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WINSLOW TOWNSHIP BOARD OF EDUCATION

Fire Hydrant System and Installation

Quote Number Q2027-05

Quotation Due Date:

Friday, September 18, 2026 at 12:30 p.m.

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ETHICS IN PURCHASING

Statement to Vendors

School District Responsibility

Recommendation of Purchases

It is the desire of the Board of Education to have all Board employees and officials practice exemplary ethical behavior in the procurement of goods, materials, supplies, and services.

School district officials and employees who recommend purchases shall not extend any favoritism to any vendor. Each recommended purchase should be based upon quality of the items, service, price, delivery, and other applicable factors in full compliance with N.J.S.A. 18A:18A-1 et.seq.

Solicitation/Receipt of Gifts – Prohibited

School district officials and employees are prohibited from soliciting and receiving funds, gifts, materials, goods, services, favors, and any other items of value from vendors doing business with the Board of Education or anyone proposing to do business with the Board.

Vendor Responsibility

Offer of Gifts, Gratuities -- Prohibited

Any vendor doing business or proposing to do business with the Board of Education shall neither pay, offer to pay, either directly or indirectly, any fee, commission, or compensation, nor offer any gift, gratuity, or other thing of value of any kind to any official or employee of the Board or to any member of the official’s or employee’s immediate family.

Vendor Influence -- Prohibited

No vendor shall cause to influence or attempt to cause to influence, any official or employee of the Board of Education, in any manner which might tend to impair the objectivity or independence of judgment of said official or employee.

Vendor Certification

Vendors or potential vendors will be asked to certify that no official or employee of the Board of Education or immediate family members are directly or indirectly interested in this request or have any interest in any portions of profits thereof. The vendor participating in this request must be an independent vendor and not an official or employee of the Board of Education.

Tyra McCoy-Boyle Business Administrator/Board Secretary

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Business Office 40 Cooper Folly Road

Atco, New Jersey 08004 Fire Hydrant System and Installation

A. PURPOSE

The Winslow Township School District is seeking quotes from qualified respondents to replace and install new fire hydrant to meet current specification: (Kennedy K81-D Guardian (Yellow) 4.5 Bury 4’’ Stortz Connection) or its exact equivalent at the Winslow Township Middle School; 30 Cooper Folly Road, Atco, NJ 08004.

B. SCOPE OF SERVICE

The specifics for the replacement must include, new fire hydrant system, all labor, and materials. will have the vendor must procure all the LED lights, furnish all necessary labor, materials, and supervision to retrofit the existing LED lights atop parking lot light poles currently without light using existing poles and wiring. At a minimum, a 50’ articulated boom lift will be necessary to reach all lights

• Contactor must only offer, and quote FIRE HYDRANT Systems specifically mentioned above or its exact equivalent.

• Contractor must follow prevailing wage rate requirements where applicable: Prevailing Wage

Rates

• Contractor must include all price included for the successful installing including excavation, private mark outs, plumbing and materials as needed.

• Fire Hydrant system and all associated materials.

• The Fire Hydrant System is located outside the building of the Middle School.

• Winslow Township specification for Fire Hydrant System is attached herein

C. TIMELINE:

Friday, September 4, 2026 Quote Issued Tuesday, September 8, 2026 Non-Mandatory Walk through at 9:00 a.m.

40 Cooper Folly Road, Atco, NJ 08004 Tuesday, September 8, 2026 Question Deadline by 4:00 p.m.

Questions can be e-mailed mccoyty@winslow-schools.com and copy schannema@winslow-schools.com) Wednesday, September 9, 2026 Addendum to be posted at 12:00 p.m.

Friday, September 18, 2026 Quotes are due at 12:30 p.m.

Quotes can be e-mailed to: mccoyty@winslow-schools.com and copy schannema@winslow-schools.com) or delivered to Winslow Township School District Administration Building, 40 Cooper Folly Road, Atco, New Jersey 08004

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To be completed, signed, and returned with Quote Submission

Business Office

40 Cooper Folly Road Atco, New Jersey 08004

Quotation Proposal Form Fire Hydrant Replacement System

Quotation Number Q2027-05 Quotation Due Date September 18, 2026

I/we hereby submit the following price quotation as per the attached specifications:

Fire Hydrant Replacement System Total Cost $ ____________________________

Name of Company _________________

Address _________________________________________P.O. Box _______________________

City, State, Zip Code _______

Federal Tax ID Number __________________________________________________________

Phone Number ( ) _________________________ Extension _____________

Fax No. ( ) ________________________________ E-Mail _____________

Authorized Agent _____________________________ Title ______________

Agent’s Signature _______________________________________ Date _______

All quotations must be received no later than 12:30 p.m. Friday, September 18, 2026

All quotations are to be sent to:

Tyra McCoy-Boyle School Business Administrator/Board Secretary

Winslow Township Board of Education 40 Cooper Folly Road

Atco, New Jersey 08004 Email: mccoyty@winslow-schools.com and copy: schannema@winslow-schools.com

Quotes can be e-mailed, mailed, or hand delivered.

