WUD 21-019 Town of Lake Clarke Shores WM Extension Meeting Minutes.pdf

PALM BEACH COUNTY WATER UTILITIES DEPARTMENT

TOWN OF LAKE CLARKE SHORES

LAWRENCE ROAD 12-INCH WATER MAIN EXTENSION

PROJECT NO. WUD 21-019

FEDERAL GRANT NO. B-16-UC-12-004

Pre-Bid Meeting

February 17, 2021 10:00 AM

Minutes

ATTENDING:

Bill Snow – AECOM

Damon Gammons – Lake Clarke Shores

Jessie Garza – Almazan Construction

Luis Falcon – Falcon Contracting Inc.

John Adkins – B&B Underground Construction

Basher Khan – PBCWUD

Mark Ludwigson – PBCWUD

Henry Melendez – PBCWUD

Yajaira Murphy – PBCWUD

Ralph Estime – PBCWUD

PURPOSE OF PRE-BID MEETING:

This pre-bid meeting has been scheduled to acquaint the prime contractors and others with the bid documents for the Town of Lake Clarke Shores Water Main Extension along

Lawrence Road, south of Lantana Road. Town of Lake Clarke Shores is the owner of the project and Palm Beach County (PBC) Water Utilities will oversee the bidding and construction services. AECOM Inc. is the engineer of record for this Contract. Engineer’s cost estimate is $735, 000.

The bids will be for furnishing all materials, labor, supervision, equipment, supplies, fees, expertise, and services necessary for the installation of water mains within the Town of

Lake Clarke Shores south service area. The project is located from Lantana Road to

Chickasha Road within the Seminole Manor subdivision consisting generally of, but not limited to, installation of a 12-inch potable water main, fire protection improvement, replacement of water service lines, improvement of the PBC Water Utilities and Lake

Clarke Shores water interconnection, associated appurtenances, including all site restoration. The work shall be as shown on project construction drawings, as per Scope of the Contract and as specified in the Technical Specifications.

BID SUBMITTAL DATES:

As shown in Instruction to Bidders Page 10 of the Contract Documents, the bid submittal date is March 2, 2021 by 2:00 p.m. Bids will be opened the same date and time.

The following forms, together, comprises a Bid and must be submitted by this date and time:

Bid Form

Attachment No. 1 – Bid Bond

Attachment No. 2 – List of Major Subcontractors

Attachment No. 3 – Trench Safety

The following forms will be included as part of the requirements for Federally

Funded Projects:

NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

ANTI-KICKBACK AFFIDAVIT

CERTIFICATION OF ELIGIBILITY OF GENERAL CONTRACTOR

CERTIFICATION OF NON-SEGREGATED FACILITIES

WORFORCE PROJECTION

PERMITS:

The Contractor shall obtain and pay for all Federal, State, County, or City permits, licenses and other authorizations required for the prosecution of the work, including the cost of all work performed in compliance with the terms and conditions of such permits, licenses and authorizations, whether by the Contractor or others. Town of Lake Clarke Shores has acquired the following permits, Palm Beach County (PBC) Health Department Permit;

Lake Worth Drainage District Permit; PBC Land Development Permit and Fire Rescue

Permit. The contractor will be responsible for all other permits including dewatering permits, if required.

BID SECURITY:

A Bid Bond, in the form of Money Order or Certified Cashier’s Check in the amount of 5% of the base bid must be submitted with the bid. The bidders must utilize the Bid Bond form provided in the Contract Documents (See Bid Form – 9 and 10).

SCHEDULE:

Bids will be opened on March 2, 2021 at 2:00 P.M., in the Administration Conference

Room (Room 158) of the Administration building of the Palm Beach County Water Utilities

Department, 8100 Forest Hill Boulevard, West Palm Beach, Florida 33413. Tentative project schedule is as follows:

• Bid Opening: 3/2/2021

• Bid Award: 6/15/2021

• NTP: 7/15/2021

• Substantial Completion: 1/11/2022 (180 days)

• Final Completion: 2/10/2022 (30 days)

LIQUIDATED DAMAGES:

Liquidated Damages: The Contractor shall pay the Owner $500.00 for each calendar day that expires after the time specified for Substantial Completion and $250.00 for each calendar day beyond the date of Final Completion.

