Y23-1044_-_Pavement_Markings_PART_G.pdf

PART G

SPECIAL CONDITIONS

1. All work under this contract shall be performed under the supervision of the Manager of the Orange County Roads and Drainage Division or designee, 4200 South John Young Parkway, Orlando, Florida, 32839-9205.

2. The Contractor shall coordinate all inspections with the County’s

Representative. The Contractor shall verify that all work scheduled to be inspected is complete. The Contractor shall be responsible for the solution of any problems or discrepancies that may arise during the inspection process.

3. The Contractor shall institute a quality control plan for this contract, which will be made available to the County for approval. The Contractor shall be responsible for and shall verify all quality control actions to the County’s Representative as directed.

4. Maintenance of Traffic (M.O.T.) shall conform to F.D.O.T.’s most current editions of the “Roadway and Traffic Design Standards” for Design, Construction, and Maintenance Systems and the Federal Highway Administration (F.H.W.A.) “Manual on Uniform Traffic Control Devices (M.U.T.C.D.) for Streets and Highways”. These documents can be ordered from F.D.O.T., Maps, and Publications Department, Tallahassee, Florida. A proposed traffic control plan will be submitted to the County’s Representative for approval, at least two (2) working days prior to start of work. IF THE

CONTRACTOR DOES NOT COMPLY WITH F.H.W.A.’S M.U.T.C.D. (I.E.

SIGNS, QUALIFIED FLAGGERS AND/OR BARRICADES), THE COUNTY

RESERVES THE RIGHT TO DIRECT THE CONTRACTOR TO CEASE

OPERATIONS UNTIL DEFICIENCIES ARE CORRECTED. IN ADDITION, NO

ROAD CLOSURES WILL BE ALLOWED EXCEPT IN THE CASE OF

EMERGENCIES.

5. THE USE OF PUBLIC ROADS AND STREETS BY THE CONTRACTOR

WILL PROVIDE A MINIMUM INCONVENIENCE TO THE PUBLIC AND

TRAFFIC.

6. The Contractor shall comply with the most current edition of the Accident

Prevention Manual pertaining to employee safety and applicable Occupational Safety and Health Administration (O.S.H.A.) and Orange County Standards. The Contractor will be responsible for obtaining copies of these publications by contacting the F.D.O.T. Maps and Publications Department in Tallahassee, O.S.H.A. Regional Office in Atlanta, Ga. and Orange County Public Works in Orlando, respectively.

7. A mandatory Pre-work Conference will be conducted by the County’s

Representative to ensure understanding and cooperation of all parties.

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8. The County’s Representative will be entitled at all times to be advised, at his/her request, as to the status and details of the work being completed by the Contractor in a format he/she requires. The Contractor will maintain coordination with the County’s Representative at all times. Either party may request and be granted a conference upon request in a timely manner. The Contractor will inform the County’s Representative daily as to the locations to be worked and the areas completed the previous day.

9. It is the contractor’s responsibility to visit the work site prior to starting operations on any assigned project to ascertain site conditions.

The Contractor will submit a quote within five (5) days after notification, to include a work schedule, prior to beginning any work ordered. The work schedule will contain the location of the work each day. The Contractor will consult with the County’s Representative prior to any schedule variance. The notification will occur the day before the day of the scheduled variance and must be agreed to by the County’s Representative.

10. No work will begin until a Delivery Order has been issued to the contractor.

The Delivery Order will contain a start date and completion date for each project released under this contract.

Should the Contractor fail to complete all work on or before the date stipulated for completion on a Delivery Order, or such later date as may result from an extension granted by the County, he/she will pay and/or the County may retain from the compensation otherwise to be paid to the Contractor, as liquidated damages, the sum of two hundred ($200) dollars for each consecutive work day after the date allowed by the Delivery Order until the entire work is complete.

11. The Contractor will supervise and direct the work efficiently with due care, skill and attendance. The Contractor will be responsible to ensure that the finished work complies accurately with the specifications.

12. The Contractor will provide competent, suitable and qualified personnel to perform the work as required by the specifications. The Contractor will, at all times, maintain good discipline and order at the work site. The Contractor will provide a list of all foreman and supervisors who will perform the work. This list will also contain twenty-four (24) hour emergency telephone numbers. All staff (including Supervisors) will be required to perform all obligations and functions on County property in a professional and business-like manner and must wear uniforms identifying the company name.

13. The Contractor will designate a competent Contractor’s Representative who will not be replaced without written notice to the County’s Representative at least twenty- four (24) hours before or after the incident. The Contractor’s

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Representative will be present at the job site at all times and will have the authority to act on behalf of the Contractor. The Contractor’s Representative at each work site shall be fluent in the English language. All communications (both verbal and written) given to the Contractor’s Representative will be binding as if given to the Contractor. All verbal communications will be followed up in writing within two (2) working days.

To effectively communicate with County staff while in the field, the Contractor’s Representative shall have available communication devices with internet access (including email) (e.g. cellular phone, laptop computer, blackberry, etc.). This mandatory requirement will ensure proper communication and documentation of problems while performing operations in contracted areas.

14. The Contractor shall notify all residents within the work area as to when the work will take place and explain the level of inconvenience that will be involved. This notification shall take place five (5) days prior to commencement of any work in that area. The notification will be by an approved door hanger to be placed on each house and any vehicles parked on the roadways. All work performed, unless authorized by the County’s Representative, will take place between the hours of 7:00 A.M. and 5:00 P.M.., Monday through Friday.

