WHAY230017 - PWS Repair B107 Southeast Offices and HVAC.pdf

PERFORMANCE WORK STATEMENT (PWS)

Repair B107 Southeast Offices and HVAC

Project WHAY230017

Stewart Air National Guard

1 Maguire Way

Newburgh, New York, 12550

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to renovate the interior of an existing building and to repair the HVAC servicing the area.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete this as defined in this Performance Work Statement:

1.1.1. Background: There is a vacant area in Building 107 adjacent to the existing fitness center. The area is to be renovated and repaired to facilitate several offices. This area shall be furnished with all electrical, HVAC, lighting as necessary to provide an adequate office space.

1.2. Phase 1 – Demolition:

1.2.1. Requiring removal of existing improvements that are to be replaced, repaired in accordance with section 1.4 herein.

1.2.1.1. Including but not limited to exisitng base cove, wall hangings, trim lighting fixtures, difffusers, floor coverings, etc.

1.2.1.2. The contractor shall cut and cap exhaust vents at a height above the ceiling tile grid.

1.2.1.3. The contractor shall remove existing humidity controls from Rms 156 & 158 for previous use of space.

1.3. Phase 2 - Renovate Interior space:

1.3.1. Renovate interior space and all associated components. This work shall include:

1.4. Scope:

Architectural / Structural

1.4.1. The contractor shall repair sheetrock, tape, spackle and sand finish any exposed wall or any areas damaged on the existing walls.

1.4.2. The contractor shall remove and discard any existing carpet and base cove within the space.

1.4.3. The contractor shall paint all (rooms 154-158 and hallway) walls/doors/columns/trim etc. within the space to match color scheme:

Walls – Argos

Doors – software

Accents – moody blue

1.4.4. The contractor shall install carpet tile within the proposed office space/open area space (Rms 154 – 158).

1.4.5. The contractor shall install acrylic color coating with sand in the hallway. Yellow standoff warning lines shall be painted in accordance with NEC codes for all electric panels located in the “hallway”. Color to be approved by the KO.

1.4.6. The contractor shall install base cove along the base of all walls within the space (rms 154 – 158 and hallway). Cove base shall be 4-1/2” height 4’ long sections, rubber material and charcoal color.

1.4.7. The contractor shall replace ceiling tiles in all offices (Rms 154, 156, 157, 158). All ceiling tiles to be replaced (in Rms 154, 156, 157, 158) shall have a sound barrier placed on top of new tiles. Sound barrier shall have a minimum sound transmitting class (STC) rating of 29.

1.4.8. The contractor shall replace existing door hardware on exit double doors on north and south side of hallway with push bar exit devices with exterior level emergency lock.

Lockset to be coordinated with COR and 105th CES.

1.4.9. Work area defined on Attachment 3.

Mechanical / HVAC

1.4.1.19. The Contractor shall repair by replacement the existing HVAC components: Condenser, line sets, bearings and evaporator coil.

- Existing Condenser: Make: York Model: H5CE240A46A

- Existing AHU: See Attachment 4

1.4.1.20. See “Controls” section below for Trane tie in requirements and commissioning.

1.4.1.21. The contractor shall furnish new diffusers on return and supply in all offices (Rms 154 –

158).

Electrical / IT / Telecom

1.4.1.22. The Contractor is responsible for designing and installing all emergency lighting per NFPA requirements.

1.4.1.23. The contractor shall replace existing light fixtures in the offices (Rms 156 & 158). Lighting fixtures shall be LED and will be submitted to and approved by the Contracting Officer.

1.4.1.24. The contractor shall provide occupancy sensors in the open area and all offices (Rms 154 – 158).

1.4.1.25. The contractor shall furnish all new outlet, light switch covers. Color to be approved by the

KO.

1.4.1.26. The Contractor is responsible for providing power, start-up, and testing all equipment.

Submit all testing reports to Contracting Officer.

1.4.1.27. All electrical work will be in compliance with all 2023 NEC requirements.

Controls

1.4.1.28. The Contractor shall ensure TRANE controls are reconnected and functioning properly upon completion of HVAC repairs.

1.4.1.29. The Contractor is responsible for contacting, scheduling and incorporating Trane controls on all equipment in this scope.

1.5. General Information

1.5.1. Management: The project is being managed from the 105th Civil Engineer and 105th

Contracting offices located at Stewart Air National Guard Base in Newburgh, New York. A

Contracting Officer’s Representative (COR) will be designated within the 105th CES and will be the on-sight representative for daily coordination.

