COMMONWEALTH OF MASSACHUSETTS

OPERATIONAL SERVICES DIVISION

Request for Response (RFR)

Document Title: Hazardous/Universal, Medical, and Electronic Waste Disposal and Emergency Response

Agency Document Number: WMR001

COMMBUYS Bid#: BD-25-1080-OSD03-OSD03-112980 COMMBUYS Bid#: BD-26-1080-OSD03-OSD03-118913

Initial Release: March 18, 2025 Reopen: September 10, 2025

Please Note: This is a single document associated with a complete Bid (also referred to as Solicitation) that can be found on www.COMMBUYS.com. Bidders are responsible for reviewing and complying with all Bid requirements. Bidders may contact the OSD Help Desk at OSDHelpdesk@mass.gov or at 1-888-MA-STATE for technical assistance with COMMBUYS. The Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern time, as applicable, except on federal and state holidays.

Bidders with disabilities or hardships that seek reasonable accommodation, which may include the receipt of RFR information in an alternative format, must communicate such requests in writing to the contact person. Requests for accommodation will be addressed on a case-by-case basis. A Bidder requesting accommodation must submit a written statement which describes the Bidder’s disability and the requested accommodation to the contact person for the RFR. The SST reserves the right to reject unreasonable requests.

Revision History

Updated Sections:

1.1 Summary Description of Procurement

1.3 Estimated Procurement Calendar

1.3.3 Bidders Conference

1.4.4 Estimated Number of Awards

11.3 General Definitions

(Updated language in Blue Font Color)

1.3 Estimated Procurement Calendar

REQUEST FOR RESPONSE WMR001 - Hazardous/Universal, Medical, and Electronic Waste Disposal and Emergency Response

Document Sensitivity Level: High during development; Low once published. Template v 4.1.0

REQUEST FOR RESPONSE WMR001 - Hazardous/Universal, Medical, and Electronic Waste Disposal and Emergency Response

Table of Contents Page iv Document Sensitivity Level: High during development; Low once published.

INTRODUCTION AND BID OVERVIEW

Summary Description of Procurement The Commonwealth of Massachusetts and the WMR001 Strategic Sourcing Team (SST) are reopening Statewide Contract WMR001 to solicit additional Bidders for the acquisition of Hazardous/Universal, Medical, and Electronic Waste Disposal and Emergency Response services. Any new awards resulting from this contract reopening will be added to WMR001, The resulting Contract will serve as the primary Statewide Contract used by Executive Agencies of the Commonwealth for the goods and services covered by the Contract. WMR001 replaced The resulting Contract will replace Statewide Contract # FAC110. The Contract will also be available for use by other Eligible Entities.

The purpose of this procurement is to establish contract(s) with qualified companies that provide waste management services: (1) in accordance with all applicable federal and state regulations; (2) in a manner that will provide the best value in waste management services for State Agencies; and (3) which will minimize the State’s and the Contractor’s liability related to waste transportation, management and disposal.

Bidders may bid in one or more of the categories represented in this RFR:

All nine categories are being reopened to add more vendors.

1.1 Introduction to Climate and Sustainability for Statewide Contracts The Commonwealth of Massachusetts is committed to prioritizing and promoting Environmentally Preferable Products and Services in state contracts with both vendors and buyers, and collaborating with businesses that embrace sustainable practices in their facilities and operations. Climate is a priority of the Commonwealth and awarded vendors will be required to provide additional reporting related to their business practices.

The Operational Services Division (OSD) is mandated through 801 CMR 21.06 (4) (e) and EO515 to promote Climate and Environmentally Preferable Products and Services and sustainable business practices. In support of EO604, EO594, Senate Bill 9: An Act Creating a Next Generation Roadmap for Massachusetts Climate Policy, and the Green Communities Act, and in its capacity as Massachusetts’ procurement agency, OSD plays a pivotal role in advancing climate-responsible purchasing. OSD is committed to partnering with our business community to offer more products and services that meet the goals of the Commonwealth.

To help OSD understand the climate and environmental practices, policies, and initiatives adopted by our Statewide Contractors, Bidders should make note of the enhanced RFR language in Section 5: Climate and Environmental Requirements. This section includes the following subsections:

· Climate and Environmental Practices Form: This form replaces the Environmental Practices Form. The form allows Bidders to communicate existing business practices that foster a sustainable approach to conducting their operations and reduce environment or public health impacts. No Bidder will be awarded a contract without completing this mandatory form. Bidders should review RFR Section 5: Climate and Environmental Practices Form for more information.

