Y24-180_Scope_of_Services_Revised_4.26.24.pdf

SCOPE OF SERVICES REVISED 4/26/24

TECHNICAL SPECIFICATIONS

FOR THE REMOVAL, AND TREATMENT OF BIOSOLIDS

1. SCOPE OF SERVICES

A. The Contractor shall provide all labor, processes, materials and equipment necessary for removing and treatment of biosolids produced at the following three

(3) facilities:

1. South Water Reclamation Facility (SWRF)

4760 Sand Lake Road

Orlando, Florida 32819

2. East Water Reclamation Facility (EWRF)

1621 South Alafaya Trail

Orlando, Florida 32825

3. Northwest Water Reclamation Facility (NWRF)

701 West McCormick Road

Apopka, Florida 32703

Biosolids material shall be transported to a Florida Department of Environmental

Protection (FDEP) permitted biosolids facility and shall be treated to meet Class

AA biosolids per F.A.C. 62-640.

The County’s Representative after contract approval by the Orange County Board of County Commissioners is Chris Fasnacht at (407) 254-7724. Any change in the

County’s Representative will be noticed through the Procurement Division.

B. The Contractor shall provide sufficient leak proof trailers at the facilities, to store and transport the dewatered biosolids per the estimated daily quantities referenced in Item 2.0 of the Technical Specifications. The biosolids will be loaded into the

Contractor’s trailers by County personnel on a thirteen (13) hours per day, five (5) days per week basis. The trailers shall be covered fully to prevent the biosolids from spilling during hauling. The trailers may be moved and positioned by County employees to facilitate the loading process.

C. The Contractor shall remove the loaded trailers from the wastewater treatment plant site no later than twenty four (24) hours after the scheduled removal date according to the pick-up schedule established by the County, to minimize odors and transport them to a FDEP permitted biosolids facility site capable of treating them to Class

AA biosolids.

D. The Contractor shall abide by all requirements under Chapter 62-640, F.A.C. and

40 CFR 503 and provide the County with any required reports, manifests and/or information needed to submit to the regulatory agencies.

E. The County has implemented an Environmental Management System for its

Biosolids management. The Contractor shall fully cooperate with the County in maintaining the required procedures, including public relations and public participation, maintaining operational and training records, resolving citizen’s complaints and submitting to internal and external audits as required. The

Contractor shall send their regulatory compliance records, permits and other correspondences including emails from the public regarding their biosolids operations to the County within three (3) days from occurrence.

F. The Contractor shall be responsible for customary expenses such as maintaining licenses, certifications, attending Contract related meetings, etc.

2. ESTIMATION OF QUANTITIES AND CHARACTERISTICS OF BIOSOLIDS

A. Biosolids are the product of an activated sludge treatment process.

B. Orange County does not guarantee or give warranty as to the chemical composition of this material. It is possible that the nutrient and chemical components of the

Biosolids will have lower or higher concentrations than those represented in the

Typical Biosolids Analysis report and the laboratory report. Copies of both reports are available upon request.

C. Orange County does not warrant or represent that the treated Biosolids produced by the Plant can or should be used for any particular purpose.

D. The estimated average of biosolids production (wet tons) is as follows:

• South Water Reclamation Facility: 127 wet tons per day

• Eastern Water Reclamation Facility: 89 wet tons per day

• Northwest Water Reclamation Facility: 31 wet tons per day

Orange County makes no guarantee as to the minimum or maximum volume of

Biosolids to be produced because they change daily. These volumes are provided for informational purposes only.

E. Actual daily requirements, volumes and transport schedules will be determined by the Water Reclamation Project Manager or his/her designee to meet the operational needs of the facilities.

F. It is understood that in the event of Acts of God and/or Pre and Post Inclement

Weather events that delayed or additional hauling requirements could be imposed by Orange County. Every effort will be made to ensure proper and timely notification to the Contractor if such event occurs.

3. REGULATORY ISSUES

A. The Contractor shall obtain all permits and licenses required for performing the work specified herein and furnish proof thereof to Orange County.

B. Contractor shall comply with all applicable laws, regulations or ordinances imposed by all applicable federal state, regional and local agencies, including but not limited to Chapter 62-640, Florida Administrative Code and Chapter 40, Code of Federal Regulations, Part 503.

C. Contractor shall accept all responsibility for disposal of the biosolids in accordance with Rule 62-640.300(3), Florida Administrative Code.

D. The biosolids shall be disposed of only at Florida Department of Environmental

Protection permitted site(s). The Contractor shall submit the required permit applications and compliance reports.

E. The Contractor shall abide by any pronouncement, order, regulation, permit, license, restriction, injunction, moratorium or denial of permission to operate the plant imposed or issued by federal state or local agencies or regulatory groups or by any court of competent jurisdiction.

F. All governmental approvals or licenses required by these Technical Specifications shall be applicable to current law, which may be amended in the future.