Email to: mccoyty@winslow-schools.com and copy schannema@winslow-schools.com) Delivered to: Winslow Township School District Administration Building, 40 Cooper Folly Road, Atco, New Jersey 08004 Note: Submit one (1) original with two (2) identical copies, for a total of three (3) sets.

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GENERAL CONDITIONS

1. Affirmative Action Requirements

The contractor shall complete and submit an Initial Project Workforce Report, Form AA-201, upon notification of award by the Board of Education. Proper completion and submission of this Report shall constitute evidence of the contractor’s compliance with the regulations. Failure to submit this form may result in termination of the contract. The contractor also agrees to submit a copy of the Monthly Project Workforce Report, Form AA-202, once a month thereafter for the duration of the contract to the Department of Labor Workforce and Development and the Board of Education Public Agency Compliance Officer.

All respondents should familiarize themselves with N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-1.1 et seq.

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAG If awarded a contract, your company/firm will be required to comply with the above requirements.

All relevant questions should be related to:

Department of Treasury Division of Purchase

Contract Compliance and Audit Unit EEO Monitoring Program—PO Box 206

Trenton, New Jersey 08625-0206

All respondents are requested to complete and submit the Affirmative Action Construction Contracts Acknowledgement Form, which is enclosed in the proposal package

2. American Goods (N.J.S.A. 18A:18A-20) The District intends to purchase, wherever available, and practical, goods and materials manufactured in the United States.

3. Americans With Disabilities Act

The contractor must comply with all provisions of Title II of the Americans with Disabilities Act (ADA), P.L 101- 336, in accordance with 42 U.S.C. S121.01 et seq. The Board of Education further recognizes that all specifications for the construction, remodeling, or renovation of any public building shall provide facilities for persons with disabilities. Reference—N.J.S.A. 18A:18A-17.

It is further recommended that proposers are required to read the Americans with Disabilities language form that is included in these specifications. The form shall be signed to show agreement with the provisions of Title II of the Act and the provisions are to be made a part of the contract. The signed form shall be submitted with the bid proposal. The contractor is obligated to comply with the Act and to hold the owner harmless.

4. Anti-Bullying Bill of Rights—Reporting of Harassment, Intimidation and Bullying—Contracted Service The contracted service provider shall comply with all applicable provisions of the New Jersey Anti-Bullying Bill of Rights Act—N.J.S.A. 18A:37-13.1 et seq., all applicable code and regulations, and the Anti-Bullying Policy of the Board of Education. The district shall provide to the contracted service provider a copy of the board’s Anti- Bullying Policy.

In accordance with N.J.A.C. 6A:16-7.7 (c), a contracted service provider, who has witnessed, or has reliable information that a student has been subject to harassment, intimidation, or bullying shall immediately report the incident to any school administrator or safe schools resource officer, or the School Business Administrator/Board Secretary.

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5. Anti-Discrimination Provisions—N.J.S.A. 10:2-1

N.J.S.A. 10:2-1. Antidiscrimination provisions. Every contract for or on behalf of the State or any county or municipality or other political subdivision of the State, or any agency of or authority created by any of the foregoing, for the construction, alteration or repair of any public building or public work or for the acquisition of materials, equipment, supplies or services shall contain provisions by which the contractor agrees that:

a. In the hiring of persons for the performance of work under this contract or any subcontract hereunder, or for the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under this contract, no contractor, nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex, discriminate against any person who is qualified and available to perform the work to which the employment relates;

b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee engaged in the performance of work under this contract or any subcontract hereunder, or engaged in the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under such contract, on account of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex;

c. There may be deducted from the amount payable to the contractor by the contracting public agency, under this contract, a penalty of $50.00 for each person for each calendar day during which such person is discriminated against or intimidated in violation of the provisions of the contract; and

d. This contract may be canceled or terminated by the contracting public agency, and all money due or to become due hereunder may be forfeited, for any violation of this section of the contract occurring after notice to the contractor from the contracting public agency of any prior violation of this section of the contract.

No provision in this section shall be construed to prevent a board of education from designating that a contract, subcontract or other means of procurement of goods, services, equipment or construction shall be awarded to a small business enterprise, minority business enterprise or a women's business enterprise pursuant to P.L.1985, c.490 (C.18A:18A-51 et seq.).

6. Business Registration Certificate (N.J.S.A. 52:32-44)

Pursuant to N.J.S.A. 52:32-44, the Board of Education is prohibited from entering into a contract with an entity unless the bidder and each subcontractor that is required by law to be named in a bid/contract have a valid Business Registration Certificate on file with the Division of Revenue and Enterprise Services within the Department of the Treasury.

A Request of the Board of Education All bidders responding to requested bids are requested to submit with their response package a copy of their “New Jersey Business Registration Certificate” as issued by the Department of Treasury of the State of New Jersey. The Board reminds all bidders that failure to submit the New Jersey Business Registration Certificate prior to the award of the contract will result in the rejection of the bid.