1.5.2. Period of Performance: The period of performance shall be for the duration of the time it takes to survey, design and renovate the project area as described in detail in Part 5 herein but not to exceed 45 calendar days.

1.5.3. Quality Control: The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures themselves that their work complies with the requirement of the contract. Two copies of a comprehensive QCP will be submitted to the KO and COR within 10 days after the contract is awarded or with the contractor’s proposal if it is an evaluation factor. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.5.4. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s), see Technical Exhibit One.

1.5.5. Recognized Holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.5.6. Place and hours or Performance: The work to be performed under this contract will be performed in building 107, located at the 105th Airlift Wing, Stewart Air National Guard Base, Newburgh, New York. The contractor is responsible for conducting business between the hours of 0700-1600 hours Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.7. Disposal Requirements: The Contractor is responsible for the collection and disposal of all debris, rubble, residue and waste material generated in the performance of work under this contract. All such materials shall be disposed of in accordance with all Federal, State and local laws and regulations off the installation. The CONTRACTOR is not permitted to deposit any such materials in base trash collection containers or at any on base location without prior approval of the Contracting Officer.

1.5.7.1.1. Hazardous Materials: Materials classified as hazardous by US environmental rules, regulations, or laws, shall be handled and processed for disposal in accordance with those rules, regulations, or laws. The CONTRACTOR is responsible for all such materials that are residue from CONTRACTOR furnished supplies and materials which were brought to the job site by the CONTRACTOR, and for any such materials identified herein or by the drawings.

1.5.8. Security:

1.5.8.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. Failure to do so can result in Government compensation.

1.5.8.2. Military Security: Military procedures and regulations are strictly enforced.

Contractor is responsible for identifying necessary procedures to complete this project and ensure all personnel under this contract is familiar and abides by those policies and procedures.

1.5.8.3. Base Access: Contractor is responsible for attaining all permits, licensing and passes as required by Stewart Air National Guard Base. Coordination with project COR needs to be given 1 week in advance to properly submit for a Stewart Air National Guard Base pass.

Once all paperwork is submitted to Stewart Air National Guard Base pass and ID, a period of 2 working days will be given for processing. The contractor is responsible for maintaining an accurate Base Pass List of all individuals they have submitted for base access. This Base Pass List is to be turned into the COR for proper documentation whenever new individuals are added. Once the project is closed out all passes will be turned into the COR who will reference the Base Pass List to account for all passes issued and for proper disposal.

1.5.8.4. Restricted Area Access: Work in and around restricted areas to include all three hangars when aircraft are present inside of the hangar, require an escort with a current and approved restricted area badge. The restricted area badge is to be properly visible at all times.

Work in the restricted area needs to be properly coordinated with 105th CE Production Control Office at least 2 days prior to the needed access. Work will not be conducted unless the escort is physically present at all times while working in the restricted area.

1.5.8.4.1. Escort: A single escort will be made available by the 105th Civil Engineer Squadron when working in restricted areas. Due to security concerns, the Government requires all contractors and associated subs to be in the presence of a military escort at all times within specific locations. Once the work schedule is approved it is the contractor's responsibility to notify the contracting officer’s representative at least 24 hours in advance of the time and location that the escorts shall meet the contractor. The contractor must make all attempts to promptly meet this appointment. The Stewart Air National Guard will not be held liable for any claim attributable to the contractor's failure to follow these guidelines for arranging and meeting escorts.

1.5.8.4.2. Escorted Personnel: All Contract personnel shall maintain on his or her person proper Federal or State photo identification at all times.

1.5.8.4.3. Upon award of the contract the Contractor shall submit a list of all personnel to be on the project and obtain Stewart ANG Contractor Base Pass ID by submitting all required documents; social security numbers, driver license, etc., to receive contractor passes. Work shall be arranged so that contractor's personnel can be escorted by the 105th

Civil Engineering Squadron in areas which are considered to be restricted. No Contractor employee, associate, or other representative shall have any visual, audible, or physical access to any area marked as a "restricted area". Contractor's personnel shall not violate any security regulations pertaining to the facility. Violators will be removed from the premises with the right to re-enter revocable. Contractor's day-to-day work schedules in the restricted areas shall be so arranged to allow for minimum escort.

1.5.8.5. Permits: Contractor is responsible for attaining all permits and license as required by the Stewart Air National Guard Base.

1.5.8.6. Contractor is responsible for verifying existing plans/conditions to ensure that they do not interfere with existing utilities.

