Solicitation.pdf

Solicitation # W50S8D23Q0001, Construction Contract for Project No. WHAY230017, Repair B107 Southeast Offices and HVAC at the 105th Airlif t Wing, New burgh, NY. Work w ill be in accordance w ith the contract, plans, and technical specif ications. This action is being solicited on a 100% Small Business Set Aside basis. The North American Industry Classif ication (NAICS) Code is 236220 and the size standard for small business is $39.5 million average annual revenue for the past three years. Project magnitude is betw een $25,000 and $100,000. Those intending on submitting a quote should attend the Pre-Proposal Conference and Site Visit. Only one aw ard w ill be made as a result of this solicitation. All line items must be priced. Aw ard w ill be made based on the low est evaluated price for all line items combined. Failure to submit a price on all items shall result in rejection of the quote. Solicitation and Information, notices and amendments w ill be posted at https://sam.gov/. All those submitting quotes MUST have an ACTIVE registration in SAM at the time the solicitation closes / quote received (FAR 4.1103(a)(1).

KEVIN M. FENNER 845-563-2832

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

08-Jun-2023

(RFP)

(IFB)

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________45 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________ copies to perform the w ork required are due at the place specified in Item 8 by ___________ local time ______________07 Jul 2023 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______75 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

USPFO NY 105 MISSION SUPPORT CONTRACTING

ONE MAGUIRE WAY BLDG 204

NEWBURGH NY 12550-5075

W50S8D

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

10:00 AM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

845-563-1735FAX:TEL: 845-563-2832 TEL: FAX:

W50S8D23Q0001 77

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Section 00 01 10 - Table of Contents

TABLE OF CONTENTS

SOLICITATION, OFFER, AND AWARD SF 1442 and SF 1442 BACK

SECTION 001000 - SOLICITATION

SECTION 002100 – INSTRUCTIONS TO OFFERORS

SECTION 004500 – REPRESENTATIONS & CERTIFICATIONS

SECTION 007000 – CONDITIONS OF CONTRACT - CONTRACT CLAUSES

SECTION 010000 – GENERAL REQUIREMENTS

SECTION 00010 NOTES

NOTES

1. All information relating to this RFQ, including pertinent changes/amendments and information will be posted on web site: https://sam.gov/. For security reasons, all potential offerors, plan rooms and printing companies are required to be registered in the GSA System for Award Management (SAM) database. Firms can register via the SAM internet site at https://www.sam.gov/portal/public/SAM/.

Interested offerors are required to submit their representations and certifications at the same site.

2. A complete RFQ package must contain the following:

(a) Offer, Standard Form (SF) 1442 front and back signed

(b) Section 00010 Line Items - all items must be priced

(c) An Original Bid Bond and original Power of Attorney is required along with the quote on the due date.

(d) Section 00600, Representations and Certifications, completed and return only additional certifications found in this section. In addition, the offeror must have entered current and complete data within the past year in Online Representations and Certifications at www.sam.gov.

(e) When completing the “Offeror” portion of the SF 1442 (Blocks 14 – 20), an official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102. One copy of the SF1442 is required to have an original signature.

(f) All amendments to the solicitation must be acknowledged.

NOTE: An Original Bid bond and Original Power of Attorney is required with submission of the quote.

The bid bond is due on the date as stated on the SF1442 block 13. The bid bond must be on a SF24 form.

Rejection of a bid bond shall be in accordance with FAR 28.101-4 Noncompliance with bid guarantee requirements.

*All above items must be included with your quote submission. Any missing items will result in rejection of your quote and removal from further award consideration.

Section 00 10 00 - Solicitation

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Repair B107 Southeast Offices and HVAC Project WHAY230017

Stewart Air National Guard

1 Maguire Way Newburgh, New York, 12550

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to renovate the interior of an existing building and to repair the HVAC servicing the area.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete this as defined in this Performance Work Statement:

1.1.1. Background: There is a vacant area in Building 107 adjacent to the existing fitness center. The area is to be renovated and repaired to facilitate several offices. This area shall be furnished with all electrical, HVAC, lighting as necessary to provide an adequate office space.

1.2. Phase 1 – Demolition:

1.2.1. Requiring removal of existing improvements that are to be replaced, repaired in accordance with section

1.4 herein.

1.2.1.1. Including but not limited to exisitng base cove, wall hangings, trim lighting fixtures, difffusers, floor coverings, etc.