Subcontractors Prior to contract award or authorization, the contractor shall provide the Board with its proof of business registration and that of any named subcontractor(s).

Subcontractors named in a bid or other proposal shall provide proof of business registration to the bidder, who, in turn, shall provide it to the Contracting Agency prior to the time a contract, purchase order, or other contracting document is awarded or authorized.

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During the course of contract performance:

(1) The contractor shall not enter into a contract with a subcontractor unless the subcontractor first provides the contractor with a valid proof of business registration.

(2) The contractor shall maintain and submit to the Contracting Agency a list of subcontractors and their addresses that may be updated from time to time.

(3) The contractor and any subcontractor providing goods or performing services under the contract, and each of their affiliates, shall collect and remit to the Director of the Division of Taxation in the Department of the Treasury the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered into the State. Any questions in this regard can be directed to the Division of Taxation at (609)292-6400. Form NJ-REG can be filed online at http://www.state.nj.us/treasury/revenue/busregcert.shtml.

Before final payment is made under the contract, the contractor shall submit to the Board of Education a complete and accurate list of all subcontractors used and their addresses.

N.J.S.A. 54:49-4.1: Violations of Registration Requirements; Penalties.

A business organization that fails to provide a copy of business registration as required pursuant to section 1 of P.L.2001, c.134 (C.52:32-44 et al.) or subsection e. or f. of section 92 of P.L.1977, c.110 (C.5:12-92), or that provides false information of business registration under the requirements of either of those sections, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000 for each business registration copy not properly provided under a contract with a contracting agency or under a casino service industry enterprise contract.

SAMPLES OF NEW JERSEY BUSINESS REGISTRATION CERTIFICATES

7. COMPLIANCE WITH ALL LAWS -- Where applicable

Special attention is called to requirements for Public Liability and Property Damage Insurance, Workmen’s Compensation Insurance, Social Security Act, Labor, Employment, Unemployment, Wages, Hours, Discrimination in Employment, and Assignment of Contract.

The provisions of the New Jersey Public School Contracts Law (N.J.S.A. 18A:18A-1 et seq.) shall bind all parties and interests to the contract. The contractor shall comply with all Federal and State Laws and all rules and regulations of health, public, or other authorities controlling or limiting the methods, materials to be used, or actions of those employed in work of this kind.

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The contractor shall provide any labor or material in addition to that described in the specifications and which is necessary to comply with these laws, rules, ordinances, or regulations.

The contractor shall keep themselves informed of all existing and future State and Federal Laws in any manner affecting those engaged or employed in the work and shall protect and indemnify the Board, its officers, members, and agents against any claim or liability arising from or based on the violation of any such law, ordinance, regulation order or defects.

All contractors are requested to submit with the quotation package a current Public Works Contractor’s Registration Certificate that was issued prior to the receipt of the quotation response.

The contractor who is most likely to be considered for the contract award must submit a copy of the current Public Works Contractor’s Registration Certificate and, if applicable, copies of the certifications of all listed subcontractors. If the contractor fails to provide copies of certificates prior to the award of the contract, the quotation shall be rejected as non-responsive.

8. Contractor/Vendor Requirements—Office Of The New Jersey State Comptroller

Contractors/vendors doing business with the board of education are reminded of the following legal requirements pertaining to the Office of the New Jersey State Comptroller:

A. Access to Relevant Documents and Information—N.J.S.A. 52:15C-14 (d)

Private vendors or other persons contracting with or receiving funds from a unit in the Executive branch of State government, including an entity exercising executive branch authority, independent State authority, public institution of higher education, or unit of local government or board of education shall upon request by the State Comptroller provide the State Comptroller with prompt access to all relevant documents and information as a condition of the contract and receipt of public monies. The State Comptroller shall not disclose any document or information to which access is provided that is confidential or proprietary. If the State Comptroller finds that any person receiving funds from a unit in the Executive branch of State government, including an entity exercising executive branch authority, independent State authority, public institution of higher education, or unit of local government or board of education refuses to provide information upon the request of the State Comptroller, or otherwise impedes or fails to cooperate with any audit or performance review, the State Comptroller may recommend to the contracting unit that the person be subject to termination of their contract, or temporarily or permanently debarred from contracting with the contracting unit.

B. Maintenance of Contract Records—N.J.A.C. 17:44-2.2

Relevant records of private vendors or other persons entering into contracts with covered entities are subject to audit or review by OSC pursuant to N.J.S.A. 52:15C-14(d).

The contractor/vendor to whom a contract has been awarded, shall maintain all documentation related to products, transactions or services under this contract for a period of five years from the date of final payment. Such records shall be made available to the New Jersey Office of the State Comptroller upon request.

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• Board of Education Requirement

In addition to, and independent of, the requirements of N.J.S.A. 52:15C-14 (d) and N.J.A.C. 17:44-2.2, the Contractor shall also maintain and make any or all books and records related to products transactions or services rendered under this contract, available to the Board of Education upon request.

