X-ray Diffraction Instrument Re-installation Combined Synopsis Solicitation.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER (AFMC)

HILL AIR FORCE BASE UTAH

Deliver and Support Agile War-Winning Capabilities

Combined Synopsis/Solicitation Re-Installation and software updates to Rigaku Smart Lab

X-Ray Diffraction (XRD) Instrument SOLE SOURCE TO Rigaku Americas

(i) This is a combined synopsis/solicitation for the acquisition of commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this announcement. This announcement constitutes the only solicitation; a written solicitation will not be issued.

Solicitation Number: FA8227-26-Q-3009 This solicitation is issued as a request for quotation (RFQ).

This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Contracting Officer's Business Size Selection SOLE SOURCE NAICS Code 811210 Small Business Size Standard $34 Million

(ii) CLINs CLIN Descripiton Qty Unit of Issue

0001 Re-Installation and software updates to Rigaku Smart Lab X-Ray Diffraction (XRD) Instrument

1 Each

0002 CDRLs 1 NSP

(iii) Description of item(s) to be acquired:

809th MXSS requires a services contract to provide the re-installation and software updates of a previously disassembled highly specialized Rigaku Smart Lab X-Ray Diffraction (XRD) Instrument back in February 2022.

1 AA25107360101 Software SmartLab Guidance to the latest version - Qty 1 1 PC-XRD Computer Configuration for X-Ray Diffraction 1 A00009058 SmartLab Studio II Software - Ten(10) User Network License 1 1020513 SmartLab Studio II Powder Basic Analysis Plugin 1 1020514 SmartLab Studio II Powder Comprehensive Analysis Plugin 1 1020516 SmartLab Studio II Powder Qualitative (Search) Analysis Plugin 1 1020658 SmartLab Studio II Powder Quantitative Analysis Plugin 1 1020517 SmartLab Studio II Powder Rietveld/WPPF Analysis Plugin 1 A00009287 Retained Austenite Software 1 A00002247 SmartLab Studio II XRR Plugin 1 A00008483 SmartLab Studio II Texture Basic Plugin 1 A00004212 SmartLab Studio II Stress Plugin 1 1033705 ICDD PDF-5+ Database 1 903773XDWEB Web Software Training - Up to 4 hours http://www.acquisition.gov/

(iv) Delivery/Period of Performance:

• FOB Destination delivery terms shall apply.

• Period of Performance: 4 Months ARO

• Location: Hill AFB

OTHER FAR CLAUSES AND PROVISIONS

(v) PROVISIONS

The provision FAR 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. Offers are due by 1500 MT, 16 OCTOBER 2026, via electronic mail to Nichole.saucedo@us.af.mil AND Hideo.mera.2@us.af.mil.

a. Provide Cage code when submitting offer

b. Must be registered in SAM

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality

Agreements or Statements-Representation. (Jan 2017) 52.204-7 System for Award Management. (Nov 2024) 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan. (Oct 2025)

(vi) CLAUSES

The clause FAR 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition and a statement regarding any addenda to the clause.

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (Jan

2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards. (Jun 2020) (Pub.

L. 109-282) ( 31 U.S.C. 6101 note).

52.204-13 System for Award Management Maintenance. (Oct 2018) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) ( 31 U.S.C. 6101 note).

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations. (Nov 2015).

52.219-28 Post Award Small Business Program Rerepresentation. (Mar 2023)( 15 U.S.C.

632(a)(2)).

52.222-3 Convict Labor. (Jun 2003) (E.O.11755).

52.222-36 Equal Opportunity for Workers with Disabilities. (Jun 2020) ( 29 U.S.C. 793).

52.222-41 Service Contract Labor Standards. (Aug 2018) ( 41 U.S.C. chapter67).

52.222-42 Statement of Equivalent Rates for Federal Hires. (May 2014) ( 29 U.S.C. 206 and 41

U.S.C. chapter 67).