1.2.1.2. The contractor shall cut and cap exhaust vents at a height above the ceiling tile grid.

1.2.1.3. The contractor shall remove existing humidity controls from Rms 156 & 158 for previous use of space.

1.3. Phase 2 - Renovate Interior space:

1.3.1. Renovate interior space and all associated components. This work shall include:

1.4. Scope:

Architectural / Structural

1.4.1. The contractor shall repair sheetrock, tape, spackle and sand finish any exposed wall or any areas damaged on the existing walls.

1.4.2. The contractor shall remove and discard any existing carpet and base cove within the space.

1.4.3. The contractor shall paint all (rooms 154-158 and hallway) walls/doors/columns/trim etc.

within the space to match color scheme:

Walls – Argos

Doors – software

Accents – moody blue

1.4.4. The contractor shall install carpet tile within the proposed office space/open area space (Rms 154 – 158).

1.4.5. The contractor shall install acrylic color coating with sand in the hallway. Yellow standoff warning lines shall be painted in accordance with NEC codes for all electric panels located in the “hallway”. Color to be approved by the KO.

1.4.6. The contractor shall install base cove along the base of all walls within the space (rms 154 – 158 and hallway). Cove base shall be 4-1/2” height 4’ long sections, rubber material and charcoal color.

1.4.7. The contractor shall replace ceiling tiles in all offices (Rms 154, 156, 157, 158). All ceiling tiles to be replaced (in Rms 154, 156, 157, 158) shall have a sound barrier placed on top of new tiles. Sound barrier shall have a minimum sound transmitting class (STC) rating of 29.

1.4.8. The contractor shall replace existing door hardware on exit double doors on north and south side of hallway with push bar exit devices with exterior level emergency lock. Lockset to be coordinated with COR and 105th CES.

1.4.9. Work area defined on Attachment 3.

Mechanical / HVAC

1.4.1.19. The Contractor shall repair by replacement the existing HVAC components: Condenser, line sets, bearings and evaporator coil.

- Existing Condenser: Make: York Model: H5CE240A46A

- Existing AHU: See Attachment 4

1.4.1.20. See “Controls” section below for Trane tie in requirements and commissioning.

1.4.1.21. The contractor shall furnish new diffusers on return and supply in all offices (Rms 154 – 158).

Electrical / IT / Telecom

1.4.1.22. The Contractor is responsible for designing and installing all emergency lighting per NFPA requirements.

1.4.1.23. The contractor shall replace existing light fixtures in the offices (Rms 156 & 158). Lighting fixtures shall be LED and will be submitted to and approved by the Contracting Officer.

1.4.1.24. The contractor shall provide occupancy sensors in the open area and all offices (Rms 154 – 158).

1.4.1.25. The contractor shall furnish all new outlet, light switch covers. Color to be approved by the KO.

1.4.1.26. The Contractor is responsible for providing power, start-up, and testing all equipment. Submit all testing reports to Contracting Officer.

1.4.1.27. All electrical work will be in compliance with all 2023 NEC requirements.

Controls

1.4.1.28. The Contractor shall ensure TRANE controls are reconnected and functioning properly upon completion of HVAC repairs.

1.4.1.29. The Contractor is responsible for contacting, scheduling and incorporating Trane controls on all equipment in this scope.

1.5. General Information

1.5.1. Management: The project is being managed from the 105th Civil Engineer and 105th

Contracting offices located at Stewart Air National Guard Base in Newburgh, New York. A Contracting Officer’s Representative (COR) will be designated within the 105th CES and will be the on-sight representative for daily coordination.

1.5.2. Period of Performance: The period of performance shall be for the duration of the time it takes to survey, design and renovate the project area as described in detail in Part 5 herein but not to exceed 45 calendar days.

1.5.3. Quality Control: The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The contractor’s quality control program is the means by which he assures themselves that their work complies with the requirement of the contract. Two copies of a comprehensive QCP will be submitted to the KO and COR within 10 days after the contract is awarded or with the contractor’s proposal if it is an evaluation factor. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.5.4. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s), see Technical Exhibit One.

1.5.5. Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.5.6. Place and hours or Performance: The work to be performed under this contract will be performed in building 107, located at the 105th Airlift Wing, Stewart Air National Guard Base, Newburgh, New York. The contractor is responsible for conducting business between the hours of 0700-1600 hours Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.7. Disposal Requirements: The Contractor is responsible for the collection and disposal of all debris, rubble, residue and waste material generated in the performance of work under this contract. All such materials shall be disposed of in accordance with all Federal, State and local laws and regulations off the installation. The CONTRACTOR is not permitted to deposit any such materials in base trash collection containers or at any on base location without prior approval of the Contracting Officer.

