Written Inquiries and Answers.pdf
PDF 132 KB Posted
- Solicitation number
- DQ1 CAAA 2027000164 2
- Issued by
- Garfield County, Colorado
About this file
Summary: Written Inquiries and Answers for Documented Quote - Cameras & Switches for DCC & RCC
This document contains written inquiries and corresponding answers related to a Colorado state and local contract opportunity for cameras and switches for the DCC (Dispatch Communications Center) and RCC (Regional Communications Center). The file serves as a Q&A resource addressing clarifications and specifications requested by prospective bidders regarding the equipment procurement. The inquiries and answers provide essential guidance on technical requirements, product specifications, delivery expectations, and other contractual details necessary for bidders to prepare accurate and compliant proposals. The document facilitates transparency in the bidding process by ensuring all interested vendors have access to the same clarifications and modifications to the original solicitation documents.
The written inquiries and answers likely address critical details concerning equipment compatibility, installation requirements, warranty and support terms, pricing structures, and any modifications to the original scope of work. This supplemental documentation ensures bidders have comprehensive information regarding the specification of cameras and switches needed for both the DCC and RCC facilities, reducing ambiguity and promoting fair competition among qualified vendors. The Q&A format allows the procuring agency to respond to vendor concerns while maintaining consistency across all bidders' understanding of the project requirements and contractual obligations.
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DQ 2027000164 Cameras, Switches, & Accessories – DCC & RCC
Written Inquiries and Answers
1. Will CDOC consider a fixed percentage discount from the manufacturer’s then-current MSRP for the contract term instead of the 2.5% annual escalation cap?
Answer: Yes, we will accept the discount over the annual escalation cap.
2. May additional products not listed on Exhibit D be purchased using the awarded percentage discount from then-current manufacturer MSRP?
Answer: No, additional products will not be ordered off this solicitations award.
3. If a listed product is discontinued or replaced, may the successor product be offered at the awarded discount from then-current MSRP?
Answer: We would have to have verify the replacement would work with our systems, but we would accept the discount.
4. For future orders to other CDOC facilities, may freight be priced based on the applicable delivery location?
Answer: No, freight charges will not be acceptable, the cost of freight will need to be incorporated into the cost of the items.
5. Please confirm whether an Exhibit G is required, as the solicitation package appears to include Exhibits A through F only.
Answer: Exhibit G is not required.
6. Please confirm whether the accessibility requirements apply to the commercial camera, NVR, switch, and related hardware being purchased.
Answer: The accessibility requirements addressed in the Documented Quote pertain to documents created by this solicitation.
7. Regarding Attachment 2 – Insurance Information, please confirm whether the insurance requirements apply to vendors providing equipment only, with no installation, technical services, or access to confidential information. The Scope of Work indicates that CDOC staff will be responsible for installation. Our company would only supply and deliver the equipment. In this case, would the State require the insurance coverages listed in Attachment 2, or would the goods-only insurance exception under Section 21 of the Purchase Order Terms apply?
Answer: The goods-only insurance would apply if your company will be coming onto CDOC property to deliver the items requested.
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