However due to the nature of the work the Contractor upon request and approval will be allowed to work nights on major roadways. Night time installation of pavement markings will be from Sunday night through Thursday night between the hours of 9 pm to 6 am upon approval. No work is to be performed on Saturdays, Sundays or Federal, State, and County holidays, unless authorized by the County’s Representative. If the contractor desires to work on Saturdays, Sundays, or official County holidays (New Year’s Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve and Christmas Day) he/she must obtain pre-approval from the Manager, Roads & Drainage Division.

15. Due to congested traffic or unusual conditions, the Contractor may be required to remove his/her operation from the right-of-way and County property at the discretion of the County’s Representative. If the Contractor is required to remove his/her operation due to congested traffic, inclement weather (heavy rain, lighting, hail, tropical storm, hurricane, etc.) or other unusual conditions before 12:00 P.M. (noon), the County will consider allowing an additional one-half (1/2) day be added to the performance period, otherwise no adjustment will be made to the performance period.

The County’s Representative will determine and authorize such award after the Contractor makes a written application for this. The County will verify alleged conditions in the area prior to authorization. Once approved, the County will modify the completion date, accordingly, for the project and will notify the Contractor.

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16. The County will not provide staging or storage areas for the Contractor. On a case by case basis, in an area where County surplus property is available, the Contractor may, after obtaining permission from the person or persons responsible for the property, use said property for staging with the understanding that the Contractor shall restore the property to its original or better condition upon completion of the project prior to submitting an invoice for work completed and accepted. Agreements for utilizing areas for staging must be in writing and submitted to the County prior to starting operations.

Should the right-of-way be requested to be used for staging or storage area, an agreement must be submitted in writing to the County for approval prior to starting operations, and must include a plan for maintenance of traffic, pedestrian safety, protection to drainage structures and swales to prevent runoff obstructions, and restoration of the right-of-way to its original or better condition upon project completion. No staging of equipment or material shall be allowed near roadway intersections to avoid sight distance obstructions.

Water needed on the project shall be coordinated between the Contractor and the utility company providing the water at no additional cost to the County.

17. EQUIPMENT – The Contractor shall furnish necessary equipment to satisfactorily perform the work required under this contract. The Contractor shall ensure all equipment used in the performance of the contract on County property is in good safe working order and properly maintained in order to protect the operator and the public. All equipment onsite (including pick-up trucks) shall be identified with the company logo.

All equipment used by the Contractor is subject to inspection by the County’s Representative. Any equipment on site, which is deemed by the County’s Representative to be inoperable, unsafe, or improper for desired use, must be removed from the premises by the Contractor at his/her expense the same day of the county’s determination.

The Contractor is required to use amber flashing lights, back-up alarms, etc.

on all equipment and his/her employees must be provided with the required Personnel Protective Equipment as required by O.S.H.A. and the County.

Equipment authorized by the County to be left on the right-of-way or County property after designated work hours will be placed outside the clear and recovery area and will be the sole responsibility of the Contractor. If equipment is left on the right-of-way, it will be marked with barricades with approved steady burning amber lights.

18. DISPOSAL – The Contractor shall dispose of debris only in a County approved landfill in accordance with all Federal, State and Local rules and

G-4 regulations in effect at the time of disposal. Cost involved with the disposal of debris shall be the responsibility of the Contractor.

19. MULTIPLE AWARDS - At its sole discretion, the County may award multiple contracts for this work. Delivery or performance shall be only as authorized by others in accordance with the terms of this contract. The Contractor shall furnish to the County, when and if ordered, the goods and/or services up to and including the quantity designated in the schedule as the "Total Estimated Amount". The County shall order at least the quantity designated as the "Minimum" during the initial contract performance period.

20. MULTIPLE CONCURRENT PROJECTS – At any time during the contract, the contractor shall have adequate resources to work on multiple Orange County projects at the same time. The multiple concurrent project capability is considered a minimum requirement in the consideration of award of a contract for this solicitation and for the ongoing performance. All work will be ordered by the County’s Representative in the form of Delivery Orders on an as needed basis. Should concurrent projects be issued, it is the responsibility of the Contractor to notify the County’s Representative, in writing within 2 - 3 days of request, if he/she has maximized his/her resources and the volume of work is beyond their operational capacity. Failure to advise the County’s Representative of this situation and/or subsequent failing to meet work completion schedules, may lead to contract termination.

It is understood by all bidders that the quantities listed herein are estimates only and are not purchased by this Contract, nor is the County obligated to issue concurrent project work. All work will be ordered by the County’s Representative in the form of Delivery Orders on an as needed basis.

21. MANAGEMENT PLAN AND RESOURCE LIST - All bidders, as part of their submittal, shall provide a detailed Management Plan and Resource List.

The Resource List shall contain the minimum components (including personnel and equipment (including attachment for drying material for spray-heads) for each work crew available for use on Orange County projects under this contract. The Management Plan shall describe how the contractor plans to utilize all available resources to fulfill the requirements of this contract. The Management Plan and Resource List collectively shall assist in the evaluation of the contractor’s capability to handle multiple concurrent projects under this contract. Failure of a bidder to provide an acceptable Management Plan and Resource List may delay or prevent an award of this contract.

Equipment List: All bidders must provide a list of the following equipment with VIN numbers dedicated for this contract with the bid proposal or within 24 hours of request or show proof of financial ability to acquire the equipment, if the equipment is to be purchased or leased, an agreement with a dealer or a lease company stating the availability of this equipment shall be

G-5 included with the bid. This equipment must be available for inspection at the request of the Roads and Drainage Division.

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