16015 - PWS - X-Ray Diffraction Insrtument Re-Install.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

REINSTALLATION AND SOFTWARE UPGRADE OF X-RAY

DIFFRACTION INSTRUMENT

U.S AIR FORCE

309th Maintenance Support Group (MXSG)

809th Maintenance Support Squadron (MXSS)

[Anulekha K. Haridas]

3/9/2026

Reinstallation and Software upgrade of X-RAY Diffraction Instrument i

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

2 PERFORMANCE EVALUATION

3 PARTS / REPAIR / CALIBRATION

4 SERVICE SUMMARY

5 CONTRACT DATA REQUIREMENTS LIST (CDRL) SUMMARY

6 ADDITIONAL REQUIREMENTS

7 SECURITY

8 CONFLICTS OF INTEREST

9 GENERAL INFORMATION

10 ENVIRONMENTAL CONTROLS

11 GOVERNMENT OBSERVATIONS

12 FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

13 ENVIRONMENTAL

Appendix A – ACRONYMS AND ABBREVIATIONS Appendix B – EQUIPMENT LISTING Appendix C – SAFETY

1 DESCRIPTION OF SERVICES

This is a nonpersonal services contract to provide the reinstallation and software update of Materials Property Testing equipment, X-Ray Diffraction (XRD) from Rigaku Americas. The government shall not exercise any supervision or control over the contract service providers performing the services herein. This service can only be performed by personnel from Rigaku Americas. Rigaku shall be accountable solely to the re installation and software update services.

2 PERFORMANCE EVALUATION

Services shall be performed according to the most current data and procedures outlined by the Original Equipment Manufacturer (OEM) maintenance and repair manuals. The Contractor shall have their own independent access to all OEM data and manuals needed to perform Preventative Maintenance (PM), repair/ reinstallation and calibration for each item listed in Appendix B. After every on-site service visit the Contractor shall not depart until an 809 MXSS/MXDTAC Engineer or designated representative has successfully tested and accepted the systems to ensure they are functioning properly and accurately.

2.1 The Contractor shall complete the reinstallation and OEM-standard calibration of the Rigaku SmartLab XRD instrument (S/N JD2802N) on-site at Bldg. 100, HAFB, UT, within thirty (30) calendar days of contract award. The Contractor shall perform a follow-up, on-site system optimization and preventative maintenance service visit ninety

(90) calendar days after the initial reinstallation.

2.2 Prior to reinstallation of the instrument, the Contractor shall provide a report listing discrepancies to the 809 MXSS Engineer within 24 hours of assessment completion.

(CDRL A001)

2.3 The contractor shall provide a new Personal Computer (PC) based system controller with Guidance interface and software from Rigaku Smart lab X-Ray diffraction that is upgraded to Windows 11 compatible version. The Contractor shall provide, install, and configure an upgrade of the analysis software to Smart Lab Studio II (SLSII). This shall include all required licenses, hardware adapters, and software keys to ensure seamless integration with the existing system controller. Previous licenses shall be converted. All software, hardware, adapters, etc. needed for integration with existing systems must be included. The contractor shall provide the most current software copy to the 809 MXSS/MXDTAC Engineer at the time of installation, with keys (CDRL A002). All software updates, upgrades, and patches shall be delivered exclusively on physical Compact Disc (CD) or Digital Video Disc (DVD) media with associated license keys. In compliance with HAFB IT security policies, the Contractor shall not connect or utilize USB flash drives, portable USB hard drives, or any other non-approved external storage media on Government-furnished computer systems.

2.4 The contractor shall provide a one-year license for the International Centre for Diffraction Data (ICDD) database software of PDF5+ version of the present year.

2.5 After every on-site service visit, the Contractor shall not depart until an 809 MXSS/MXDTAC Engineer or designated representative has successfully tested and accepted the systems to ensure they are functioning properly and accurately.

2.6 The Contractor shall provide a report listing services performed: PMs, troubleshooting, repair, and software updates of each system within ten (10) days of maintenance completion (CDRL A003).

