x402 Public Release of Information.pdf
PDF 175 KB Posted
- Attached to
- Worldwide Bldg. Envelope, Roofing, and Waterproofing Construction Multiple Award IDIQ Recompete (Phase I)
- Solicitation number
- 19AQMM25R0006_Worldwide_Roofing_Construction_Solicitation
About this file
This document is a formal communication from the U.S. Department of State (DOS) Bureau of Overseas Buildings Operations (OBO) and Office of Acquisition Management (AQM) addressing information disclosure restrictions for construction, design, and engineering contractors supporting overseas building projects. The directive strictly prohibits public release of any project-related information, including photographs, websites, or media publications, without prior written authorization from the Contracting Officer.
Contractors are mandated to safeguard all project-related documents, records, and materials, which become the exclusive property of the U.S. Government. Prime contractors must distribute these guidelines to all subcontractors at any tier. If contractors currently have unapproved project materials published, they are instructed to immediately email specific DOS contacts (AllenPJ@state.gov and EdwardsRC@state.gov) with details of the published information. Future publication requests must follow the same approval process, with contractors encouraged to include the relevant contract or task order number when seeking authorization.
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Other files
| File | Type | Posted |
|---|---|---|
| Phase I QandA 2.docx | DOCX document | |
| Phase I QandA 1.docx | DOCX document | |
| x402 Omnibus Statement of Qualifications (Revised 2025).docx | DOCX document | |
| x402 US Flag Carrier Shipment Requirements.pdf | ||
| x402 IDIQ Roofing SAM Announcement (Revised 2025).docx | DOCX document |
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Text version
October 15, 2024
TO: All Construction, Design and Engineering Contractors
Supporting the DOS Overseas Buildings Operations Program
SUBJECT: Public Release of Information & Safeguarding Information
The U.S. Department of State (DOS), Bureau of Overseas Buildings Operations (OBO), and the
Office of Acquisition Management (AQM), is providing you this reminder that public release of information regarding any aspect of the design, construction, or any other service in relation to our projects is prohibited without the written approval of the Contracting Officer. There shall be no release of information related to any project, which includes photographs in any medium, including your company website or any Internet forum. This prohibition also applies to all firms involved in the project including subcontractors at any tier. Because of this, prime contractors are requested to distribute the contents of this letter to all of their cleared and uncleared subcontractors performing work on DOS projects.
All documents and records (including photographs) generated during the performance of work under these projects shall be for sole use of and shall become the exclusive property of the U.S.
Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under these projects shall be published or disseminated through any medium without the prior written authorization of the
Contracting Officer. These obligations do not cease upon the expiration or termination of the projects or at any other point in time.
Information associated with any DOS project is considered sensitive and needs to be safeguarded against general public release. Please be reminded that your company, your employees, and subcontractors shall exercise the utmost discretion in regards to all matters, materials, and data relating to their duties and functions on Diplomatic projects.
If you currently have DOS project material on your website, or any other public medium, that hasn’t been approved by a DOS Contracting Officer, immediately email AllenPJ@state.gov AND
EdwardsRC@state.gov with the information you’ve published and the Internet site where such information could be found. The information will be reviewed by the Department for approval or disapproval.
If you wish to publish DOS project information on your website, in print, or other media in the future, please submit your request with the information you would like to release prior to publication to
AllenPJ@state.gov AND EdwardsRC@state.gov (email all) for approval. If available, please include the contract or task order number.
Peter J. Allen
Contracting Officer mailto:AllenPJ@state.gov mailto:EdwardsRC@state.gov mailto:AllenPJ@state.gov mailto:EdwardsRC@state.gov
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