WV-65A WVEMD.pdf

WV-65A

Approved

7/12/2023

West Virginia Division of Emergency Management

DIRECT AWARD POSTING:

Justification and Public Notice Form

Public Notice Instructions

Pursuant to W. Va. Code Rules § 170-06-1, et seq., West Virginia Division of Emergency Management may award a contract directly to a vendor without competitive bidding if certain requirements are met. Those requirements include documenting justification to support the Direct Award, along with providing certain information to the vendor community for a period of no less than 10 business days.

Agency: West Virginia Division of Emergency Management intends to make a Direct Award to the vendor identified below to provide the commodity or service identified below. The support for the Direct Award, and any additional documentation has been included in this form or as an attachment.

Vendor Interest: Any vendor interested and able to provide the commodity or service in question must make their interest known, prior to the deadline published in wvOASIS, by expressing such interest in writing to the procurement officer identified as the appropriate contact in wvOASIS. If interest is expressed and deemed to be valid by the procurement officer, this Direct Award will be converted to a competitive bid.

Direct Award Information West Virginia Emergency Management Division

Agency/ Department:

Procurement Officer:

Ellen Sparks

Date of Request: October 7, 2024

Provide description of commodity or service (Include a copy of any proposed contract documents):

The current statewide interoperable radio network (SIRN) system and the Equipment and Services that WV EMO and others on the WV SIRN system are uniquely designed, manufactured, installed, configured, and optimized for mission critical operation by Motorola Solutions for the State of West Virginia. Motorola Solutions is uniquely qualified to support, service, upgrade, expand and provide structured training for these systems. No other vendor has the system knowledge of the specific configuration, components and optimization capabilities guaranteeing critical public safety performance criteria that RF Site equipment and LMR interoperable internet-based capabilities through the Critical Connect product offerings ensuring coverage, reliability, and redundant first responders communications.

If requesting software as a sole source, is this software as a service?

□ Yes No

1. Justification showing that the direct award is in the best interest of the state:

In employing the equipment and utilizing the installation and configurations to allow such onto the existing WV SIRN ASTRO P25 radio system, Motorola Solutions is the only vendor that can ensure the following:

• Motorola Solutions can ensure that all hardware and software, both existing and upgraded, will be compatible within the radio system, in particular the Motorola designed radio devices such as handheld radios and mobile radios.

These devices, the upgrade and or reconfiguration of can only utilize original Motorola parts to ensure mission critical operation and valid warranty. Vendors other than Motorola Solutions do not have access to the proprietary specifications and procedures used.

• Given the unique and demanding requirements of a public safety radio system, Motorola Solutions has worked hard to certify that its products are configured to provide mission critical communications at all times. The introduction of another vendor's uncertified and untested equipment into the radio system could potentially affect system performance in unknown ways.

• Motorola Solutions is unable to guarantee system performance for uncertified configurations. The introduction of uncertified equipment into any portion of the radio network could adversely affect the entire system to the point of rendering it inoperable.

2. Basis for Direct Award: Please select one of the following and provide details and documentation sufficient to confirm the basis.

D Competition is not available from any other source: (If this item is selected answer the question below)

D The agency attempted to identify other sources by:

[R] No other source would be willing or able to replace the existing source without a detrimental effect on the spending unit (Please describe the detrimental effect in detail):

3. Other Information Required for Direct Award Posting:

a. A time-period by which delivery must be made or performance must occur:

November 2024

b. The price that will be paid for the commodity or service (include vendor quote):

Approximately $1,500,000.00 per year

c. Any limitations that a competing vendor would need to satisfy:

Compatibility with the current system and engineer a solution for integration into the current system, at no additional cost to the Agency.

Agency Procurement Officer Signature

For Procurement Officer Use Only

□ Request to Advertise Direct Award Denied

10/16/2024 Date:

Date: � 7.

Vendors other than Motorola Solutions do not have access to the proprietary specifications and procedures used. The introduction of uncertified and untested equipment into any portion of the radio network could adversely affect the entire system in unknown ways to the point of rendering it inoperable.