Y24-739_Supplemental_Conditions.pdf

Y24-739

ORANGE COUNTY CONVENTION CENTER CAMPUS WEST BUILDING

CENTRAL LOBBY EXTERIOR LIGHTING UPGRADES

PART C: SUPPLEMENTAL CONDITIONS/SPECIAL PROVISIONS

1. SECURITY AND IDENTIFICATION:

A. A Level 1 (5 years) FDLE Background check for the Contractor’s staff and its Subcontractors must be approved by Orange County’s Security team prior to working in any County facility.

Contractors are responsible for obtaining the necessary forms for background checks for work at the Conven�on Center. All background checks will be sent to the OCCC Project Manager for approval.

Contractor’s staff and its Subcontractors will not be allowed in Orange County facili�es without a completed and approved background inves�ga�on.

The Conven�on Center will inform the Contractor of their Background Check results.

B. The contractor shall be responsible for all costs for background inves�ga�ons. Background checks must be renewed annually. The County shall have the right to request any addi�onal inves�ga�ve background informa�on including, but limited to, the employment record, Right- To-Know records, E-Verify system records (if the Contractor uses this service as a means to determine employment eligibility, available through www.uscis.gov), training records, payroll records, posi�on for which hired including site loca�on of any personnel assigned to perform the services. The Contractor shall furnish, in wri�ng, such informa�on to the extent allowed by law, prior to commencement of services. The County reserves the right to conduct its own inves�ga�on of any employee of the Contractor.

For security purposes and to maintain privacy when submi�ng FDLE Background Checks via e-mail the subject line of the email must contain the following **EXEMPT** The Conven�on Center will inform the Contractor of their Background Check results.

C. Upon Background Check approval, the Contractor’s staff shall arrange an appointment with the Conven�on Center staff to obtain an Orange County photo ID badge. An affidavit of Iden�ty form (issued by the Contractor) and a State of Florida ID or Driver’s License will be required from the staff. All badges must be returned at the end of the project. The cost associated with stolen, lost, or unreturned badges is $35.00 for each.

D. The Contractor shall arrange an appointment with the OCCC Project Manager to receive, when applicable, keys to the project areas the Contractor requires access. The Contractor shall be responsible for returning all the keys to OCCC Project Manager at the project close-out phase. If any of the keys are lost, the Contractor shall reimburse OCCC for replacement of the core associated with the key that was lost. The cost for each core is $35.00. The Contractor shall also request OCCC parking hang tags for Contractor’s staff to park on OCCC designated parking lots during construc�on work hours. The Contractor shall submit the required forms given by the OCCC Project Manager for the issuance of hang tags. All hang tags must be returned at the end of the project. The cost associated with lost, stolen, or unreturned parking hang tags is $35.00.

2. CONTRACTORS SUBMITTALS: The Contractor shall submit all submitals, product data, shop drawings, mockups, samples and other submitals via e-Builder to the A/E Design Team. All submitals will be returned to the Contractor and all responses shall also be recorded on e-Builder. All approved submitals shall bear the A/E Design Team’s stamp and be delivered to the Owner Project Team at Substan�al Comple�on. The Owner Project Team will manage and monitor at all �mes the Submital log in conjunc�on with the A/E Design Team. The status of the log will be reviewed by the Owner Project Team as a part of each Construc�on Progress Mee�ng.

3. CONSTRUCTION SCHEDULE / LIQUIDATED DAMAGES: This work has an an�cipated construc�on substan�al dura�on of 60 con�nuous calendar days from the OCCC official No�ce to Proceed, and a final comple�on of 30 consecu�ve calendar days from the date of substan�al comple�on. On-Site work availability is limited due to conven�on center events. Work is required to be scheduled around show ac�vity. If substan�al and final comple�on is not met by the required �me, liquidated damages will be applied at a rate of $500.00 per day for substan�al and a rate of $250.00 per day for final comple�on, as per the provisions in the Contract governing liquidated damages. If applicable, liquidated damages for Substan�al Comple�on and Final Comple�on may run concurrently, if Substan�al is not reached prior to the Final deadline.

4. CONSTRUCTION SCHEDULE WITH EVENTS: The Conven�on Center is an occupied and ac�ve space that is opera�onal at all �mes. On-Site work availability is limited due to conven�on center scheduled show events and Orange County holidays. The project site is an�cipated to be available to the contractor seven (7) days per week. Contractor work hours are an�cipated to be from 6:00 PM to 6:00 AM. Any noise generated ac�vity off hours and any excep�ons to the work hours must be approved in advance by the OCCC Project Manager, unless approved otherwise by the OCCC Project Manager at least 48 hours in advance for work outside those hours. Work shall be sequenced for shows to be accommodated during the project dura�on.