· Post-Award Climate and Environmental Vendor Reporting: Awarded vendors will be required to provide OSD with specific climate and environmental data to meet the goals of Executive Order EO604: Establishing the Office of Climate Innovation and Resilience within the Office of the Governor. This includes collaborating with OSD to assist vendors to understand and meet the reporting requirements. Bidders should review RFR Section 5.1.3: Post Award Climate and Environmental Vendor Reporting for more information.

Estimated Procurement Calendar

7/17/2025 - Reopening

9/10/2025 - Reopening

https://us02web.zoom.us/meeting/register/O8P3kqpeSry_HEbyHS9_YA All questions will be managed via the COMMBUYS Q & A functionality.

Recording of WMR001 Bidder Conference March 26, 2025

09/19/2025 – Reopening 09/29/2025 – Reopening Extension

09/29/2025 – Reopening 10/03/2025 – Reopening Extension

Training for Online Submission – Contractors that have not previously submitted electronic quotes via COMMBUYS are strongly encouraged to attend training.

Dates and Times Available:

Wednesday, March 19, 2025, 1:00PM-2:00PM EDT Thursday, April 3, 2025, 10:00 AM – 11:00 AM EDT

Thursday, September 25, 2025, 1:00PM-2:00PM EDT

Wednesday, October 8, 2025, 10:00AM-11:00AM EDT

Tuesday, October 21, 2025, 1:00PM-2:00PM EDT

Wednesday, November 12, 2025, 1:00PM-2:00PM EDT

Tuesday, November 25, 2025, 10:00AM-11:00AM EDT

Thursday, December 11, 2025, 1:00PM-2:00PM EDT

How to Locate and Response to Bids in COMMBUYS

Online Webinar:

This interactive webcast provides instructions on several activities: Locating and responding to bids; Using the bid Q&A feature; Creating a quote response; Revising a Quote response. Access the webcast here.

10/06/2025 – Reopening

4/23/2025 at 2:00 PM 11/05/2025 at 2:00 PM - Reopening Bid Submission Deadline

12/05/2025 - Reopening

12/15/2025 – Reopening

Note: See Appendix 2, "Instructions for Vendors Responding to Bids Electronically through COMMBUYS” for instructions on how to register for live webinar and additional trainings that may be helpful to prospective bidders.

Visit https://www.mass.gov/doc/vendor-schedule/download for additional Instructor-Led Training and Webinar dates.

Times are Eastern Time (US), as displayed on the COMMBUYS system clock after logging in. If there is a conflict between the dates in this Procurement Calendar and dates in the Bid’s Header, the dates in the Bid’s Header on COMMBUYS shall prevail. Bidders are responsible for checking the Bid record, including Bid Q & A, on COMMBUYS for Procurement Calendar updates.

Submission of Bid Questions The “Bid Q & A” function in COMMBUYS allows Bidders to ask written questions and receive written answers regarding this Bid. To locate the Bid Q & A, log into COMMBUYS, locate the Bid, acknowledge receipt of the Bid, and scroll down to the bottom of the Bid Header page. The “Bid Q & A” button allows Bidder’s access to the Bid Q & A page.

All questions must be submitted through the Bid Q & A page. Questions must be asked prior to the Deadline stated in the Estimated Procurement Calendar. The Strategic Sourcing Team (SST) reserves the right not to respond to late questions. Bidders are responsible for verifying that their questions are recorded in COMMBUYS and appear on the Bid Q & A page.

Questions submitted to the SST outside of COMMBUYS will not be answered.

Content entered must be suitable for public viewing. Bidders must not include inappropriate content, including but not limited to, information that could be considered personal, security sensitive, inflammatory, incorrect, or collusory. The SST reserves the right to edit or delete any inappropriate content.

All answers are final when posted. Any subsequent revisions to previously provided answers will be dated.

Bid Amendment Deadline Although Bidders may submit quotes any time after the Bid Release Date and prior to the Bid Opening Date, Bidders should ensure that their quotes are based upon the final versions of the RFR and its attachments. Final versions of RFR and its attachments are available after the Bid Amendment Deadline date.

The SST reserves the right to make amendments to the Bid after initial publication. It is each Bidder’s responsibility to check COMMBUYS for any amendments, addenda or modifications to this Bid, and any Bid Q & A records related to this Bid. The SST and the Commonwealth accept no responsibility and will provide no accommodation to Bidders who submit a Quote based on an out-of-date Bid or on information received from a source other than COMMBUYS.