MINORITY AND WOMEN BUSINESS ENTERPRISE SCHEDULES (MBE/WBE)

The County established goal for MBE/WBE participation for this solicitation is 22.4% for

MBE and 6.9% for WBE in accordance with the Section Requirements for Federally Funded

Projects certified from public agencies in Palm Beach County or the State of Florida using

Certified MBE's or WBE's. The total can be met through the use of any MBE/WBE certified by Palm Beach County. This goal is a minimum and no rounding will be accepted.

MBE/WBE participation shall be from trades, suppliers shall not be counted for participation goals.

EXAMINATION OF SITE:

Each bidder is responsible for necessary site investigations to determine all conditions and facilities needed to execute the work in accordance with the contract documents.

INTERPRETATION OF ADDENDA:

All questions during bidding must be submitted in writing (Hmelendez@pbcwater.com).

When questions raised are deemed appropriate by the Engineer, they shall be answered in the form of Addenda. All Addenda issued shall become a part of the Contract

Documents. To receive consideration, such questions shall be submitted in writing to the

Engineer no less than ten (10) calendar days before the established date for receipt of

Bids. The Bidder shall acknowledge receipt of all Addenda on Bid Form-3.

CONTRACTOR SUBSTITUTIONS AND PRODUCT OPTIONS:

Proposed substitute equipment and material will be subject to acceptance or rejection by the County after contract award and shall not be utilized by the Bidder in the preparation of their base bid.

SUB-CONTRACTOR:

The bid proposal requires that subcontractors performing more than 5% of the work be identified (see Attachment No. 2 of Bid Form). The owner/engineer may require an experience statement for each subcontractor. Prime contractors must make sure that all listed subcontractors are licensed to do work in the state of Florida and/or Palm Beach

County as applicable and prior to bid submittal.

BID PROPOSAL:

Contract price is based on the total of bid items 3-261 on Bid Form 6 thru 8. The Contract award shall be made upon the basis of the lowest responsive and responsible bidder.

Contractor unit prices shall be held firm without adjustment and the County reserves the right to increase or decrease the quantities.

AWARD OF CONTRACT:

If the Contract is to be awarded, the Owner will give the successful Bidder a notification letter within ninety (90) days after the date of the Bid opening.

PRE-CONSTRUCTION CONFERENCE:

A pre-construction meeting will be held within 30-days after execution of the Contract by the Board of County Commissioners. The contractor shall submit to the engineer copies of schedules, shop drawing submittals, etc. at the pre-construction meeting. The Notice to Proceed may be issued at the pre-construction meeting.

CONTRACTOR CONSTRUCTION MANAGER:

The Contractor shall designate in writing and keep on the site at all times during progress of work a technically qualified construction manager.

CONTRACTOR'S RESPONSIBILITY:

• Prior to construction, the Contractor shall familiarize himself with the location of all existing utilities and facilities within the work area and shall be responsible for repair of any damage to these facilities created during the course of the work described in the Contract.

• Contractor must keep all construction sites as clean and safe as possible.

• The Contractor is responsible for dewatering during excavation and any trench wall stabilization required for the installation of piping. Contractor shall submit a proposed dewatering plan and method of disposal of dewatering discharge. The

Contractor shall be responsible for obtaining any required dewatering permits.

• Contractor is responsible for all soil compaction tests at no additional cost to the

COUNTY.

• Contractor shall restore disturbed areas in kind to equal or better condition.

• Contractor shall be responsible for coordinating delivery, storage, inspections, warrantees and guarantees of the equipment and/or materials.

• Working hours typically 7:00 AM to 6:00 PM except on holidays.

• Contractor and their subcontractors are responsible to submit weekly-certified payrolls to the County as part of the compliance requirements under the Davis-Bacon act.

• For flushing/cleaning of water/wastewater pipe the Contractor shall employ operational hydrant meters to be obtained from the Owner or shall use other approved water supply, at the Contractor's expense.

• Door hangers are required to be placed at the residents at least 7 days before beginning of work.

• Contractors are responsible for submitting the Plan Holder Registration Form.

Completed forms can be sent via email to bid@pbcwater.com. This registration form will allow County to build/maintain a database of interested bidders. This database will be used by County to notify bidders of project information updates.

QUESTIONS/COMMENTS:

• SBE goals do not apply for this project. Instead, goals are 22.4% MBE and 6.9%

WBE in accordance with the Section Requirements for Federally Funded Projects.

• Contractors/subcontractors to comply with requirements with Davis Bacon and shall utilize Labor Compliance Reporting System for payroll reports.

• Land Development permit to be obtained.