1.5.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, will meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.10. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.11. Key Personnel: The following personnel are considered key personnel by the government: Project Engineer, Controls Engineer/Professional Engineer, and Project Superintendent. The contractor shall provide a project engineer who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the project engineer is absent shall be designated in writing to the contracting officer. The project engineer or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The project engineer or alternate shall be available 0700 to 1600, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.5.12. Workplace Safety: The contractor is responsible for the safety of those under his charge. Care must be taken with all vehicles especially when backing (using a spotter to watch for obstructions and personnel) and in the performance of all work. Care shall be taken during the work hours by cordoning off the work site and securing the work site at the end of each work day.

The Contracting Officer or their designated representative reserves the right to halt progress of work if unsafe workplace practices are found and until they are addressed to his/her satisfaction.

Contractor shall adhere to applicable OSHA or DOD safety codes.

1.5.13. Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, which will include non- manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that can be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

BEE Basic Electricity and Electronics BTU/H British Thermal Unit per Hour CES Civil Engineering Squadron CFM Cubic Feet per Minute COR Contracting Officer Representative COTR Contracting Officer's Technical Representative DOD Department of Defense EM Emergency FA Fire Alarm FAR Federal Acquisition Regulation GCM Global Control Module GFE Government Furnished Equipment IT Information Technology KO Contracting Officer NEBB National Environmental Balancing Bureau NETA International Electrical Testing Association OCI Organizational Conflict of Interest ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SEER Seasonal Energy Efficiency Ratio TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED EQUIPMENT AND SERVICES:

3.1. Facilities: The Government will provide access to the necessary facilities to ensure proper installation and set-up of said systems.

3.2. Utilities: The Government will provide the Contractor with the basic utilities for general use.

The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after use.

3.3. Equipment: The Government will not be providing any kind of equipment for use by the Contractor.

3.4. Materials: The Government will not be providing any materials for use by the Contractor.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services. The contractor shall provide services for design, demolition and installation of office space within Building 107.

5.1.1 Basis of Design:

5.1.1.1 Design a complete and usable office space.

5.1.1.2 Renovate and repair the new office space and associated components.

5.1.1.3 Treat and test all systems servicing the new office space.

5.1.1.4 Provide TRANE Summit controls equal to what is currently available, at a minimum.

5.1.1.5 Complete set of as-built drawings with all applicable mark ups in AutoCAD 2018 or newer. One hard copy and two CD’s.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3 – Proposed Plan

7.4 Attachment 4 – HVAC Component Model numbers

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS

SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1

The contractor shall remove all existing equipment as specified herein

Standards are based on the

PWS.

Work meets specifications described in PWS and manufacturer’s instructions, zero deviation will be accepted

COR to visually inspect.

PRS # 2

The contractor shall design and install a fully operational Office space as described in this PWS.

Fully functioning and ready to equip office space.

Work meets specifications described in PWS and manufacturer’s instructions, zero deviation will be accepted

COR will visually inspect

PRS # 3

The contractor shall coordinate installation of communications infrastructure with 105th COR and 105th AW Communications Flight to ensure proper placement of communications infrastructure.

Standards are based on the PWS and Communications Flight requirements.

Work meets specifications described in PWS and manufacturer’s instructions, zero deviation will be accepted

COR will visually inspect

PRS # 4

The contractor shall provide system start up and manufactures warranty.

Provide warranty specified in this

PWS

100% completion of listed item.

COR and manufacturer representativ es approval of system and warranty

PRS # 5

The contractor shall provide testing results and commissioning of electrical system.

Standards are based on the PWS and local laws

Work meets specifications described in PWS and manufacturer’s instructions, zero deviation will be

COR and manufacturer representativ es approval of testing results

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Quality Control Plan

Within 10 days of contract award

1 original Hard copies with back-up CD in MS Word

Original to KO

Back-up CD to

COR

Design Submittal Within 30 days of contract award

1 original hard copy Hard copies with back-up CD in MS Word format

Material submittal Within 30 days of contract award

1 original hard copy Hard copy with back-up CD in MS Word format

Back-up CD to COR

Project Schedule

Within 10 days of contract award

1 original hard copy Hard copy with back-up CD in MS

Testing Results & Agency Certifications

Prior to project close-out

1 original hard copy Hard copy with back-up CD in MS Word or PDF format

Original to KO

Back-up CD to COR

Commissioning Report

Prior to project close-out

1 original hard copy Hard copy with back-up CD in MS

Project As-Built Drawing

Prior to project close-out

1 original hard copy and 2 CD’s

Hard copy with back-up CD in AutoCAD 2014 or newer

Warranty documentation and O&M manuals

Prior to project completion

1 original hard copy Hard copy with back-up CD in MS