At the SST’s discretion, the Bid Amendment Deadline may be extended. As stated above, it is the responsibility of the bidder to check the Bid record in COMMBUYS for revisions and updates.

Bidders Conference The Bidders Conference is a web or telephone conference conducted by the SST for the purpose of informing prospective Bidders about general Bid information. All questions related to the scope and technical requirements should be submitted using the Bid Q and A module in COMMBUYS.

Attendance is optional. There will be no Bidders Conference held for the reopening. However, you may access a recording of the original Bidders Conference here: WMR001 Bidders Conference. Please refer to the Bidders Conference section of the Header Information for this Bid in COMMBUYS for any updated information, including the location, time, and date of the Bidders’ Conference.

Late Bids will not be Considered Bid responses must be received in full by the bid opening date and time shown on COMMBUYS ("Bid Opening Date/Time", i.e., the Deadline for Quotes/Bid Responses). Proposals received after the deadline will be ineligible for consideration and deemed non-responsive. Each bidder/offeror must submit all required bid response forms electronically through COMMBUYS. When submitting a quote electronically through COMMBUYS, please allow sufficient time to complete any online forms and upload documents. If you are in the middle of uploading your proposal when the deadline is reached, the system will stop the process and you will be unable to submit your Quote. It is recommended that Quotes be submitted as far in advance as possible before the deadline to allow time to obtain assistance from the OSD Help Desk if needed.

Debriefing The SST will conduct debriefings for unsuccessful Bidders, if requested within 14 calendar days of notification that your Quote has not been selected for an award. Debriefing guidelines will be provided in advance prior to the debriefing.

Additional Bid Information Anticipated Contract Duration This contract has a term of five (5) years for the following dates: July 1, 2025 – June 30, 2030. There are no options for renewal.

Performance and Payment Time Frames Exceeding Contract Duration (Extend Beyond) All term leases, rentals, maintenance or other agreements for services entered into during the duration of this Contract and whose performance and payment time frames extend beyond the duration of this Contract shall remain in effect for performance and payment purposes (limited to the time frame and services established per each written agreement), provided that no written agreement shall extend more than one (1) year beyond the final termination date of this Statewide Contract. No new leases, rentals, maintenance, or other agreements for services may be executed after the Contract has expired. Any contractor entering new engagements with Eligible Entities after contract expiration will be subject to remedial measures, which may include but are not limited to mandatory point deduction for future bid submissions and suspension of other contracts with OSD.

Estimated Value of the Contract The estimated value of purchase(s) resulting from this Bid is $32 million. The Commonwealth makes no guarantee that any commodities or services will be purchased from any Contract resulting from this Bid. Any estimates or past procurement volumes referenced in this Bid are included only for the convenience of Bidders and are not to be relied upon as any indication of future purchase levels.

This estimated value was determined by analyzing vendor sales reports, which detail sales to Eligible Entities of the Commonwealth of Massachusetts under the prior contract (FAC110) for the period from FY2021 to FY2024.

Estimated Number of Awards The SST intends to award a minimum of three (3) Bidders in each category. There will be no minimum number of awarded bidders for the reopening. It is at the SST’s discretion to award more or fewer Bidders per Category, if it is in the best interests of the Commonwealth to do so.

Adding Contractors after initial Contract Award OSD and the SST may determine during the life of this contract that additional Contractors are necessary to meet Buyer’s needs and/or to obtain additional products or services. Additional Contractors may first be drawn from qualified Bidders which responded to this Bid but were not awarded contracts and/or the Bid may be reopened to obtain Quotes from additional Bidders. Contract reopening will be offered at the sole discretion of OSD.

Acquisition Method(s):

Outright Purchase

Rental (not to exceed 6 months)

License

Other: [specify other, e.g., Tax Exempt Lease-Purchase (TELP)]

Entities Eligible to Use the Resulting Contract Any Contract(s) resulting from this Bid will be open for use by the following entities:

· Cities, towns, districts, counties, and other political subdivisions

· Executive, Legislative and Judicial Branches, including all Departments and elected offices therein

· Independent public authorities, commissions, and quasi-public agencies

· Local public libraries, public school districts and charter schools

· Public hospitals owned by the Commonwealth

· Public institutions of higher education

· Public purchasing cooperatives

· Non-profit organizations that are doing business with the Commonwealth;

· Other states and territories and their cities, towns, districts, counties, other political subdivisions, and public institutions of higher education with no prior approval by the State Purchasing Agent; and

· Other entities when designated in writing by the State Purchasing Agent.