2.7 RAPID TECHNICAL SUPPORT - The contactor should provide rapid technical support via telephone and e-mail, 7 a.m. to 4:30 p.m. Mountain Standard Time (MST), Monday- Friday (a recording device is acceptable). The contractor shall respond within one (1) business day of request. Assistance may include up to five (5) business days for parts exchange effort (from date of request), with contractor prepaid shipping both ways, to resolve system malfunctions.

3 PARTS / REPAIR / CALIBRATION

3.1 Contractor shall provide replacement parts to replace all components/parts determined to be defective. However, parts damaged through abuse, misuse and external causes (flooding, explosions, etc.) are excluded from this task. Replacement parts shall be of equivalent or superior performance to factory specifications at the time the equipment was originally purchased. The Contractor shall use only OEM approved parts in making sure that the equipment is fully functional. The Contractor may use reconditioned parts as long as the OEM deems them fully functional replacements and they meet the OEM’s specifications. All parts needing replacement shall, if possible, be replaced within six (6) business days after the Contractor has determined the part(s) responsible for the equipment’s malfunction. Large components that must be returned to the manufacturer for repair will be shipped to the manufacturer’s site prepaid by the Contractor using the most economical method, to include packaging, insurance (required), and FOB shipping costs. Components must be repaired and returned within 30 business days. After completion of repairs, the Contractor shall ship or otherwise deliver repaired item(s), prepaid and insured, most economical method via FOB Destination. Original and/or duplicate copy of paid freight bill or commercial bill of lading marked “paid” must be attached to invoice.

3.2 URGENT REPAIR - Should a malfunction occur during the contract Period of Performance (PoP) and outside of regular service visits, which cannot be resolved via Rapid Technical Support, the contactor shall, upon customer’s special request, provide up to one on-site urgent repair visit during PoP. The Contractor shall arrive on-site within six

(6) business days of initial request for service. The Contractor shall complete repairs within eight (8) business days from date of arrival on-site. Parts shall be provided as in section 2.5. The Contractor shall bring equipment back to current OEM specification and function. Repair actions shall be noted in a service report (CDRL A003). A repair performed during a regularly scheduled on-site visit does not fall under urgent repair.

3.3 CALIBRATION - The Contractor shall perform inspection, preventative maintenance, and repair of equipment prior to performing calibrations.

3.3.1 The Contractor shall calibrate the equipment and accessories listed in Appendix B.

(CDRL A004) Calibrations shall include:

3.3.1.1 X-Ray beam alignment, detector and other necessary parts to obtain X-Ray diffraction pattern of the analysis samples.

3.3.1.2 This can be manual or automatic depending on the software being upgraded and calibration certificates should be provided to the Engineer in charge.

3.4 SOFTWARE - The Contractor shall install SLSII software patches/updates/upgrades at no additional cost as they become available during PoP at the subsequent regular visit. The contractor shall install the most current software version that will acceptably function on the existing system controller pc and provide a copy to the 809 MXSS/MXDTAC Engineer at the time of installation, with keys (CDRL A002). All software updates, upgrades, and patches shall be delivered exclusively on physical Compact Disc (CD) or Digital Video Disc (DVD) media with associated license keys. In compliance with HAFB IT security policies, the Contractor shall not connect or utilize USB flash drives, portable USB hard drives, or any other non-approved external storage media on Government-furnished computer systems.

4 SERVICE SUMMARY

TABLE 4-1

Performance Objective PWS

Section Performance

Threshold

The Contractor shall be on-site at Hill AFB within 30 days of award and again approximately 3 months later.

2.1 (Satisfactory) When the Contractor has met the objective 90% of the time by being on-site when requested twice, annually.

The Contractor shall provide a report listing discrepancies to the 809 MXSS Engineer within 24 hours of assessment completion.

2.2 (Satisfactory) When the Contractor has met the objective 90% of the time by providing the report within 24 hours.

All software updates/upgrades shall be on portable hard drives or Compact Disc/Digital Video Disc’s (CD/DVD) with keys and a copy provided to the 809 MXSS Engineer.