9. Contractor’s Registration Evidence- Public Works

• Public Works Contractor’s Registration Certificate – Receipt of Quotation All contractors must adhere to the provisions of the Public Works Contractor Registration Act – N.J.S.A. 34:11-

56.48 et seq., as so amended by P.L.2003 c.91. The PWCRA requires that “No contractor shall bid on any contract for public work . . . unless the contractor is registered pursuant to this act.” The law requires that all contractors and sub-contractors named in the proposal possess a valid certificate at the time the proposal is received by the contracting unit, in this case, the Board of Education.

• Submission of Certificate – Receipt of Quotation; Prior to Award All contractors are requested to submit with the quotation package a current Public Works Contractor’s Registration Certificate that was issued prior to the receipt of the quotation response.

The contractor who is most likely to be considered for the contract award must submit a copy of the current Public Works Contractor’s Registration Certificate and, if applicable, copies of the certifications of all listed subcontractors. If the contractor fails to provide copies of certificates prior to the award of the contract, the quotation shall be rejected as non-responsive.

10. Criminal History Background Checks- REQUIRED

The contractor and all subcontractors for the project shall provide to the school district (Director of Facilities or School Business Administrator) evidence or proof that each worker assigned to the project who comes in regular contact with students has had a criminal history background check, and that said check indicates that no criminal history record information exists on file for that worker.

Failure to provide proof of a criminal history background check for any contractor or subcontractor employee coming in regular contact with students may be cause for breach of contract. If it is discovered during the course of the contract that a contractor or subcontractor employee has a disqualifying criminal history or the employee has not had a criminal history background check, that employee is to be removed from the project immediately.

All contracted service providers shall comply with N.J.S.A. 18A:6-7.6 et seq., and NJDOE Broadcast September 9, 2019, as it pertains to disclosure of information from previous employers, when applicable.

11. Debarment, Suspension, or Disqualification

The Board of Education will not enter into a contract for work with any person, company, or firm that is on the State Department of Labor and Workforce Development, Prevailing Wage Debarment List, or the State of New Jersey Consolidated Debarment Report (www.state.nj.us/treasury/debarred). Pursuant to N.J.S.A. 52:32-44.1 (a), any person who is debarred at the federal level from contracting with a federal government agency shall be debarred from contracting for any public work in this State.

All respondents are required to certify on the Contractor/Vendor Questionnaire and Certification form, indicating whether the entity listed on the quote proposal form or any person employed by this entity, nor the person’s affiliates are not debarred from contracting with a Federal government agency, nor debarred from contracting with the State of New Jersey. The Board of Education will verify the certification by consulting the following.

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• New Jersey Department of Treasury – Consolidated Debarment Report

• NJ Department of Labor and Workforce Development– Prevailing Wage Debarment List

• Federal Debarred Vendor List—System for Award Management (SAM.gov)

• Workplace Accountability in Labor List (The WALL)

P.L. 2019, c. 366 (N.J.S.A. 34:1A-1.16) authorized the New Jersey Department of Labor and Workforce Development (NJDOL) to create a list on its website, dubbed the Workplace Accountability in Labor List (The WALL), of any person found in violation of any State wage, benefit, and tax laws and against whom a final order has been issued by the NJDOL for such violation.

Any person or business named on The WALL is prohibited from contracting with any contracting unit until the liability for violations of State wage, benefit, and tax laws have been paid in full. The WALL is now live at https://www.nj.gov/labor/ea/osec/wall.shtml.

12. Prevailing Wages: Construction, Alterations, Repairs

The State of New Jersey Prevailing Wage Act, with applicable statewide wage rates and the wage rates for the county of the location of the school district, as published by the Department of Labor and Workforce Development in conformance with N.J.S.A. 34:11-56.27 et seq., may be included in these bid contract documents. Copies of these wage rates may be obtained from the State Department of Labor and Workforce Development or may be viewed at the following link.

https://www.nj.gov/labor/wageandhour/.

• Compliance with New Jersey Prevailing Wage Act—Payment to Workers

Every contractor and subcontractor performing services in connection with this project shall pay all workers a wage rate not less than the published prevailing wage rates for the locality in which the work is being performed, as designated by the New Jersey Department of Labor and Workforce Development.

In the event it is found that any worker employed by the contractor or any subcontractor covered by the said contract has been paid a rate of wages less than the prevailing wage required to be paid by such contract, the Board of Education may terminate the contractor's or subcontractor's right to proceed with the work, or such part of the work as to which there has been a failure to pay required wages and to prosecute the work to completion or otherwise. Reference N.J.S.A. 34:11-56.27

• Lowest Bidder Prevailing Wage Certification—Ten Percent (10%)

The bidder who submits the lowest bid price for the contract by ten (10 %) percent or more under the amount of the next lowest bid shall prior to the award of the contract, certify to the Board of Education on a form provided by the Board, that the prevailing wage rates required by the Prevailing Wage Act shall be paid in performing the work under the contract.

If the bidder does not provide the certification required prior to the award of the contract, the Board of Education shall award the contract to the next lowest responsible and responsive bidder. Reference N.J.S.A.