Each Eligible Entity is responsible for executing its own purchase orders and paying its own invoices for goods and/or services acquired from this Contract. Contractors will be responsible for marketing their goods and/or services to Commonwealth Agencies and other Eligible Entities.

ADDITIONAL INFORMATION ON PROCUREMENT SCOPE

Cross-Contract Product Availability Bulk purchases of sharps, pharmaceutical waste and medical waste containers may be available through this contract in addition to Statewide Contracts HSP44 Medical Commodities and HSP45 Laboratory Supplies & Equipment.

Remediation Consulting Services Remediation consulting services are not within the scope of this contract. Remediation consulting services are available through Statewide Contract PRF77 Professional Environmental and Consulting Services.

Bidder Qualifications Company Experience Business background Bidders are required to submit a brief business profile that outlines their overall operations related to the goods and services offered in this bid. The profile should include detailed information about the Bidder’s experience serving government and/or commercial accounts, specifying the number of years spent working with each account.

Years in the industry Bidders must have been in the business of providing services or products covered in the category for which they are bidding for at least three (3) of the most recent consecutive years prior to the RFR submission deadline (See RFR Section 1.3: Estimated Procurement Calendar).

In the case of companies formed fewer than three (3) years prior to this date via merger, acquisition or some other means, the SST may consider the experience of all companies involved in the merger or acquisition.

Emergency Response Capabilities and Continuity of Operations Plan (COOP) In a declared state of emergency where the safety and wellbeing of Commonwealth citizens are at risk, Contractors may be asked to supply the Commonwealth with the commodities and/or services under the Statewide Contract on a priority basis. The Bidder’s Response should include the following:

Indicate whether there is a written Continuity of Operations Plan (COOP) that describes how the company will continue to do business in case of an emergency.

A list of emergency contact information including name, position/title, phone, email and cell phone.

A description of the areas of Massachusetts that the Bidder could supply in the event of an emergency (e.g., Entire State, Specific City or Region).

This information will not be considered in the evaluation of the Response.

Financial stability including bankruptcy, litigation and contract defaults Bidders must provide a list of any outstanding obligations, such as lawsuits or other claims or charges, against the Bidder related to performance of the services sought under this RFR or any such issues within their company’s operations.

Financial statement for three (3) most recently completed calendar years As required in the Bidder Response Form, Bidder must provide Gross Annual Revenue for calendar years: 2022, 2023, and 2024.

Certificate of Good Standing Bidders must provide a Certificate of Good Standing from the Department of Revenue (DOR). Visit DOR Certificate of Good Standing (DOR) for more information.

For out of state Bidder: if a certificate from DOR is not available, Bidder must provide documentation/ justification to be reviewed by the SST. The SST reserves the right to request additional information/ clarification.

Bankruptcy, litigation, and contract defaults As required in the Bidder Response Form, Bidder must state if there are any pending legal actions including contract defaults, litigation and bankruptcy, and / or any purposeful business name change due to contract defaults, litigation or bankruptcy. The past is defined as the three years prior to the opening of this solicitation.

References and reference information and/or requirements Bidders must provide 3 business references for each category being bid on. A single business reference may provide multiple references for the bidder when services under multiple categories have been performed. Failure to provide references and valid email addresses may result in disqualification. See below for additional information:

· Names and contact information required: Reference (Company) Name, Contact Person, (Business) Address, Email Address, Phone Number, Cell Phone Number, Description and dates(s) of commodities/services provided, category pertinent to reference.

· Recommended: at least one (1) reference be a Commonwealth of MA Agency or Municipality.

· Recommended: at least one (1) reference be reflective of a high-volume order, similar in scope and size to WMR001.

· Under no circumstance may a Bidder use a WMR001 SST member as a reference. Any references submitted with a WMR001 SST member will not be considered.

References will be contacted to confirm the Bidder’s abilities and qualifications as stated in the Bidder’s response. The WMR001 SST may deem the Bidder’s response unresponsive if a reference is not obtainable from a listed reference after reasonable attempts.

Debarment Check A bid from a debarred or suspended contractor shall be rejected, as authorized by 801 CMR 21.06(10).

COMMODITY, SERVICE, ENVIRONMENTAL, AND COST SPECIFICATIONS

Commodity Specifications The below sections include specifications for each of the nine (9) categories.

