WS_Warning_Cards.pdf

This is a procurement specification document for the State of Maine, Division of Purchases, soliciting bids for Humanscale ergonomic products and accessories on a blanket-pricing basis. The scope of work encompasses keyboard systems (including 4G and 2G mechanisms in multiple platform sizes with gel or foam palm rests), monitor arms (available in single and dual configurations with graphite, silver, and polished aluminum finishes), mouse pads, and corner sleeves sourced from Humanscale's "Ergo Tools" and "Monitor Arm" price guides. Bids were due electronically on August 19, 2008, with contract commencement scheduled for September 1, 2008. The contract term is one year with two possible one-year renewal options. Awards will be made on an "all or none" basis to the lowest responsible bidder offering best value, with consideration given to price, warranty, delivery timeframes, and quality.

Bidders were required to submit pricing as percentage discounts off established Humanscale baseline price guides rather than fixed unit costs, with delivery timeframes and inventory status noted in their submissions. The estimated yearly contract value is approximately $90,000, reflecting actual quantities ordered by state agencies. Prices must remain firm throughout the contract period and include delivery and installation; price increases are permitted only when supported by revised manufacturer price lists or notices documenting industry changes and approved by the State, while price reductions may occur at any time. A local-vendor preference applies, with awards to in-state bidders or those offering commodities produced or manufactured in Maine in case of tie bids. Bidders must indicate whether they will extend contract pricing to political subdivisions and Maine school districts. The State accepts the Procurement Card with no surcharges allowed and reserves the right to seek additional discounts or contract separately for large purchases. Kathy Paquette is designated as the primary contact for this solicitation.