WRRC Exhibit B-Perf Req.docx

Washington Red Raspberries

EXHIBIT B – PERFORMANCE REQUIREMENTS

Professional Services – Executive Director

Type/print full legal name of bidder company

OBJECTIVES AND SCOPE OF WORK of the Executive Director include (but are not limited to):

A. FINANCIAL & OPERATIONAL MANAGEMENT

1) Effectively manage all aspects of the Commission’s business, including marketing, assessment collection, and maintenance of financial and operational records, preparing for and conducting WRRC meetings, monitoring the performance of contractors and vendors, proper dispersal of WRRC funds and effectively facilitating the work of any established committees such as those formed to evaluate research proposals and marketing work. Provide input and support in industry and grower events as directed by the Board.

a. Conduct Board meetings (typically four per year) of the WRRC ensuring that all announcements and accompanying documents are distributed in accordance with the Open Public Meetings Act (chapter 42.30 RCW). These include the agenda, minutes from the previous meeting, the financial report and all accompanying documentation and any other materials necessary to conduct the meeting.

b. Establish and maintain necessary committees as instructed by the Board. Ensure that relevant issues are brought to committees in a timely fashion and that Board members are periodically updated on the progress of committees.

c. Maintain a current list of Washington State red raspberry growers and all handlers inside and outside of Washington that are required to pay annual assessments. Collect assessments and accompanying reports from growers and handlers. Aggressively pursue delinquent assessments up to and including legal action.

d. Be the primary spokesperson for the commission and maintain up-to-date information about the industry, market trends, and growing conditions.

e. Represent the WRRC on national and regional red raspberry-related associations as approved by the board and report activities to the board when applicable.

f. Monitor the performance of all contractors and vendors under all contracts entered into on behalf of the WRRC.

g. Provide input and support in industry and grower events (e.g., Washington Small Fruit Conference) as directed by the board.

h. Oversee the proper dispersal of WRRC funds pursuant to its legal obligations.

i. Provide management and oversight for WRRC website.

j. Establish and maintain Commission headquarters.

k. Work with Board to establish operating policies and procedures.

l. Maintain all WRRC records.

1)

2) Ensure compliance with applicable state and federal policies.

a. Stay current on all state and federal regulations that affect the funding, and/or operations of the WRRC and its programs, to include applicable codes, laws, rules, Governor Executive Orders, and requirements of the Department of Enterprise Services. Apprise Board of relevant requirements or issues that arise.

b. With regard to federal grants, comply with all federal laws and regulations (including the Code of Federal Regulations (CFR)) regarding applications for, accounting of, recordkeeping of, and required reporting related to the use of federal grants.

c. Collaborate with relevant state agencies in providing Commission oversight, including but not limited to the Washington State Department of Agriculture, Department of Enterprise Services, and the Office of the Attorney General.

d. Serve as the Commission’s Public Records Officer (RCW 42.56.580) and Records Officer (RCW 40.14.040).

3) Provide financial management/oversight, budgeting, and information/records management, using tight fiscal controls. Provide regular financial updates to the Board.

a. Maintain tight fiscal control of the operating budget and all collected assessments. Fully cooperate with the Washington State auditors during periodically required audits. Designate accounting firm to conduct periodic third-party financial reviews.

b. Provide management and oversight of WRRC promotional contracts and grants including monitoring contracts and proper reporting.

c. Work with the Board to establish, provide oversight for and management of an annual budget and accurate financial records.

4) Stay current on business trends. Provide support for and participate in human resources and interpersonal development training with Contractor’s staff.

B. RESEARCH

1) Manage and oversee WRRC-funded research projects, including monitoring contracts and reporting to relevant committees and the Board.

C. PROMOTION AND MARKETING

1) Manage and oversee WRRC-funded promotion and marketing projects, including monitoring contracts and reporting to relevant committees and the Board.

2) Provide collective training, outreach and assistance to Washington red raspberry growers to help them successfully grow and increase production.

3) Assist as appropriate the contractors for the Promotion Program to include advancing programs that benefit the local raspberry industry. Update the board on progress and status. Update the state marketing order (Chapter 16-561 WAC) as appropriate.

a. Advise the commission and carry out programs designed to enhance the reputation and image of Washington State’s red raspberries.

b. Increase the sale and use of Washington State’s red raspberries in local, domestic, and foreign markets.

c. Increase consumer knowledge regarding the health-giving qualities and dietetic value of Washington State’s red raspberries and products based upon research findings.

D. PROCURE AND MANAGE GRANTS

1) Seek out grants and opportunities relevant to the WRRC and the red raspberry industry, especially relating to promotional opportunities, agronomic issues and food safety.

2) Oversee contracts and vendors, monitor grant progress including vendor reports. Provide required reports to grantors and Board in a timely manner.

Instructions:

Bidders submitting a proposal must complete and submit an Exhibit B for evaluation purposes.

Performance Requirements: Bidder must respond to each requirement as noted in the instructions below.

1. Review all requirements, priorities and provided definitions:

· Mandatory Pass/Fail (M): Minimum requirement; Bidder that does not meet this requirement will not be considered any further.

· Mandatory Scored (MS): Critical requirement; evaluators will score based on the degree to which Bidder's response meets the requirement.

1. Using the Bidder Meets Requirement column, Bidder must select either a "Yes" or "No" to indicate the Bidder's ability to meet the requirement. Any entry that is not either a "Yes" or "No," may be deemed non-responsive and will not be considered any further.

1. Bidder must respond in the Written Response column for every requirement that indicates a "Written Response Required”. Written responses must not reference any material present elsewhere. The written response shall be considered complete and stand on its own merits or may be deemed non-responsive.

Stated Business Need

Written Response: Enter your degree and major or comparable education/experience.

100 points

☐ No Degree:

Major/minor:

Or Comparable education/experience:

☐ No

Written Response: Describe the process you will use to accomplish the requirements of section D.(1) include examples.

Written Response Required

Written Response: Describe your recent work experience that demonstrates your ability to perform the job functions as defined herein. Include years of service performing similar types of services listing the organization and dates of services.

100 points

Written Response Required.

Written Response: Describe your approach as to how you will achieve this requirement.

Written Response Required.

Return this exhibit to Procurement Coordinator at:

Kristofor.Gray@agr.wa.gov COMPETITIVE SOLICITATION NO. K5897 – RED RASPBERRY COMMISSION PROFESSIONAL SERVICES – EXECUTIVE DIRECTOR – EXHIBIT B – PERFORMANCE REQUIREMENTS PAGE 6 image1.jpeg image2.jpeg