Category 1: Hazardous Waste Collection and Disposal Services in this category include, but are not limited to, automotive wastes, various chemical wastes, and asbestos containing wastes. Among the covered services are waste collection and transportation; recycling, management and disposal; waste sampling, analysis and profiling; waste management related labor; and waste management related training to Eligible Entities

1.1.1.1 Additional Bidder Qualifications

In addition to the qualifications and specifications for all categories provided in RFR Section 3 Bidder Qualifications, Bidders in Category 1 must comply with the following provisions:

1.1.1.1.1 Additional Insurance Requirements

All Bidders and their intended subcontractors must maintain third-party liability insurance. All Bidders and their intended subcontractors involved in transporting hazardous waste must, at a minimum, maintain liability insurance required by the U.S. DOT (MCS-90). All Receiving and Destination Facilities must have at least the amounts of insurance required under federal regulations 40 CFR 264 or 265 subpart G or H.

1.1.1.1.2 Emergency Response Plans

All Contractors must maintain emergency response plans at all Receiving and Destination Facilities if required by federal, state or local laws.

1.1.1.1.3 Closure Plan

All Resource Conservation and Recovery Act (RCRA) Receiving and Destination Facilities must have a closure plan with performance bond, surety bond or other financial assurance mechanisms (FAM) as required under 40 CFR 264 or 265 subpart G and H to provide funds for closure of the facility, post-closure and corrective action in the event that the owner/operator is unable or unwilling to do so.

1.1.1.1.4 Permits

The Bidder, Receiving Facilities and all applicable subcontractors must possess all federal, state and local permits and licenses necessary to provide the services offered in response to this RFR. Bidders must use the Facility Information File to submit this information.

The documentation should include the dates and activities for which the permits are valid, along with the permit numbers. These numbers can be used for any inquiries regarding the permits. Actual copies of the permits are not required for submission.

1.1.1.1.5 Measures for Non-RCRA Facilities

It is desirable that all Receiving and Destination Facilities not subject to RCRA regulations (e.g. recycling facilities) possess sufficient emergency response plans, financial assurance mechanisms for closure plans and/or insurance against sudden and non-sudden releases of hazardous materials. Bidders can submit a single document with a description of how such facilities meet any or all of the above provisions. The SST reserves the right to request additional documentation. The SST will determine whether submissions are sufficient to meet the needs of the Commonwealth. The SST will be the final decision-making body for making this determination.

1.1.1.1.6 Regulatory Compliance History

All Bidders and any Receiving and Destination Facilities they utilize must possess an acceptable history of regulatory compliance as determined by the SST. In their responses, all Bidders must disclose any past violation of any environmental law or regulation that occurred (i) as a result of an act or omission of the Bidder in the previous 5 years and/or (ii) at any Receiving and Destination Facility in the previous 5 years. The list must include past as well as current/open violations. The SST will be the final decision-making body for making this determination.

1.1.1.2 Service Specifications

The below sections include service specifications for Category 1.

1.1.1.2.1 Waste Materials Covered

At a minimum, contractors must collect, manage, divert to reuse or recycle as applicable or properly dispose of all material categories listed below:

· automotive wastes and related materials

· flammable liquids

· halogenated and non-halogenated organic solvents

· paint and paint products, latex and oil based

· acid, alkaline and aqueous solutions with heavy metals

· lab pack pesticides/herbicides, and lab pack other chemicals

· aerosol cans

· liquid oxidizers and solid bulk oxidizers

· liquid mercury and mercury saturated articles

· refrigerants

· fire suppression chemicals

· asbestos contaminated articles

· vinyl asbestos tile or other conditionally exempt asbestos containing materials

· soil contaminated with petroleum hydrocarbons, less than 100 CY

· soil contaminated with solvents, less than 10 CY

· soil contaminated below RCRA TCLP levels of heavy metals other than mercury, less than 10 CY

· other debris or animals contaminated with chemicals (e.g. lab specimens)

· unknown compressed gases

· hazardous sludges (floor drains, oil/water separators, oil tank bottoms)

· grease trap waste

· PCB contaminated materials >50 ppm It is desirable that Bidders offer collection and disposal services for radioactive materials identified in the Category 1 Price & Qualifications Sheet, as well as additional materials not listed above such as friable asbestos upon request from an Eligible Entity. Bidders should use the Disposal Fees section of the Price & Qualifications Sheet for Category 1 to identify such additional materials (space for such additional information is provided at the end of each subsection, e.g. “Automotive Materials,” Paint & Paint Products,” etc.). Upon request from an Eligible Entity for the collection of a specific material, Contractors must inform the Eligible Entity whether or not the identified materials will be collected. Pricing for all such requests must be negotiated between the Eligible Entity and the Contractor. Contractors must agree to provide estimates for such collection services prior to providing service.