2.3, 3.4 (Satisfactory) When the Contractor has met the objective 90% of the time by providing a copy to the engineer 90% of the time.

809 MXSS/MXDTAC will test system functionality for accuracy before contractor departs worksite.

2.5 (Satisfactory) The Contractor achieves 100% successful system reinstallation and software operation, verified by joint on-site testing and calibration patterns, with zero (0) re-work required upon contractor departure.

The Contractor shall provide a report listing services performed: Installation, repair, and software updates of the Rigaku Smart Lab Instrument.

2.6, 3.2 (Satisfactory) When the Contractor has met the objective 90% of the time by providing the report within ten (10) days of maintenance completion.

The contactor shall provide rapid technical support via telephone and e-mail, 7 a.m. to 4:30 p.m. MST Monday – Friday, responding within one (1) business day of request.

2.7 (Satisfactory) When the Contractor has met the objective by responding within one business day 90% of the time.

5 CONTRACT DATA REQUIREMENTS LIST (CDRL) SUMMARY

Contract information data shall be delivered electronically in accordance with (IAW) the corresponding requirement for each Data Item listed in Table 5-1 (below). The contractor shall have no more than one error per quarter for all CDRL submittals. The contractor shall submit CDRLs according to the due date indicated and have no more than one CDRL per quarter submitted after the identified due date. Grammatical errors do not count as an error. Substantive mistakes shall be corrected within two working days and corrective action taken to prevent recurrence of inaccurate late CDRLs.

TABLE 5-1

Exhibit Title PWS

Paragraph

Delivery

A001 Status Report 2.2 24 hours after completion

A002 Software 2.3, 3.4 CD/DVD and keys are required when software is upgraded; provided at time of service

A003 Service Report 2.6, 3.2 Within ten (10) business days of completion of maintenance

A004 Certificates of Calibration 3.3.1

Contractor shall provide Certificates of Calibration for all calibrated items within six (6) business days after completion

A005 Safety Plan Appendix C The Safety Plan shall be approved by OO-

ALC/SE (Safety Office) prior to commencement of any work

A006 Accident/Mishap Report

10.3.2, Appendix C

Contractors’ notification shall be sent within three (3) calendar days of Accident/Mishap

6 ADDITIONAL REQUIREMENTS

6.1 GOVERNMENT FURNISHED PROPERTY (GFP)

GFP will be issued to the contractor for repair when repairs are needed. The contractor shall safeguard all GFP placed into the contractor’s care. GFP shall be shipped to the OEM facility and returned to the 809 MXSS/MXDTAC Engineer by the contractor, at the contractor’s expense.

6.2 GOVERNMENT PROVIDED SUPPORT

6.2.1 The Government will provide necessary working space, including heat, light, ventilation, and electrical powered outlets for the use of contractors’ maintenance personnel. The Government shall provide access to the necessary facilities where the equipment resides. The place of performance shall be HAFB, UT.

6.2.2 Government telephones shall be used for official business only

6.2.3 The contractor shall be responsible for safeguarding all Government property provided for contractor use.

6.3 BASE ACCESS

6.3.1 Contractor shall schedule all visits and coordinate Base entry by contacting Anulekha Haridas, anulekha.haridas@us.af.mil, (801) 586-0698, or Cody Hone, cody.hone@us.af.mil, 801-586-4515. The contractor shall be escorted at all times.

6.3.2 Contractor personnel performing work under this contract must have an active secret security clearance at time of award and must maintain this level of security clearance through the entire period of performance.

6.4 IDENTIFICATION

6.4.1 Display Identification - When contractor employees are inside a secure work area within HAFB, they shall wear visible Government-provided identification either as a part of or attached to their outer clothing. The identification shall clearly identify the individual as being a contractor employee.

6.4.2 Obtaining Identification - During performance of the contract, the contractor shall be responsible for obtaining required temporary identification for newly assigned personnel when accessing a controlled area. Upon the termination or completion of the contract, or in the case of an employee who no longer requires access to the work site, the contractor shall be responsible for promptly returning credentials to the issuing office or Security Forces Pass and Registration Office. Lost badges shall be reported to the issuing Maintenance group Security Officer within one (1) working day of the badge being lost.