1.5.7.1.1. Hazardous Materials: Materials classified as hazardous by US environmental rules, regulations, or laws, shall be handled and processed for disposal in accordance with those rules, regulations, or laws. The CONTRACTOR is responsible for all such materials that are residue from CONTRACTOR furnished supplies and materials which were brought to the job site by the CONTRACTOR, and for any such materials identified herein or by the drawings.

1.5.8. Security:

1.5.8.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. Failure to do so can result in Government compensation.

1.5.8.2. Military Security: Military procedures and regulations are strictly enforced. Contractor is responsible for identifying necessary procedures to complete this project and ensure all personnel under this contract is familiar and abides by those policies and procedures.

1.5.8.3. Base Access: Contractor is responsible for attaining all permits, licensing and passes as required by Stewart Air National Guard Base. Coordination with project COR needs to be given 1 week in advance to properly submit for a Stewart Air National Guard Base pass. Once all paperwork is submitted to Stewart Air National Guard Base pass and ID, a period of 2 working days will be given for processing. The contractor is responsible for maintaining an accurate Base Pass List of all individuals they have submitted for base access. This Base Pass List is to be turned into the COR for proper documentation whenever new individuals are added. Once the project is closed out all passes will be turned into the COR who will reference the Base Pass List to account for all passes issued and for proper disposal.

1.5.8.4. Restricted Area Access: Work in and around restricted areas to include all three hangars when aircraft are present inside of the hangar, require an escort with a current and approved restricted area badge. The restricted area badge is to be properly visible at all times. Work in the restricted area needs to be properly coordinated with 105th CE Production Control Office at least 2 days prior to the needed access. Work will not be conducted unless the escort is physically present at all times while working in the restricted area.

1.5.8.4.1. Escort: A single escort will be made available by the 105th Civil Engineer Squadron when working in restricted areas. Due to security concerns, the Government requires all contractors and associated subs to be in the presence of a military escort at all times within specific locations. Once the work schedule is approved it is the contractor's responsibility to notify the contracting officer’s representative at least 24 hours in advance of the time and location that the escorts shall meet the contractor. The contractor must make all attempts to promptly meet this appointment. The Stewart Air National Guard will not be held liable for any claim attributable to the contractor's failure to follow these guidelines for arranging and meeting escorts.

1.5.8.4.2. Escorted Personnel: All Contract personnel shall maintain on his or her person proper Federal or State photo identification at all times.

1.5.8.4.3. Upon award of the contract the Contractor shall submit a list of all personnel to be on the project and obtain Stewart ANG Contractor Base Pass ID by submitting all required documents; social security numbers, driver license, etc., to receive contractor passes. Work shall be arranged so that contractor's personnel can be escorted by the 105th Civil Engineering Squadron in areas which are considered to be restricted. No Contractor employee, associate, or other representative shall have any visual, audible, or physical access to any area marked as a "restricted area". Contractor's personnel shall not violate any security regulations pertaining to the facility.

Violators will be removed from the premises with the right to re-enter revocable. Contractor's day-to-day work schedules in the restricted areas shall be so arranged to allow for minimum escort.

1.5.8.5. Permits: Contractor is responsible for attaining all permits and license as required by the Stewart Air National Guard Base.

1.5.8.6. Contractor is responsible for verifying existing plans/conditions to ensure that they do not interfere with existing utilities.

1.5.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, will meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.10. Contracting Officer Representative (COR): The (COR) will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.11. Key Personnel: The following personnel are considered key personnel by the government:

Project Engineer, Controls Engineer/Professional Engineer, and Project Superintendent. The contractor shall provide a project engineer who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the project engineer is absent shall be designated in writing to the contracting officer. The project engineer or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The project engineer or alternate shall be available 0700 to 1600, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.5.12. Workplace Safety: The contractor is responsible for the safety of those under his charge.

Care must be taken with all vehicles especially when backing (using a spotter to watch for obstructions and personnel) and in the performance of all work. Care shall be taken during the work hours by cordoning off the work site and securing the work site at the end of each work day. The Contracting Officer or their designated representative reserves the right to halt progress of work if unsafe workplace practices are found and until they are addressed to his/her satisfaction. Contractor shall adhere to applicable OSHA or DOD safety codes.

1.5.13. Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force.