1.1.1.2.2 Recycling and disposal services

The Contractor shall provide for the ultimate disposition of wastes at approved Receiving Facilities through recycling, reclamation, treatment, fuel blending, incineration or land disposal in accordance with all applicable local, state and federal rules and regulations. It is desirable that waste materials be managed by the Receiving Facilities according to the following waste management hierarchy:

(1) Recycled

(2) Reclaimed

Bidders are strongly encouraged to establish partnerships and sub-contracting relationships with qualified properly licensed vendors who can offer services higher on the waste hierarchy all while ensuring competitive prices.

Bidders must use Category 1 “Disposal Fees” section, on the Price & Qualification Sheet, to designate the waste management method which will be used for each waste material identified. Contractors may not change their waste management hierarchy without prior approval of the SST.

The Contractor shall ensure that Receiving Facilities:

· Recycle or reclaim all applicable waste materials.

· Neutralize or treat all applicable waste materials.

· Dispose of remaining waste materials.

· Send appropriate copies of all manifests back to the Generating Facility within regulatory time limit.

· Send certificate of recycling for all recycled materials to the Generating Facility within 180 days of receipt by the Destination Facility as noted on the manifest or shipping paper.

· Send certificate of destruction for all non-recyclable material to the Generating Facility within 180 days of receipt by the Destination Facility as noted on the manifest or shipping paper.

1.1.1.2.3 Collection and Transport

The Contractor must ensure that all waste materials are appropriately sorted, packed, collected from Generating Facilities and transported to approved recycling, treatment or disposal facilities in accordance with all applicable regulations. The Contractor must schedule a pick-up within five (5) business days of contact from an Eligible Entity. The Contractor must provide the following services:

· Name the sponsoring Eligible Entity as additionally insured.

· Notify the Eligible Entity at least 48 hours prior to pick-up to confirm scheduled pick-up time or request a change.

· Prepare all required shipping papers for the transport of items under the contract.

· Pick-up waste from Generating Facility within 15 business days from initial request, unless otherwise requested in writing by the Eligible Entity.

· Notify Generating Facility if actual response time will exceed expected response time.

· Classify, package or repackage waste, as necessary, in DOT approved shipping containers.

· Divert non-contaminated recyclables to designated recycling containers.

· Divert solid waste to designated solid waste containers. It is desirable that Bidders offer a disposal service for such diverted solid waste. It is also desirable that Bidders offer liners for the Eligible Entity’s solid waste containers. If such services are offered, Bidders must use the Category 1 Hazardous Waste Collection and Disposal tab on the Price & Qualification Form, under section 1 Disposal Fees, “Additional Disposal Pricing Information”.

· Provide appropriate labels to meet shipping requirements.

· Load containers onto truck with contractor-provided equipment and labor.

· Transport waste to designated Receiving and Destination Facility(ies).

· Maintain 24-hour phone service at all times that hazardous materials are in transit.

· Submit itemized invoices directly to the Eligible Entity within 30 days of pickup, including waste management unit charges, numbers of units, transportation charges and labor charges and dates services were provided.

· Submit manifest directly to the Eligible Entity within 30 days of pickup, either hard or soft (digital) copy.

It is desirable that Bidders offer prompter response times than those required above. Bidders should use Bidder Response Form to indicate whether faster collection services are available and identify the process for requesting such services and any associated costs.

It will be the responsibility of the Contractor to determine whether or not any waste oil collected under this contract has been contaminated prior to collection. Contractor(s) may elect to collect oil separately if contamination is suspected. Under no circumstances will an Eligible Entity be responsible for paying for the disposal of contaminated oil if such oil has been bulked or otherwise mixed with other oil.