34:11-56.27 (a)

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• Submission of Certified Payrolls to the Board of Education-- Form MW-562 (6/23)

Every contractor is required to submit certified payrolls to the Board of Education for each payroll period within ten (10) days of paying wages to their employees. The contractor shall use the New Jersey Department of Labor/Workforce Development Form MW-562 (6/23) to certify payroll records. The contractor further understands that no payments will be made to the contractor by the Board of

Education if the Board does not receive certified payrolls. The contractor is responsible for ensuring timely receipt by the Board of certified payrolls. Reference N.J.A.C. 12:60-5.1 (c) o Submission of Certified Payrolls—Online to NJ Wage HUB Contractors are required to submit certified payrolls for each payroll period using the online Form MW-562 (6/23) through the New Jersey Wage Hub.

o Reminder to the Contractor Submitting Form MW-562 (6/23) online to the New Jersey Wage Hub will NOT satisfy the requirement to submit them to the public body.

• Submission of Affidavit Filing of Written Statements of Amounts Due Workers Before final payment, the contractor shall furnish the Board of Education with an affidavit stating that all workers have been paid the prevailing rate of wages in accordance with State of New Jersey requirements. The contractor shall keep an accurate record showing the name, craft, or trade and the actual hourly rate of wages paid to each workman employed in connection with this work.

Furthermore, before the Board of Education makes final payment, the contractor and subcontractor shall file written statements with the Board certifying the amounts then due and owing from such contractor and subcontractor filing such statement to all workers for wages due on account of the public work, setting forth therein the names of the persons whose wages are unpaid and the amount due to each respectively, which statement shall be verified by the oath of the contractor or subcontractor, as the case may be, that he has read such statement subscribed by him, knows the contents thereof, and that the same is true of his own knowledge; provided, however, that nothing herein shall impair the right of a contractor to receive final payment because of the failure of any subcontractor to comply with provisions of this act. Reference N.J.S.A. 34:11-56.33

• Posting of Prevailing Wages The contractor and subcontractor shall post the prevailing wage rates for each craft and classification involved in the work, including the effective date of any changes thereof, in prominent and easily accessible places at the Site of the work and in such places as used to pay workmen their wages. Ref.

18A:7G-23 and N.J.S.A. 34:11-56.32.

• Prevailing Wages Certification—Submission with Bid The bidder is requested to submit the Prevailing Wages Certification Form with its bid package.

• Non-compliance Statement If it is found that any worker employed by the contractor or any subcontractor covered by the said contract has been paid a rate of wages less than the prevailing wage required to be paid by such contract, the Board of Education may begin proceedings to terminate the contractor's or subcontractor's right to proceed with the work, or such part of the work as to which there has been a failure to pay required wages and to prosecute the work to completion or otherwise.

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• Public Works Contractor’s Registration Evidence— “Public Works Contractor Registration Act”

• Valid Certificate – Receipt of Quote All contractors must adhere to the provisions of the Public Works Contractor Registration Act – N.J.S.A. 34:11-56.48 et seq. The PWCRA requires that “No contractor shall bid on any contract for public work . . . unless the contractor is registered pursuant to this act.”

The law requires that all contractors and sub-contractors named in the bid possess a valid certificate at the time the bid is received by the contracting unit, in this case, the Board of Education.

All bidders are requested to submit with the quote package a current New Jersey Department of Labor and Workforce Development Public Works Contractor Registration Act Certificate that was issued by the State of New Jersey, prior to the receipt of the bid date and time.

The contractor most likely to be considered for the contract award must submit a copy of the current New Jersey Department of Labor and Workforce Development Public Works Contractor Registration Certificate and, if applicable, copies of certifications of all listed subcontractors prior to the award of the contract. If the successful contractor fails to provide copies of certificates prior to the award of the contract, the bid may be rejected as non-responsive.

13. CONTRACTOR TRADE LICENSES

All bidders are to submit with their bid all current, valid contractor or trade licenses as issued by the New Jersey Division of Consumer Affairs, for any trade or specialty area the contractor seeks to perform work for this particular bid.

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14. Documents to be Submitted

All documents returned to the Board should be signed and notarized where applicable. Failure to sign and return all required documents with the quote may be cause for disqualification and for the quote to be rejected pursuant to N.J.S.A. 18A:18A-2(y) (non-responsive).

Forms listed below must be returned with quote to the Board of Education:

1. Affidavit Regarding List of Debarred, Suspended, or Disqualified Responders

2. Affirmative Action Construction Contracts-Acknowledgement

3. Assurance of Compliance, if applicable;

4. Chapter 271 Political Contribution Disclosure Form;

5. Non-Collusion Affidavit;

6. Quotation Proposal Form;

7. Public Works Registration Certificate (where applicable), and copies of the certifications of all listed

Subcontractors.