The construc�on schedule will be coordinated around show ac�vity and is subject to change. In the event that the available scheduled work �mes/days are cancelled or rescheduled by the Owner, the Contractor may submit a request for addi�onal work �mes/days within five (5) calendar days of said cancella�on/rescheduled period, if required to meet the scheduled comple�on date. This request must be accompanied by adequate jus�fica�on. If the Contractor is given or requests addi�onal �me that includes nights or weekends in order to meet the scheduled comple�on date, no shi� differen�al costs will be allowed.

Any permissible work ac�vi�es during the non-work days will be determined at the OCCC Project Manager’s discre�on. With the advanced approval of the OCCC Project Manager, specific dates may be coordinated with the Contractor for their work schedule.

5. COMMUNICATION AND GENERAL OVERSIGHT: The Contractor shall communicate with all the project par�cipants during all phases of pre-construc�on, construc�on, project close out and other project ac�vi�es to include the following: a. Communicate daily or periodically with the OCCC Project Manager and its Project Team as needed. The Contractor shall submit a report daily, weekly, and monthly on concerns related to design and construc�on efforts, ac�vi�es, costs, scope, and schedule.

b. The Contractor shall include in its bid a minimum of one (1) license in order to u�lize the County’s adopted e-BuilderTM program for all communica�ons with the A/E Design Team, and other members of Owner.

Project Team. This is to include but not limited to: changes orders, RFI’s, submitals, daily reports or any other correspondence deemed to be necessary by the county project management team. The cost of a single license is approximately $2,050 per year. The Contractor is responsible for the costs of their e-Builder licenses throughout the dura�on of construc�on and closeout phases.

c. Assist in facilita�ng workshops and mee�ngs with the OCCC Capital Planning Team. These mee�ngs will be held to determine requirements for the Project as required.

6. CONSTRUCTION REPORTS: The Contractor shall submit and record in e-Builder Daily Construc�on Reports within 48 hours. These reports shall contain informa�on on construc�on ac�vi�es, manpower, equipment, materials, deliveries, safety, and other per�nent informa�on. Each construc�on daily report shall include:

a. The date, �me on and off site, weather condi�ons and temperature

b. General discussion of the daily work and progress, including a descrip�on of the ac�vi�es completed and started and an assessment of the work accomplished by loca�on.

c. Project accidents, deficiencies, changes or correc�ve ac�on to maintain schedule.

d. Damage to exis�ng facili�es

e. Project delays, reason for delay and correc�ve ac�on to maintain schedule.

f. Record when Contractor is on site, number of workers by cra� and list of equipment items by type

g. Construc�on tes�ng ac�vi�es, results, and observa�ons

h. Where possible and appropriate, the quan��es of work should be put into place.

i. Descrip�on of poten�al disputes between the Contractor and Orange County and/or A/E

Design Team

j. Descrip�on of any direc�on or correc�ve ac�on given to the Contractor

k. Descrip�on of non-conforming work

l. Detailed record of materials, equipment and number of works by cra� used in connec�on with extra work, or in situa�ons where there is reason to suspect a request for a change order or claim may be submited by the Contractor.

m. Photographic documenta�on and associated log with descrip�on. These photographs should be capturing daily project progress, overall site condi�ons, job accidents, deficiencies noted, devia�ons or changes from drawings or technical specifica�ons, items that could cause delays (i.e. weather condi�ons, unforeseen condi�ons) and staged materials/equipment.

n. Incident Reports (if applicable)

Monthly reports shall be submited to the Owner Project Team by the first of every month, detailing construc�on progress during the month, costs, safety remarks, schedule milestones, manpower and upcoming events. Each monthly report shall be recorded in e-Builder.

7. WORK RESTRICTIONS: The Contractor shall be responsible for covering exposed work areas during non-working hours. The work areas shall be covered to prevent visible exposure from all angles of sight. Contractor shall obtain approval from the OCCC Project Manager for covering material prior to installa�on.

The Contractor is responsible for bundling up, tying, and tagging all the cables laying loose on the exis�ng ceilings, prior ceilings removal. The Contractor is responsible for rolling up, tying, and tagging the cables of all the devices in the exis�ng ceilings, prior device and ceiling removal. The contractor shall coordinate these efforts with the OCCC Project Manager.

The Contractor is responsible for providing their own equipment and method of construc�on waste disposal. Batery operated li�s shall have gel cell bateries. Accessibility for equipment such as scissor li�s or electric powered maintenance carts shall be permited with limited access areas, as coordinated, and approved with the OCCC Project Manager.

Availability of space for staging/lay down area will determine whether County will permit the Contractor to set up a staging area. The OCCC Project Manager will make reasonable staging/storage accommoda�ons on property. The Contractor staging area on site will depend on availability of space;

however, reloca�on of staging area may be required during project.

A�er comple�on of the work, the Contractor shall replace or restore to the original condi�on all affected areas within the project limits. The Contractor is required to provide all materials for patching and pain�ng per the finishes informa�on provided by the OCCC Project Manager.