1.1.1.2.4 Identification of Unknowns and Management of Abandoned Waste The Contractor must provide for profiling, identification and the safe collection and disposal of abandoned hazardous waste/material and other unknown waste/material at the request of the Eligible Entity. Bidders and/or Sub-Contractors must have the capability to:

· Respond within five (5) business days to calls for management of abandoned waste;

· Wear appropriate PPE in accordance with OSHA 1910.120;

· Perform field chemical screen for unknown waste/material;

· Provide analytical services, as applicable, to characterize waste, if field screens are not sufficient;

· Provide on-site sample collection services with any necessary equipment and supplies, including chain-of-custody form;

· Repack or overpack the container in which it is found;

· Move waste/material to a safe location for the time required for lab analysis;

· Manifest and provide for safe disposal of the waste according to contract prices.

Awarded vendors must provide upon request a description of available field screening and in-house laboratory services for any contract laboratories used to perform analysis.

1.1.1.2.5 Storage Containers

Contractors must offer for sale or at no cost all storage containers necessary to properly handle hazardous materials, including, but not limited to:

· 5-gal pails

· 30-gallon drums

· 55-gallon drums

· 85-gallon drums

· Cubic-yard boxes

· 80-gallon overpack containers It is highly desirable that all containers contain post-consumer recycled content. Contractors must offer hazardous waste storage labels at no cost to Eligible Entities who purchase storage containers from the Contractor.

Bidders must use Category 1 “Container Pricing” section, on the Price & Qualification Sheet, to identify the cost of the above containers and other available containers and/or materials.

1.1.1.2.6 High Hazard Waste Management

It is desirable that Bidders offer High Hazard Waste Management services (such as for explosive materials). If such services are offered, bidders must provide information on such services in the Category 1 “Labor Rates” section, on the Price & Qualification Sheet.

1.1.1.2.7 Training and Technical Assistance

Bidders must offer basic training and education to users of the contract within this category. Awarded contractors must offer basic education to users on processes and procedures for appropriate storage, handling or packaging of hazardous materials. Bidders must submit a description of training services offered and the costs, if any, associated with them. It is desirable that Bidders offer basic training at no cost.

In addition to basic training needs, Eligible Entities may be in need of other, more in-depth training to help reduce the threat hazardous waste poses to staff, the public and the environment. It is desirable that Bidders offer a variety of training programs relating to the services being proposed, including, but not limited to, those which address some or all of the following in a training seminar format:

· Physical Set Up/Handling standard operational procedures (SOP's)

· Tracking and Documentation

· Awareness of Hazards

· Other training which can be done in no more than ½ day formats

To receive evaluation points for additional training, Bidders must identify and describe the type of training available, whether or not it is on site, limits on attendance and any costs associated with such training. Bidders may be evaluated based on the comprehensiveness of training and provision of best value to the Commonwealth.

1.1.1.2.8 Spill Response

The Contractor is solely responsible for any and all spills or leaks that arise out of their contract obligations, and which occur as a result of or are contributed to by the actions of its agents, employees or subcontractors. The Contractor shall be responsible for clean-up of said spills in accordance with applicable federal, state and local laws and regulations, which may include Licensed Site Professional (LCP) services. The contractor shall clean up and dispose of spill debris at no additional cost to the Commonwealth or the generating facilities.

Category 2: Household Hazardous Waste (HHW) Collection Events Services in this category include, but are not limited to all labor, setup, materials, handling, transportation, and disposal services required to organize and execute such events at municipalities and various locations across the Commonwealth. This category emphasizes a commitment to sustainability and includes the provision of suitable waste stream options, such as recycling and reclamation.

1.1.1.3 Additional Bidder Qualifications

In addition to the qualifications and specifications for all categories provided in RFR Section 3 Bidder Qualifications, Bidders in Category 2 must comply with the following provisions:

1.1.1.3.1 Additional Insurance Requirements

All Bidders and their intended Subcontractors must maintain third-party liability insurance. All Bidders and their intended Subcontractors involved in transporting hazardous waste must, at a minimum, maintain liability insurance required by the U.S. DOT (MCS-90). All Receiving and Destination Facilities must have at least the amounts of insurance required under federal regulations 40 CFR 264 or 265 subpart G or H.

1.1.1.3.2 Emergency Response Plans

All Contractors must maintain emergency response plans at all Receiving and Destination Facilities, if required by federal, state or local laws.

1.1.1.3.3 Closure Plan

All RCRA Receiving and Destination Facilities must have a closure plan with performance bond, surety bond or other financial assurance mechanisms (FAM) as required under 40 CFR 264 or 265 subpart G and H to provide funds for closure of the facility, post-closure and corrective action in the event that the owner/operator is unable or unwilling to do so.