Notwithstanding the termination provision herein, any failure to obtain, renew or maintain an approval or license shall be Substantive Breach of Contract and shall be cause for immediate termination at the sole option of Orange County.

G. The contractor shall notify the County in writing within 24 hours of any regulatory actions or enforcement taken against the contractor.

4. RESIDUALS REMOVAL, HAULING, AND TREATMENT

A. The Contractor shall provide all equipment, labor and materials necessary for the removal, transport and treatment of biosolids. All biosolids transport equipment shall be watertight. The Contractor shall operate a biosolids facility able to treat the biosolids to Class AA biosolids per F.A.C. 62-640.

B. The biosolids volumes listed in Section 2.D. are given as a guideline only. The specific amount will vary depending upon the needs of the treatment plants. The

County makes no guarantee of any minimum or maximum volume to be hauled or treated.

C. The Contractor shall remove the specified quantities of biosolids to ensure proper operation of the treatment facilities. The Contractor will be advised by the Orange

County Water Reclamation Division as to when insufficient disposal occurs. If the

Contractor does not have sites of adequate quantity or quality to allow continuous removal and disposal during inclement weather, the Contractor shall provide alternate means of biosolids storage to ensure that biosolids removal at the Orange

County facility can continue, at no additional cost to Orange County. Any fees associated with alternate disposal methods shall be the sole responsibility of the

Contractor.

D. The operating schedule for residuals removal shall be between the hours of 5:00

AM and 6:00 PM, Monday through Friday. Due to the nature of wastewater treatment weekend hauling may be required at certain times of the year. Any variation from this schedule must be approved or mandated by the respective facility’s Water Reclamation Project Manager or his/her designee.

E. The Contractor shall remove the biosolids from each site as the biosolids are dewatered and loaded into the contractor’s trailers. No loaded trailer may be stored on the site for more than 16 hours without written approval of the appropriate Water

Reclamation Project Manager or his/her designee.

E. The Contractor’s mode of conveyance and transport shall require approval of

Orange County Utilities. The Contractor shall be responsible for any spills, odor prevention, dust control, conveyance malfunctions, transportation and disposal problems which occur during transport.

F. Any spillage, accidental or otherwise, which occurs off or on an Orange County site, shall be the Contractor’s responsibility to completely remove and sanitize, including appropriate regulatory notification.

H. If citizen complaints during the removal and disposal of the residuals on any given day become significant as determined by Orange County, Orange County reserves the right to suspend the Contractor’s operations and to direct the Contractor to perform corrective action, including but not limited to, the application of an odor retardant at no additional cost to Orange County.

I. The Contractor acknowledges full understanding of the extent and character of the services required and the conditions surrounding the performance thereof. Orange

County will not be responsible for any alleged misunderstanding of the services to be furnished/completed or any misunderstanding of the conditions surrounding the performance thereof.

J. The Contractor shall provide an adequate number of trailers for each facility. It is estimated that up to fourteen (14) trailers may be needed per facility. Each trailer should have a minimum holding capacity of 35-45 cubic yards. The minimum acceptable trailer length is 30 feet. This is the inside measurement of the trailer from the inside the bulkhead to the inside of the tailgate.

K. Each hauled and emptied trailer shall be cleaned with fresh water removing all residuals before being returned to its respective location. Trailers shall be staged at each facility and be fully covered with a water repellent material. All trailers provided shall be compatible with existing Orange County yard dog tractors for loading and staging activities.

L. All vehicles used by the Contractor shall clearly indicate the name of the company, vehicle number and contact telephone number of the company office. All vehicles used must meet all local, state and federal statutes as applicable. Offsite processing or storage facilities shall be posted with signs and contact information. Any complaints received by the Contractor shall be recorded and summarized and reported to the County every month.

5. TIME IS OF THE ESSENCE

The Contractor acknowledges that time is of the essence to complete the work specified herein. The work shall be prosecuted regularly, diligently, and uninterrupted, at such a rate of progress as to ensure the proper operation of the Orange County water reclamation facilities. If the Contractor fails to pick up the required quantity of biosolids as scheduled, the County may, at the Contractor’s expense, use an alternative site or method.

6. INSPECTION

Orange County reserves the right to inspect and reject the tractor and trailers to be used by the Contractor for hauling and disposing of the biosolids specified herein.

7. SAFETY AND PROTECTION

The Contractor shall be solely and completely responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the Work. The

Contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury or loss to:

A. All employees on the plant site and other persons (including but not limited to the general public) who may be affected.

B. All the work and all materials or equipment to be incorporated, whether in storage on or off the site, and other property at the site, adjacent thereto, or utilized by the

Contractor, including but not limited to trees, shrubs, lawns, walks, pavements, roadways, structures, underground facilities, and utilities not designated for removal, relocation or replacement in the course of the specified work.