8. Statement of Ownership;

9. Vendor Questionnaire/Certification; and

Other forms requested are strongly suggested to be turned in with the quote, but needed before the award are as follows:

1. New Jersey Business Registration Certificate

2. W-9

3. Disclosure of Investment Activities in Iran Form;

4. Certification of Non-Involvement in Prohibited Activities in Russia or Belarus Form

5. Certificate of Insurance

15. Equal Prices

Pursuant to N.J.S.A. 18A:18A-37(d) when two or more respondents submit equal prices and the prices are the lowest responsible quotes, the Board may award the contract to the vendor whose response, in the discretion of the Board, is the most advantageous, price and other factors considered.

16. Insurance and Indemnification: REQUIRED NOT REQUIRED

The bidder to whom the contract is awarded for any service work or construction work shall secure, pay the premiums for, and keep in force until the contract expires, insurance of the types and amounts listed below:

Commercial General Liability -- $2,000,000. General Aggregate $2,000,000. Products/Completed Operations Aggregate $1,000,000. Personal Injury $1,000,000. Each Occurrence (Bodily Injury and Property Damage)

Contractual Liability that will respond to indemnification clause included in the resulting Agreement and the Abuse and Molestation shall be included in this policy and “Designated Location and General Aggregate Limit” endorsement shall be included in this policy.

Professional Liability (to include abuse and molestation insurance):

$1,000,000. Each Occurrence Limit

$1,000,000. Aggregate Limit

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Comprehensive Automobile Liability Insurance

Coverage must include all owned, non-owned and hired vehicles used by the Bidder.

$1,000,000 Combined Single Limit Bodily Injury and Property Damage.

(A) Insurance Certificate – When Required

a. The contractor must present to the Board of Education an insurance certificate in the above types and amounts before any work or service begins.

b. Automobile liability insurance shall be included to cover any vehicle used by the insured.

c. The certificate holder shall be as follows:

Winslow Township Board of Education c/o The Business Office 40 Coopers Folly Road Atco, NJ 08004

d. Additional Insured Claim -- The contractor must include the following clause on the insurance certificate:

“Winslow Township Board of Education is named as an additional insured”

OTHER INSURANCES

WORKERS COMPENSATION Evidence of adequate Workers Compensation Insurance as required by the laws of the State of New Jersey and the United States must be available for perusal. The minimum limits are the following, unless a greater amount is required by law:

Bodily Injury by Accident $1,000,000. Each Accident Bodily Injury by Disease $1,000,000. Policy Limit Bodily Injury by Disease $1,000,000. Each

If the Contractor is a Sole Proprietor, Partnership or LLC, Insurance Policy and Certificate must indicate that the proprietor/partners/members are “included”.

Umbrella (“x indicates required”) $5,000,000 per occurrence (x) $5,000,000 Aggregate. (x)

(B) Indemnification

The Contractor shall assume all risk of and responsibility for, and agrees to indemnify, defend, and save harmless, the Board and its agents, employees, and Board members, from and against any and all claims, demands, suits, actions, recoveries, judgments, and costs and expenses (including, but not limited to, attorneys fees) in connection therewith on account of the loss of life or property or injury or damage to any person, body, or property of any person or persons whatsoever, which shall arise from or result directly or indirectly from the work and/or materials supplied under this contract and the performance by contractor of services under the contract or by a party for whom the contractor is liable. This indemnification obligation is not limited by, but is in addition to, the insurance obligations contained in this agreement.

The Contractor is to assume all liability of every sort incident to the work, including property damage caused by him or his men or by any subcontractor employed by him or any of the subcontractor’s men.

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17. Iran Disclosure of Investment Activities N.J.S.A. 18A:18A-49.4

The Board of Education, pursuant to N.J.S.A. 18A:18A-49.4, shall implement and comply with Public Law 2012, c.25, Disclosure of Investment Activities in Iran—N.J.S.A. 52:32-55 et seq.

• N.J.S.A. 52:32-57, et seq. (P.L. 2012, c.25 and P.L. 2021, c.4)

a. A person or entity that, at the time of bid or proposal for a new contract or renewal of an existing contract, is identified on a list created pursuant to subsection b. of this section as a person or entity engaging in investment activities in Iran as described in subsection f. of section 2 of this act, shall be ineligible to, and shall not, bid on, submit a proposal for, or enter into or renew, a contract with a State agency for goods or services.

• N.J.S.A. 52:32-58: Certification Required.

a. A State agency shall require a person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract The Board of Education, pursuant to N.J.S.A.

18A:18A-49.4, shall implement and comply with Public Law 2012, c.25, Disclosure of Investment Activities in Iran—N.J.S.A. 52:32-55 et seq.

• N.J.S.A. 52:32-57, et seq. (P.L. 2012, c.25 and P.L. 2021, c.4)

a. A person or entity that, at the time of bid or proposal for a new contract or renewal of an existing contract, is identified on a list created pursuant to subsection b. of this section as a person or entity engaging in investment activities in Iran as described in subsection f. of section 2 of this act, shall be ineligible to, and shall not, bid on, submit a proposal for, or enter into or renew, a contract with a State agency for goods or services.

