Workflow RFP Addendum (002).pdf
PDF 76 KB Posted
- Attached to
- GISD Workflow Solution RFP Rebid
- Solicitation number
- RFP GIS 260000001292 2
- Issued by
- Genesee County, Michigan
About this file
This is a Workflow RFP Addendum and Pre-Bid Meeting Attendee List for Garland Independent School District (GISD) documenting a pre-bid meeting held on March 11, 2026. GISD is seeking a workflow management solution to support approximately 2,946 users, comprising 997 GISD staff, 661 contracted staff, and 1,288 students. The RFP represents a re-bid, with vendors including Toshiba, Informed K12, SoftDocs, Dewpoint Mosaic, Method Automation, Caspio, Global Solutions Group, and Digital Technology Innovations. All sealed bids must be physically delivered to GISD no later than March 25, 2026, at noon EST. The contract award is anticipated at the May Board Meeting. The district intends to utilize workflows for forms such as field trip forms and device checkouts with electronic signature capabilities, with the goal of enabling departments and teachers to create their own workflows rather than limiting creation to the approximately 60 technology staff members.
Pricing should be submitted for one, three, and five-year contract terms, with all associated costs clearly itemized. The district requests pricing for both cloud-hosted and self-hosted solutions. While integration with the district's current Docuware system is preferred but not required, GISD has no intention to replace Docuware and remains under contract with that vendor. Integration with Microsoft Teams is identified as a desirable additional feature, as GISD utilizes Microsoft Azure infrastructure. The district is not currently saving forms into another application beyond Docuware. Responsive design for forms is considered a nice-to-have feature but is not a requirement. This is a re-procurement, as GISD has previously evaluated demos from Docuware, Informed K12, SoftDocs, and Odyssey Digital.
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Text version
RFP Pre-Bid Meeting 3/11/2026
Attendees:
Kevin Kickbusch (GISD), Scott Hartman (GISD), Anthony Delling (GISD), Rosemary Kautz (Toshiba), Stephanie Morris (Informed K12), Katie Oliver (SoftDocs), Michelle Kuropatwa (Method Automation), Ken Kingery (Dewpoint Mosaic), Chris Moretti (Method Automation), Anthony Young-Wiseman (Informed K12), Nish Dani (Global Solutions Group), Yevheniia Vitriak (Caspio), Joe Old (Dewpoint), Abhinav Awasthi (Digital Technology Innovations)
Questions & Answers
• Stephanie, Informed K12 – Is the difference only in pricing? Yes, we added GISD staff, Contracted staff and Student count numbers. Please respond with however your pricing is structured.
• If your previous response fits into what we are requesting now, you only need to resubmit.
• Paul – Pricing should be for 5-year contract? We are requesting pricing for 1, 3 and 5 years. Add in any costs that are needed must be shown.
• Can examples be provided? Yes, they are posted online in Attachment B Part II
• A field trip form is another perfect example, which would have an electronic signature. For students, it would be something similar, maybe a device checkout.
• Do all forms need to be responsive? That would be a great feature to have but not a requirement.
• Are you looking for cloud or self-hosted? We would like to see pricing for both.
• Are you currently saving these into another application? Yes, Docuware
• Does the solution have to have an integration with Docuware? Not required but preferred.
• Any nice to have integrations, such as Teams or Slack? GISD does use Teams which would be an an additional feature.
• We do have Microsoft Azure
• Is the intention a potential to replace Docuware? No, we do not have intentions to replace Docuware. We are under contract with Docuware.
• Looking at a possible 2946 users which include 997 GISD staff, 661 contracted Staff and 1288 students
• How many staff members in Technology Department? Around 60
• Will Technology staff be building workflows? We are hoping that departments, even teachers, could create their own workflows. We want to spread it throughout the District.
• Have you already viewed any demos? Yes, this is a re-bid therefore we have seen demos from Docuware, Informed K12, SoftDocs & Odyssey Digital
• When will the bid be awarded? Hoping for the May Board Meeting
• All bids must be delivered, and sealed, physically to GISD no later than March 25th at Noon EST.
| RFP Pre-Bid Meeting 3/11/2026 |
| Attendees: |
| Questions & Answers |
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