6.4.3 The contractor understands that any contractor employee may be summarily and immediately removed from or denied access to any Government property, facility, and installation at the sole discretion of competent Government authority if that authority determines such action is necessary to protect or preserve Government property, safety, and security, or to maintain good order and discipline.

mailto:anulekha.haridas@us.af.mil mailto:cody.hone@us.af.mil

7 SECURITY

Security Review Date: 20260818 Reviewed By: Samuel Samuelson

7.1 GENERAL SECURITY REQUIREMENTS

The contractor shall comply with all Security, Force Protection, and Antiterrorism requirements enforced at each installation. The contractor shall comply with local unit in and out-processing procedures for all contractor personnel to ensure proper security-related briefings and debriefings are accomplished.

7.2 SECURITY INCIDENTS AND VIOLATIONS

Should a security incident or violation occur, the contractor shall immediately report to the MXSG Security Manager all available facts relating to each instance. The contractor shall take such precautions as the Security Manager may reasonably require for security purposes. The contractor shall take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority. The contractor shall cooperate fully and assist government personnel as the government conducts an investigation of the violation. Participation shall last until the investigation is completed.

7.3 KEYS, BUILDING ACCESS CARDS, AND BADGE CONTROL

7.3.1 The Contractor shall establish and implement methods of making sure that all keys, vindicator cards, and building badges issued to the Contractor by the Government are not lost, misplaced, or used by unauthorized people.

7.3.2 The Contractor shall not duplicate any keys issued by the Government.

7.3.3 The Contractor shall immediately report the occurrence of a lost key to the appropriate building Facility Manager, and vindicator cards and building badges to the appropriate Security Managers.

7.3.4 The Contractor shall prohibit the opening of locked areas by the Contractor employees to permit entrance of persons other than the Contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Security Managers.

7.4 COMMUNICATIONS SECURITY (COMSEC)

7.4.1 All communications with Department of Defense (DoD) organizations are subject to Communications Security (COMSEC) review.

7.4.2 The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

7.4.3 The Government advises the Contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to COMSEC procedures.

7.4.4 The Contractor assumes the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

7.5 OPERATIONS SECURITY (OPSEC)

7.5.1 Contractor employees who have access to Hill Air Force Base, government facilities or critical information shall be trained on Operations Security (OPSEC), human relations, and security education and motivation within 90 days after initial assignment of the contract IAW AFI 10-701. Initial training will be provided by Group Security Manager (SM) and lasts approximately one hour, with recurring annual training lasting approximately one half hour. Contractors shall immediately comply with Installation and Group OPSEC programs.

7.5.2 Public release of any information is not authorized and, if requested, will comply with Public Affairs and all other OPSEC measures to ensure the best balance of lawful disclosure for the American public and denial of advantage for our adversaries.

7.5.3 No photography or videotaping is allowed on the installation without approval from the owning organizations Group Director/Commander on an approved photography letter from Public Affairs. This includes the use of personal cell phones with picture and video capability.

7.5.4 Critical Items/Information shall not be discussed outside normal contract conditions. A Critical Items/Information List (CIL) can be provided and should not be considered all inclusive.

7.6 CONTRACTOR TRAINING

7.6.1 The Contractor shall ensure employees complete required block training before performing any services. The Contractor will not be penalized for hours spent attending these required courses. The Contractor shall also ensure that annual training is completed before expiration date and that new mandatory training is completed within time frames designated by the Air Force.

COURSE NAME (EXAMPLE LIST)

(provided by Government except where noted)

NOTES

Foreign Object Damage (FOD) and Dropped Object (DO) Awareness

Operations Security (OPSEC)

Antiterrorism Level 1 or Force Protection

7.6.2 The Contractor shall ensure contractor personnel receive adequate training (safety, security, etc.). The Government will provide training on a space available/no charge basis when it is the only source of such instruction.

7.6.3 The Contractor shall maintain training and briefing records for all personnel attending Government furnished training and briefings and provide the Contracting Officer’s Representative (COR) a roster of trained personnel upon request.