8. TRANSPORT DEVICES: Personal transport equipment such as rollerblades, razor scooters, skates, hover-boards, and skateboards are not permited on OCCC premises.

The Contractor shall obtain prior approval from the OCCC Project Manager for opera�on of electric motor vehicles (e.g. Segways®) on the show floor. Safe opera�ng prac�ces shall be used at all �mes.

Segways® and electric scooter-style wheelchairs are currently the only personal transport equipment with rubber wheels allowed in OCCC concourses, lobbies, and registra�on areas. Non-gasoline powered motorized vehicles, such as electric carts and bicycles, may be operated in OCCC’s exhibit halls during move-in and move-out days only. Bicycles shall be walked, not ridden, across any OCCC concourse, lobby, or registra�on area. All vehicles, transport devices, and equipment shall be operated in a safe manner.

Motorized vehicles, such as personnel carts, forkli�s, pallet jacks, and other related motorized vehicles with steel and/or hard metallic wheels are not permited on the OCCC’s concourses, lobbies, and registra�on areas. Li�s or other wheeled vehicles approved for use in carpeted areas shall have non-marking �res, or �res that are covered with carpet tape or heavy-duty polyethylene shee�ng.

Carpeted areas shall be protected by Rhino board or similar products in concours/high traffic areas.

The use of Masonite is not permited in concourse/high traffic areas. Gasoline or propane motorized vehicles are not permited on the OCCC’s concourses, lobbies, tunnels, and registra�on areas. The on-site staging areas shall be coordinated with the OCCC Project Manager. Any vehicle or equipment that requires charging of lead acid or similar batery type, shall be done outside of the exterior of the building.

Contractor vehicle parking is in a specific parking lot to be coordinated with the OCCC Project Manager.

9. OWNER PROVIDED EQUIPMENT / CONTRACTOR INSTALLED: If the Contractor is provided with owner equipment/material, Contractor shall install, connect, erect, use, clean and condi�on, as required, in accordance with the instruc�ons of the applicable manufacturer instruc�ons/warranty.

Contractor shall schedule and coordinate with the OCCC Project Manager the inspec�ons and reloca�on to the jobsite of equipment/material located at the OCCC Warehouse. Any request outside of normal business hours would be approved by the OCCC Project Manager at least forty-eight (48) hours in advance. The contractor shall inspect the equipment/material prior to accep�ng it from the

OCCC Warehouse. A�er acceptance, Contractor shall be responsible for the condi�on of the equipment/material. Any delivered equipment/material found to be damaged shall be reported to OCCC Project Manager within 48 hours (via email with pictures and serial number and descrip�on of damages). The owner will be responsible for contac�ng suppliers regarding any warranty issues.

The facili�es restrooms can be used by the Contractor with previous coordina�on and approval of the OCCC Project Manager. Where possible, the owner will provide temporary power. The Contractor is responsible for connec�on to the owner provided power.

10. CHANGE OF CONTRACT AMOUNT AND CONTRACT TIME: Proposals or Claims for adjustment shall be in accordance with “Invita�on for Bids”, “Item 7 – CONTRACT TERMS AND CONDITIONS”. The Contractor shall submit all claims via e-Builder as prescribed by the County Contract.

11. UTILITY COORDINATION: The Contractor shall coordinate any u�lity improvements and / or reloca�ons for this project. The Contractor shall not use u�lity delays as a basis for addi�onal compensa�on. The Contractor shall be responsible for all coordina�on with u�li�es and the OCCC Project Manager and shall cooperate fully with u�lity companies in the reloca�on of their u�li�es.

12. LICENSES/PERMITS/FEES: Refer to “Invita�on for Bids”, Item 2 “COUNTY PAID

LICENSES/PERMITS AND FEES”.

OCCC will pay for all applicable permits & fees. The Contractor shall not include the cost of permits & fees in their bid price. The Contractor is responsible for cost associated with permit lapse renewal.

The Contractor is also responsible for cost associated with failed inspec�ons and expired permits.

The Orange County Building Division has assigned the following Building Permit Number: TBD

13. REQUEST FOR ADDITIONAL INFORMATION (RFI): The County will require a reasonable amount of �me, no more than 3 (three) business days, to respond to any RFI submited by the Contractor. Any delays in responding to the RFI shall not be the basis for reimbursement of any addi�onal compensa�on, including delay claims. The Contractor shall submit all Requests for Informa�on (RFI) on e-Builder to request technical interpreta�on of the plans/drawings and specifica�ons. The A/E Team will evaluate requested devia�on from the approved design or specifica�on; will review and respond to RFIs. Any supplementary sketches will be provided for clarifica�on of construc�on plans and assist in resolving actual field condi�ons encountered via e-Builder. The Owner Project Team will monitor and manage at all �mes an RFI log of all RFI’s submited by the Contractor in conjunc�on with the A/E Design Team. The status of RFI log will be reviewed as part of each Project Progress Mee�ng.