Y24-166-TF_Specifications.pdf

Y24-166-TF

AUTOMOTIVE BATTERIES

SPECIFICATIONS

The Contractor shall supply, deliver, stock, and pick-up vehicle/equipment batteries for Orange County Fleet Management. Orange County Fleet Management is responsible for the repair and maintenance of over 2,800 assets that require batteries.

1. Current locations:

• 4400 Vineland Road, Orlando, FL 32811 (primary shop)

• 8100 Presidents Dr., Orlando, FL 32809 (satellite shop with 3 technicians)

• Other sites may be added at later dates.

2. The Contractor shall maintain battery stockrooms at each of the above locations. This includes:

• Supply, install, and maintain shelving for storage of batteries

• Supply a minimum of one battery charging unit at each location. The charging unit shall be left on-site, and large enough to charge our largest battery, which are 8D units.

• At minimum rotate battery stock - first in, first out on a regular at minimum -monthly) basis

• Deliver, unload, and place in proper location all-new battery stock.

• Load and return all warranty, core, or un-used batteries.

3. All batteries supplied shall be:

• Made in North America. (Canada, USA, Mexico).

• New and unused – no re-labeled, refurbished, reconditioned, blemished or used batteries will be accepted.

• All batteries shall adhere to the standard BCI Group sizes set forth by the Battery

Council International.

• Clearly marked with warranty date or manufactured date.

• The Contractor warrants that products under normal use and service will be free from material defects and workmanship. The warranty shall be free replacement as described below, no pro-rating.

Automotive/HD Truck (Starting, Lighting, Ignition (SLI), Lead Acid and

Absorbed Glass Mat (AGM)) shall be a 2-year free replacement.

Deep Cycle batteries (Lead Acid and Gel) shall be 1-year free replacement.

Lawn & Garden and Powersports batteries shall be a 6-month free replacement.

4. The Contractor shall come to locations twice weekly to inventory and bring stock levels up to maximum as decided by the warehouse supervisor based on usage. Additional visits may be added as needed.

• “Hot Shot” deliveries (emergency or vehicle waiting) shall be completed within 2 hours of order placement.

• Fleet Management employees shall be able to pick-up batteries as needed at the Contractor’s location.

5. All old/used batteries shall be returned to the Contractor.

• Contractor shall be responsible for removing and loading all used, defective, and returned batteries.

• No core charges shall be billed or tracked by Orange County.

6. Invoices shall be billed to:

A. All invoices related to Fleet asset assigned vehicles and/or equipment parts and repair shall be billed to Orange County Fleet Management, 4400 Vineland Rd Orlando FL 32811.

B. Fleet Management shall have its own account with the Contractor and not combined with other ordering divisions in Fleet Management’s account.

C. Contractor shall provide a monthly statement of Fleet Management’s account via email to Michelle Janes, Financial Advisor at michelle.janes@ocfl.net.

D. Invoices shall be presented at time of delivery of parts and/or completed repair or within three (3) business days to the individual who placed the order at Fleet Management.

E. Only contracted items may be invoiced together.

F. Invoices shall include Contract Number, current date, Delivery Order number, valid unit number, contracted pricing, and contracted part number (s) based on the Bid Response Form.

G. Credit memos for contracted parts/repairs shall include a copy of the original invoice with it. Credits for parts/repairs non-contracted shall be processed to the original form of payment.

H. A valid invoice shall include the following:

Contract number being billed under Reference to the Delivery Order/ Purchase Order Number Delivery Dates/ Service Dates Itemization of Goods Delivered Itemized charges and unit prices in accordance with the Bid Response Form Valid unit numbers mailto:michelle.janes@ocfl.net