7.6.4 Mandatory Training. The Contractor shall ensure Contractor personnel attend at Contractor expense all applicable training required by law, Office of Personnel Management, Department of Defense (DoD), and/or AF policy (including command and local policy).

8 CONFLICTS OF INTEREST

The Contractor shall not assign to contract or task order performance any person, including any employee of the U.S. Government, if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government. Additionally, the Contractor shall not assign to contract or task order performance, any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.

9 GENERAL INFORMATION

9.1 HOURS OF OPERATION

9.1.1 Normal Hours of Operation: The contractor shall perform the services required under this contract during the following hours: Monday through Friday 0600-1500

– EXCEPT FEDERAL HOLIDAYS and other base closures.

9.1.2 Federal Holidays: Unless otherwise required by the Government, the contractor shall not have access to the Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on Saturday, it is observed on Friday and working hours are Monday through Wednesday for that week. If the holiday falls on a Sunday, it is observed on Monday. Any other circumstances that may prompt base closure, such as Days of National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day.

There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather-related days and Government directed holidays. On these days, the contractor shall not generally be required to work and the Government shall not be billed for work not performed.

9.1.3 NOTE: Good Friday is regarded as a holiday by the Utah Wage Determination;

however, Good Friday is not a Federal Holiday so the Government facilities will be open for work that day. The contractor shall plan on employees working business as usual on that day, unless the Government supervisor or section chief determines that such services are either unnecessary or will be less than a full normal workday.

9.1.4 Down Days/Weather Days: The Government will notify the contractor when official notice has been given for Energy/Weather Down days. The contractor is not expected to work on any Energy/Weather Down days.

9.1.5 Rescheduling: Down Days/Weather days may be rescheduled if conditions/emergency operations require.

9.2 CONSERVATION OF UTILITIES

The contractor shall instruct their employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities.

10 ENVIRONMENTAL CONTROLS

10.1 HAZARDOUS WORK ENVIRONMENT

10.1.1 The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at HAFB has the potential to expose workers to hazardous materials which may include, but is not limited to: hexavalent, chrome, cadmium, beryllium, lead, and others. While the Contractor shall not perform duties in a regulated area (where exposure are expected to exceed the permissible exposure limits set by 29 CFR1910.10xx), there may be contact hazards with these materials. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from hazards. The 75th Air Base Wing (ABW) Bio-Environmental Engineering Flight produces BIO Survey of these areas which will be made available upon award.

10.1.2 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

10.2 NOTIFICATION OF ENVIRONMENTAL SPILLS

If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the 809 MXSS/MXDTAC Engineer. The liability for the spill or release of such substances rests solely with the contractor and its agent.

10.3 SAFETY PROGRAM

10.3.1 The contractor shall implement a safety program that ensures protection of Government personnel and property (CDRL A005). (See Appendix C)

10.3.2 In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. An email copy of the mishap / incident notification shall be sent within three (3) calendar days to the 809 MXSS/MXDTAC Engineer Shop Supervisor, who will forward it to OO-ALC safety.

11 GOVERNMENT OBSERVATIONS

During the period that the contractor is working on the Test Stands, Government personnel, other than CO, may, from time-to-time, observe contractor operations. However, these personnel may not interfere with contractor performance.

12 FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

12.1 The contractor shall follow the applicable guidance in chapters/paragraphs/sections of AFI 21-101 and HQ AFMC, Hill AFB, and 309 MXW supplements to the AFI 21-101 concerning base tool (chapter 10 section B), and FOD control policies (chapter 14, and sub paragraphs designated as 41), daily. Cloth rags are considered tools and will follow the same regulations and procedures as tools.

12.2 If tools, and/or equipment are lost, the contractor shall report the loss to the GM/COR no later than two hours after discovery. If tools are lost or not accounted for, then the contractor shall implement the lost tool procedures of AFMC supplement to AFI 21-101, chapter 10, section B.