• N.J.S.A. 52:32-58: Certification Required.

a. A State agency shall require a person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract to certify, prior to the time a contract is awarded and at the time the contract is renewed, that the person or entity is not identified on a list created pursuant to subsection b. of section 3 of this act as a person or entity engaging in investment activities in Iran described in subsection f. of section 2 of this act.

Any person or entity that is a successful bidder or proposer or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that neither the person or entity, nor any parent entity, subsidiary, or affiliate is identified on the State Department of Treasury's Chapter 25 list as a person or entity engaging in investment activities in Iran. The list is found on the Treasury’s website atwww.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf

The Board of Education has provided, within the specifications, a Disclosure of Investments Activities in Iran certification form for all persons or entities that plan to submit a bid, respond to a bid, or renew a contract with the Board. The Board of Education requests all bidders to complete, sign, and submit the form with the bid.

Such certification is required to be submitted to the Board prior to the award of the contract.

18. Non-Collusion Affidavit

A notarized Non-Collusion Affidavit shall be submitted with the bid/proposal. The bidder/respondent has to certify that he has not directly or indirectly, entered into any agreement, participated in any collusion, discussed any or all parts of this proposal with any potential bidders, or otherwise taken any action in restraint of free, competitive bidding in connection with the above named bid, and that all statements contained in said Proposal and in this affidavit are true and correct, and made with full knowledge that the Board of Education relies upon the truth of the statements contained in said Proposal and in the statements contained in this affidavit in awarding the contract for the said bid.

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The respondent has to further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide employees of bona fide established commercial or selling agencies maintained by the respondent.

The Winslow Township Board of Education has provided a Non-Collusion Affidavit form here within the specifications package. All respondents are to complete, sign, have the signature notarized and submit the form with the proposal response.

Failure to submit the Non-Collusion Affidavit with the proposal may be cause for the disqualification of the proposal.

19. Payments

Every effort will be made to pay vendors and contractors within thirty (30) to sixty (60) days provided the Board of Education receives the appropriate documentation including but not limited to:

• Signed voucher by vendor;

• Packing Slips; and

• Invoices.

Payment will be rendered upon completion of services or delivery of full order to the satisfaction of the Board of Education, unless otherwise agreed to by written contract or mandated by N.J.S.A. 18A:18A-40.1.

The Board may, at its discretion may make partial payments. All payments are subject to approval by the Board of Education at a public meeting. Payment may be delayed from time to time depending on the Board of Education meeting schedule.

Invoices The invoice clearly outlines the goods received or services rendered and the date(s) the services were rendered.

• The invoice must include the full name and address of the company.

• The invoice must include the purchase order number from the board of education.

• The invoice must have the company’s invoice number that may be used as reference.

• The invoice must list the goods or services rendered.

• The invoice must be submitted to the Business Office.

• Invoices must be submitted within thirty (30) days of service.

20. Political Contributions Disclosure – Pay to Play

• Annual Disclosure A business entity as defined by law is advised of its responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Law Enforcement Commission pursuant to N.J.S.A. 19:44A-

20.13 (P.L. 2005 Chapter 271 section 3) if the business entity receives contracts in excess of $50,000 from public entities in a calendar year. It is the business entity’s responsibility to determine if filing is necessary. Additional information on this requirement is available from the New Jersey Election Law Enforcement Commission at 1- 888-313-3532 or www.elec.nj.us.

• Chapter 271 Political Contribution Disclosure Form Business entities (contractors) receiving contracts from a public agency that are NOT awarded pursuant to a “fair and open” process (defined at N.J.S.A. 19:44A-20.7) are subject to the provisions of N.J.S.A. 19:44A-20.26. This law provides that 10 days prior to the award of such a contract, the contractor shall disclose contributions to:

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• any continuing political committee (a.k.a., political action committee)

• any candidate, committee of a candidate for, or holder of, an elective office:

o of the public entity awarding the contract o of that county in which that public entity is located o of another public entity within that county o or of a legislative district in which that public entity is located or, when the public entity is a county, of any legislative district which includes all or part of the county

The disclosure must list reportable contributions to any of the committees that exceed $200 per election cycle that were made during the 12 months prior to award of the contract. See N.J.S.A. 19:44A-8 and 19:44A-16 for more details on reportable contributions.

N.J.S.A. 19:44A-20.26 itemizes the parties from whom contributions must be disclosed when a business entity is not a natural person. This includes the following:

• individuals with an “interest” ownership or control of more than 10% of the profits or assets of a business entity or 10% of the stock in the case of a business entity that is a corporation for profit

• all principals, partners, officers, or directors of the business entity or their spouses

• any subsidiaries directly or indirectly controlled by the business entity

• IRS Code Section 527 New Jersey- based organizations, directly or indirectly controlled by the business entity and filing as continuing political committees. (PACs).

When the business entity is a natural person, “a contribution by that person’s spouse or child, residing therewith, shall be deemed to be a contribution by the business entity.” [N.J.S.A. 19:44A-20.26(b)] The contributor must be listed on the disclosure.

Any business entity that fails to comply with the disclosure provisions shall be subject to a fine imposed by ELEC in an amount to be determined by the Commission, which may be based upon the amount that the business entity failed to report.