52.222-50 Combating Trafficking in Persons. (Nov 2021) ( 22 U.S.C. chapter 78 and E.O. 13627).

mailto:Buyers.Email@us.af.mil mailto:ContractingOfficerEmail@us.af.mil

Alternate I (Mar 2015) of 52.222-50 ( 22 U.S.C. chapter 78 and E.O. 13627).

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026. (Jan 2022).

52.222-62 Paid Sick Leave Under Executive Order 13706. (Jan 2022) (E.O. 13706).

52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act. (Dec 2022) Alternate II (Dec 2022) of 52.225-3.

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. (May 2024) (

E.O. 13513).

52.232-29 Terms for Financing of Purchases of Commercial Products and Commercial Services.

(Nov 2021) ( 41 U.S.C. 4505, 10 U.S.C. 3805).

52.232-33 Payment by Electronic Funds Transfer-System for Award Management. (Oct2018) ( 31

U.S.C. 3332).

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (Mar 2023) ( 31

U.S.C. 3903 and 10 U.S.C. 3801) 52.233-3 Protest After Award. (Aug 1996) ( 31 U.S.C. 3553).

52.233-4 Applicable Law for Breach of Contract Claim. (Oct 2004) (Public Laws 108-77 and 108-

78 ( 19 U.S.C. 3805 note)) 52.244-6 Subcontracts for Commercial Products and Commercial Services. (Oct 2025) 52.252-2 Clauses incorporated by reference. (Feb 1998) 52.252-6 Authorized Deviations in clauses. (Nov 2020) 252.201-7000 Contracting Officer’s Representative. (Dec 1991) 252.203-7000 Requirements Relating to Compensation of Former DoD Officials. (Sep 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. (Dec 2022) 252.203-7005 Representation Relating to Compensation of Former DoD Officials. (Sep 2022) 252.204-7002 Payment for Contract Line or Subline Items Not Separately Priced. (Apr 2020) 252.204-7003 Control of Government Personnel Work Product. (Apr 1992) 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. (Oct 2016) 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. (May 2024) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (Jan 2023) 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation (Dec

2019) 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services—Representation. (May 2021) 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services. (Jan 2023) 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements. (Nov 2023) 252.204-7020 NIST SP 800-171 DoD Assessment Requirements. (Nov 2023) 252.211-7003 Item Unique Identification and Valuation. (Jan 2023) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. (Dec 2018) 252.215-7008 Only One Offer.(Dec 2022) 252.223-7008 Prohibition of Hexavalent Chromium. (Jan 2023) 252.225-7055 Representation Regarding Business Operations with the Maduro Regime. (May 2022) 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. (Jan 2023) 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-

Representation. (Jun 2023) 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

(Jun 2023) 252.232-7006 Wide Area WorkFlow Payment instructions. (Jan 2023) 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS). (Jun 2024) 5352.201-9101 AFSC Hill Ombudsman. (Jul 2023)

"(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes.

The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Regina E. Marquardt-Chihuahua, 6038 Aspen Ave, Bldg 1289 Upstairs, Hill AFB, UT 84056,Phone: (801) 777-6000, regina.marguardt-chihuahua@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer."

(end of clause)

(vii) Proposal Submission Information:

All questions or comments must be sent to Buyer’s Name via email at Nichole.saucedo@us.af.mil AND Contracting Officer’s Name via email at Hideo.mera.2@us.af.mil , NLT 1500 MT, 16 OCTOBER 2026.

Offers are due by 1500 MT, 16 OCTOBER 2026, via electronic mail to Nichole.saucedo@us.af.mil AND Hideo.mera.2@us.af.mil.

(viii) Any additional information required by 5.101(c)

Notice to Offerors:

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

This solicitation incorporates one or more clauses and/or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Acquisiton.Gov mailto:regina.marguardt-chihuahua@us.af.mil mailto:ContractingOfficerEmail@us.af.mil mailto:ContractingOfficerEmail@us.af.mil

Attachments:

• Performance Work Statement (PWS)

• Sole Source Justification (SSJ)

• Contract Data Requirements Lists A001-A006 (CDRL)

Combined Synopsis/Solicitation