12.3 Contractors performing functions in industrial areas on the center shall have a method for controlling and accounting for all tools used. All contractors working on the center shall inventory their tools at the beginning and end of each shift and at the end of each task to check for any lost or missing tools.

13 ENVIRONMENTAL

Weather Hazards. Workers may encounter hazardous weather conditions including snow, heavy rain, lightning, extreme dust, and other conditions that warrant appropriate precautions.

APPENDIX A – ACRONYMS AND ABBREVIATIONS

Acronym/Abbreviations Definition ABW Air Base Wing AFI Air Force Instruction CD/DVD Compact Disc / Digital Video Disc CDRL Contract Data Requirements List CFR Code of Federal Regulations CIL Critical Items/Information List COMSEC Communications Security COR Contracting Officer's Representative CUI Controlled Unclassified Information DO Dropped Object DoD Department of Defense DoDD Department of Defense Directive DoDM Department of Defense Manual FOB Freight on Board FOD Foreign Object Damage GFP Government Furnished Property GM Group Manager / Government Monitor HAFB Hill Air Force Base IAW In Accordance With ICDD International Centre for Diffraction Data MST Mountain Standard Time MXW Maintenance Wing OEM Original Equipment Manufacturer OO-ALC Ogden Air Logistics Complex OPSEC Operations Security PC Personal Computer PM Preventative Maintenance PoP Period of Performance PWS Performance Work Statement SLSII Smart Lab Studio II SM Security Manager XRD X-Ray Diffraction

APPENDIX B – EQUIPMENT LISTING

List of parts for reinstallation of SmartLab C/No.1

1. 2080B411 SmartLab 3kW main Unit S/N. JD2802N (SmartLab Step 2, Powder 3kW) includes Power Unit MHPS-3S, S/N. JD031310 Goniometer S/N. JD007512

C/No.2

1. Door, Stay

2. Front Panel

3. Side Panel

4. Warning Lamp

5. Balancer

6. Letter Case with Accessories for the Main Unit

7. Cable, Hose

8. Operation Manuals and Parts List

9. Disc Cover

10. Tube Shield S/N. JD02439

11. Fixing Board

12. Smart Lab Parts Box1\

13. SmartLab Parts Box 2

14. Monochromator S/N.JD046910

15. Height Limiting Slit (PB,BB)

16. Z stage Main unit S/N. JD04459

17. Z Stage Fixed Base S/N. JD04444

18. Selection Slit, Ma S/N. ID34687

19. CBO-f S/N. ID0051

20. Jig for fluorescent screen

21. XΦ Attachment Main Unit S/N.JD01552

22. Accessories for 21

23. Schulz Slit

24. Sample Changer, ASC10 Smart Lab S/N. ID15948

25. Accessories for 24

26. X-Y 4 inch-ATT head S S/N. JD60072

27. Accessories for 26

28. Sample holder magnet S/N. JD04012

29. D/tex Ultra main unit S/N. ID151930

30. Beam Stopper

31. SL. Knife Edge S/N/. JD03438

APPENDIX C – SAFETY

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

RIGAKU AMERICAS, INC

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

20th August 2026

Reviewed by:

Alec Green

OO-ALC/SE

801-586-0477

Control Number: AG2608001

A. Safety Program Requirements

The contractor shall implement a safety program plan that ensures protection of Government personnel and property. (CDRL A005) The program shall consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements and shall be used during the performance of the work described in the contract. The Safety Plan shall be approved by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE Workflow (OO-ALC.SE.Workflow@us.af.mil) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of ALL the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations.

Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

mailto:OO-ALC.SE.Workflow@us.af.mil

4. The contractor shall support and comply with the safety investigation and reporting requirements of DAFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, Air Force Occupational Safety and Health Standards (AFOSH STD), to include DAFMAN 91-203, Air Force Occupational Safety, Fire, and Health Standards, DAFI 91-204, Safety Investigations and Reports, Contract Safety, and the protection of their employees.

Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: AFOSH STDs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=0

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

• Provide contact information for on-site personnel

• Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

• Identify employee safety and health training requirements and the documentation process

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4;

DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition:

AFI 13-213, Airfield Management, 29 Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.