cooling Quarterly Inspections are toshall be performed four (4) times per year and Operational Inspections to be performed three (3) times per year. The following tasks shall be performed at a minimum during each inspection.

1. Quarterly Inspections – Heating (Frequency: Four times per year)

a. Lubricate fan bearings per manufacturer's recommendation .

b. Lubricate motor bearings per manufacturer's recommendation.

c. Change belts.

d. Check sheaves. Adjust as required.

e. Lubricate and adjust dampers and linkage.

f. Change filters (Quarterly unless otherwise specified) This includes filters in VAV boxes in all areas of buildings.

g. Check motor operating conditions.

h. Inspect electrical connections ,contactors , relays and operating safety controls.

i. Check and clean unit drains and drain pans.

j. Inspect and lubricate the burner and combustion control equipment.

k. Check burner sequence of operation and combustion air equipment.

2. Quarterly Inspections - Inspection –Cooling (Frequency: Four times per year)

a. Lubricate fan bearings per manufacturer 's recommendation

b. Lubricate motor bearings per manufacturer’s recommendation ion.

c. Change belts

d. Clean condensates drain pans.

e. Add pan tabs to condensate drain pans.

f. Lubricate and adjust dampers and linkages.

g. Check and clean unit drain pan and drains.

h. Change filters (Quarterly unless otherwise specified) This includes filters in VAV boxes all areas of building.

i. Check motor operating conditions.

j. Inspect electrical connections, contactors, relays and operating/safety controls.

k. Check compressor oil level, acid test oil if indicated by conditions and Meg motor 20hp and above. Check crankcase heater operation (DX only).

l. Start compressor, check operating conditions and adjust as required (DX only). Inspect sheaves

m. Check coils

3. Operational Inspection (Frequency: Three Times per year)

a. Lubricate fan bearings per manufacturer's recommendation.

b. Lubricate motor bearings per manufacturer's recommendation.

c. Check belt and sheaves. Adjust as required.

d. Change filters. (Quarterly unless otherwise specified)

e. Check coils. Visually inspect for refrigerant leaks.

f. Check operating conditions and adjust as required. Exceptions and additions:

G. Variable Frequency Drives Quarterly Inspections are toshall be performed four (4) times per year and Operational Inspections to be performed three (3) times per year. The following tasks shall be performed at a minimum during each inspection.

1. Quarterly Inspection (Frequency: Four times per year)

a. Clean P.C. boards and internal cabinet parts.

b. Visually inspect all power connections for discoloration.

c. Tighten all electrical connections on line/load side of circuit breaker, output contactors, by-pass switches,

d. Verify cabinet fan operation, clean and lubricate (if applicable).

e. Verify all interlocks are connected correctly, i.e., by-pass switches, motor and temperature switches, overloads, and supply/return fans.

f. Verify all remote stop/start contacts. Run, enable contacts

g. Megger output leads, record reading.

h. Verify that supply voltage and phase sequence are correct.

i. Verify speed command for auto operation is correct. Adjust as needed 10.Verify speed shaping is correct for application. Adjust as needed.

j. Start and run VFD in manual at full speed. Verify output voltages and clamp voltages.

k. Adjust if necessary.

l. If applicable, run out set points and faults, etc. on thermal tape printer for customer file.

m. Verify with customer whether auto restart and other special options are enabled per their request.

2. Operational Inspection (Frequency: Four times per year)

a. Check heat sinks, clean as needed.

b. Visually inspect all power connections for discoloration.

c. Visually inspect all electrical electrical connections connections on on line/load side side of circuit breaker, output contactors, by-pass switches, SCR's, and power modules.

d. Verify cabinet fan operation, clean and lubricate (if applicable).

e. Verify supply voltage and phase sequence is correct.

f. Verify speed command for auto operation is correct. Adjust as needed. Start and run VFD in manual at full speed, if system conditions allow.

g. Verify output voltages and clamp voltages. Adjust if necessary.

h. Verify with customer auto restart operation and other special options.

H. Fan and Central Fan Systems Quarterly Inspections are toshall be performed four (4) times per year. The following tasks shall be performed at a minimum during each inspection.

1. Quarterly Fan Inspections (Frequency: Four times per year)

a. Check and clean fan assembly.

b. Lubricate fan bearings per manufacturer's recommendations .

c. Lubricate motor bearings per manufacturer's recommendations

d. Change belts.

e. Check sheaves.

f. Check motor mounts and vibration pads

g. Check motor operating condition.

h. Inspect electrical connections and contactors.

i. Lubricate and adjust associated dampers and linkage.

j. Check fan operation.

2. Quarterly Central Fan Systems (Frequency: Four times per year)

a. Lubricate fan bearings per manufacturer's recommendations.

b. Check and clean fan assembly.

c. Lubricate motor bearings per manufacturer's recommendations. Check belts and sheaves. Belts on exhaust fans are required to be changed twice per year.

d. Check motor mounts and vibration pads.

e. Check motor operating conditions.

f. Inspect electrical connections and contactors.

g. Lubricate and adjust associated dampers and linkage

h. Check fan operation.

i. Check and clean unit drains and drain pans.

j. Check filter advancing mechanism. Lubricate and adjust as required.

k. (Quarterly) Inspect filters and replace.

l. Check heating and cooling coils.

m. Inspect humidifier.

n. Ensure no mold/mildew/ is present in/on/or around equipment.