1.1.1.3.4 Permits

The Bidder, Receiving Facilities and all applicable subcontractors must possess all federal, state and local permits and licenses necessary to provide the services offered in response to this RFR. Bidders must use the Facility Information File to submit this information.

Documentation must include the dates and activities for which permits are valid, permit numbers, and the names and contact information of specific individuals at each regulatory agency (other than the Massachusetts Department of Environmental Protection) that may be contacted to discuss the permits. Actual copies of permits are NOT required to be submitted.

1.1.1.3.5 Measures for Non-RCRA Facilities

It is desirable that all Receiving and Destination Facilities not subject to RCRA regulations (e.g. recycling facilities) possess sufficient emergency response plans, financial assurance mechanisms for closure plans and/or insurance against sudden and non-sudden releases of hazardous materials. Bidders may submit a single document with a description of how such facilities meet any or all of the above provisions. The SST reserves the right to request additional documentation. The SST will determine whether submissions are sufficient to meet the needs of the Commonwealth. The SST will be the final decision-making body for making this determination.

1.1.1.3.6 Regulatory Compliance History

All Bidders and any Receiving and Destination Facilities they utilize must possess an acceptable history of regulatory compliance as determined by the SST. In their responses, all Bidders must disclose any past violation of any environmental law or regulation that occurred (i) as a result of an act or omission of the Bidder in the previous 5 years and/or (ii) at any Receiving and Destination Facility in the previous 5 years. The list must include past as well as current/open violations. The SST will be the final decision-making body for making this determination of what is acceptable.

1.1.1.4 Service Specifications

The below sections include service specifications for Category 2.

1.1.1.4.1 Services and Materials Covered

Contractors must provide hazardous waste collection event services in accordance with 310 CMR 30.390, Provision for Accumulation of Household Hazardous Waste.

Prior to each event, the Contractor must:

· Respond to requests for securing collection dates within three (3) business days.

· Provide to the Eligible Entity, upon request, a method for estimating participation at one-day event, based on the Eligible Entity’s service area and population and previous experience with event collections;

· Establish agreement with the Eligible Entity to reserve date and required number of trained staff;

· Confirm with the Eligible Entity that the Department of Environmental Protection has been notified at least one month in advance of the event of the scheduled collection date (form: MassDEP Notification for Household Hazardous Waste Event Form).

· Provide to the Eligible Entity an Operations Plan at least 14 days prior to the event that covers the following issues:

· Site preparation including, laying impervious ground cover, covering drains and posting No Smoking signs

· Schedule

· Waste packing protocol

· Testing of unknowns

· Handling of unacceptable wastes

· Equipment list

· Record keeping and reporting

· Site cleanup to be completed within 24 hours following the conclusion of the event

· Emergency and safety procedures

· Name the sponsoring Eligible Entity as additionally insured; and,

· At least one week before the event, meet or consult with the sponsoring Eligible Entity to review the Operations Plan, including site layout, responsibilities and procedures.

It is assumed that the Eligible Entity will provide a map of the site to the Contractor upon establishing the agreement to reserve the event date as well as staff or volunteers to direct traffic and check identification at the event. Other specific functions can be negotiated on a case by case basis.

At the event, the Contractor must:

· Provide 40-hour OSHA trained site supervisor and number of staff specified in agreement, all of whom are 24-hour OSHA trained

· Prepare the site as indicated in the Operations Plan

· Provide all equipment and supplies necessary for carrying out the event collection

· Bring spill response materials, including a mercury spill kit to all collection events

· Review with all staff and volunteers the emergency and evacuation procedure

· Accept all wastes described as acceptable in Appendix 3, Hazardous Waste Event Product Acceptance List. In addition to the types of waste listed as unacceptable in Appendix 3, Eligible Entities may choose not to accept certain other types of waste depending on their household hazardous waste programs and other factors.

· Accept generator status for waste collected, using Contractor’s EPA ID#

· Perform collection event duties, including off-loading cars, classifying, bulking and packing waste for transport, labeling shipping containers, preparing manifests and other shipping papers

· Identify and categorize unknown waste materials

· Accept waste from pre-registered VSQGs on a user-pay basis

· Consolidate waste to the maximum safe and legal extent possible

· Divert empty recyclable containers to the Eligible Entity’s recycling containers

· Divert solid waste to designated solid waste containers. It is desirable that Bidders offer a disposal service for such diverted solid waste. It is required that Bidders offer liners for the Eligible Entity’s solid waste containers.