The enclosed list of agencies is provided to assist the contractor in identifying those public agencies whose elected official and/or candidate campaign committees are affected by the disclosure requirement. It is the contractor’s responsibility to identify the specific committees to which contributions may have been made and need to be disclosed. The disclosed information may exceed the minimum requirement.

The enclosed form, a content-consistent facsimile, or an electronic data file containing the required details (along with a signed cover sheet) may be used as the contractor’s submission and is disclosable to the public under the Open Public Records Act.

Pursuant to N.J.S.A. 19:44A-20.26 (a), all business entities shall submit a completed and signed Chapter 271 Political Contribution Disclosure Form with their bid.

21. Political Contributions/Award of Contracts

Pursuant to N.J.A.C. 6A:23A-6.3 (a) (1-4), please note the following:

Award of Contract -- Reportable Contributions -- N.J.A.C. 6A:23A-6.3 (a) (1) “No board of education will vote upon or award any contract in the amount of $17,500 or greater to any business entity which has made a contribution reportable by the recipient under P.L.1973, c83 (codified at N.J.S.A. 19:44A- 1 et seq.) to a member of the board of education during the preceding one-year period.

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Contributions During Term of Contract – Prohibited -- N.J.A.C. 6A:23A-6.3 (a) (2-3) “Contributions reportable by the recipient under P.L. 1973, c83 (codified at N.J.S.A. 19:44A-1 et seq.) to any member of the school board from any business entity doing business with the school district are prohibited during the term of the contract.”

“When a business entity referred in 4.1(e) is a natural person, contribution by that person’s spouse or child that resides therewith shall be deemed to be a contribution by the business entity. When a business entity is other than a natural person, a contribution by any person or other business entity having an interest therein shall be deemed to be a contribution by the business entity.”

Chapter 271 Political Contribution Disclosure Form; Required--N.J.S.A. 19:44A-20.26 (a) All business entities are required to submit a completed and signed Chapter 271 Political Contribution Disclosure Form with their bid package. The Board of Education will review the Chapter 271 PCD Form to determine whether the business entity is in compliance with the aforementioned N.J.A.C. 6A:23A-6.3 (a) (2) Award of Contract.

22. Pre-Employment Requirements – Contracted Service Providers

☐ REQUIRED ☒ NOT REQUIRED

When applicable, all contracted service providers, whose employees have regular contact with students, shall comply with the Pre-Employment Requirements in accordance with New Jersey P.L. 2018 c.5, N.J.S.A. 18A:6-7.6 et seq. Contracted service providers are to review the following New Jersey Department of Education—Pre- Employment Resource P.L. 2018 c.5 link below for guidance and compliance procedures.

https://www.nj.gov/education/crimhist/preemployment/

23. Price Guarantee—Ninety (90) Days

The winning vendor shall guarantee all prices for the period of ninety (90) days from the quotation due date, unless otherwise noted in the specifications.

24. Product Guarantee; No Substitutions

The successful vendor shall guarantee that all goods and materials supplied shall be new, unused and meet the specifications as noted in this quotation. The Board of Education will not accept substituted items that deviate from the items listed on the purchase order.

25. Purchase Authorization; Purchase Order Required

No goods, materials, supplies, equipment, etc., may be sent or delivered to the Board of Education, nor services rendered, unless the vendor has in his possession a signed Board of Education purchase order with a purchase order number authorizing the purchase.

26. Quotation Due Date

All quotations are to be received by the WINSLOW TOWNSHIP Board of Education no later than Friday, September 18, 2026 at 12:30 p.m. Quotations are to be sent to:

Tyra McCoy-Boyle School Business Administrator/Board Secretary

WINSLOW TOWNSHIP BOARD OF EDUCATION

Business Office

40 Cooper Folly Road Atco, New Jersey 08004

Email: mccoyty@winslow-schools.com and copy schannema@winslow-schools.com

Note: If quotes are mailed or hand delivered, submit one (1) one original with two (2) identical copies, for a total of three (3) sets.

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27. Quotation Proposal Form

All prices are to be written in by typewriter or ink in a legible manner on the official Quotation Proposal Form.

Any price showing any erasure or alteration must be initialed by the vendor in ink, at the right margin next to the altered entry. Failure to initial any erasure or alteration may be cause to disqualify that particular quote entry.

If the disqualified entry is a required one, the entire quotation may be subject to rejection, so please fill out all entries with care.

The Quotation Proposal Form must be duly signed by the authorized representative of the company in the appropriate space, at the end of the Quotation Form. Failure to sign the Quotation Proposal Form may be cause to disqualify the entire quotation. If the Quotation Proposal Form contains more than one sheet, then vendors are requested to affix the company name and address on each intervening sheet between the front sheet and the signature sheet which already bear the company information.

The Board of Education will not consider any price on which there is any alteration to, or departure from, the specifications. Vendors are not to make any changes on the Quotation Proposal Form, or qualify their prices with conditions differing from those defined in the contract documents.