PART 2 DEFINITIONS

& ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, which will include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that can be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

BEE Basic Electricity and Electronics BTU/H British Thermal Unit per Hour CES Civil Engineering Squadron CFM Cubic Feet per Minute COR Contracting Officer Representative COTR Contracting Officer's Technical Representative DOD Department of Defense EM Emergency FA Fire Alarm FAR Federal Acquisition Regulation GCM Global Control Module GFE Government Furnished Equipment IT Information Technology KO Contracting Officer NEBB National Environmental Balancing Bureau NETA International Electrical Testing Association OCI Organizational Conflict of Interest ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SEER Seasonal Energy Efficiency Ratio TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED EQUIPMENT AND SERVICES:

3.1. Facilities: The Government will provide access to the necessary facilities to ensure proper installation and set-up of said systems.

3.2. Utilities: The Government will provide the Contractor with the basic utilities for general use. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after use.

3.3. Equipment: The Government will not be providing any kind of equipment for use by the Contractor.

3.4. Materials: The Government will not be providing any materials for use by the Contractor.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract.

PART 5 SPECIFIC

TASKS

5. Specific Tasks:

5.1 Basic Services. The contractor shall provide services for design, demolition and installation of office space within Building 107.

5.1.1 Basis of Design:

5.1.1.1 Design a complete and usable office space.

5.1.1.2 Renovate and repair the new office space and associated components.

5.1.1.3 Treat and test all systems servicing the new office space.

5.1.1.4 Provide TRANE Summit controls equal to what is currently available, at a minimum.

5.1.1.5 Complete set of as-built drawings with all applicable mark ups in AutoCAD 2018 or newer. One hard copy and two

CD’s.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3 – Proposed Plan

7.4 Attachment 4 – HVAC Component Model numbers

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS

SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1

The contractor shall remove all existing equipment as specified herein

Standards are based on the

PWS.

Work meets specifications described in PWS and manufacturer’s instructions, zero deviation will be accepted

COR to visually inspect.

PRS # 2

The contractor shall design and install a fully operational Office space as described in this PWS.

Fully functioning and ready to equip office space.

Work meets specifications described in PWS and manufacturer’s instructions, zero deviation will be accepted

COR will visually inspect

PRS # 3

The contractor shall coordinate installation of communications infrastructure with 105th COR and 105th AW Communications Flight to ensure proper placement of communications infrastructure.

Standards are based on the PWS and Communications Flight requirements.

Work meets specifications described in PWS and manufacturer’s instructions, zero deviation will be accepted

COR will visually inspect

PRS # 4

The contractor shall provide system start up and manufactures warranty.

Provide warranty specified in this

PWS

100% completion of listed item.

COR and manufacturer representativ es approval of system and warranty lerle

PRS # 5

The contractor shall provide testing results and commissioning of electrical system.

Standards are based on the PWS and local laws

Work meets specifications described in PWS and manufacturer’s instructions, zero deviation will be accepted

COR and manufacturer representativ es approval of testing results

W50S8D23Q0001

TECHNICAL EXHIBIT 2

DELIVERABLES

SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Quality Control Plan

Within 10 days of contract award

1 original Hard copies with back-up CD in MS Word

Original to KO

Back-up CD to

COR

Design Submittal Within 30 days of contract award

1 original hard copy Hard copies with back-up CD in MS Word format

Material submittal Within 30 days of contract award

1 original hard copy Hard copy with back-up CD in MS

Back-up CD to COR

Project Schedule

Within 10 days of contract award

1 original hard copy Hard copy with back-up CD in MS

Testing Results & Agency Certifications

Prior to project close-out

1 original hard copy Hard copy with back-up CD in MS Word or PDF format

Original to KO

Back-up CD to COR

Commissioning Report

Prior to project close-out

1 original hard copy Hard copy with back-up CD in MS

Project As-Built Drawing

Prior to project close-out

1 original hard copy and 2 CD’s

Hard copy with back-up CD in AutoCAD 2014 or newer

Warranty documentation and O&M manuals

Prior to project completion

1 original hard copy Hard copy with back-up CD in MS

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Repair Southeast Offices/HVAC - Bldg 107

FFP

Project No. WHAY230017 Nonpersonal services: Provide all plant, labor, new and current material, transportation, tools, equipment, appliances, supplies, services, permits, insurance and supervision necessary to Repair Southeast Offices and HVAC - Bldg. 107 in accordance with specifications and drawings.

FOB: Destination

SIGNAL CODE: C

PSC CD: Y1AA

NET AMT

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

Section 00 21 00 - Instructions

INSTRUCTIONS TO OFFERORS

SECTION 002100

SECTION 002100 INSTRUCTIONS TO OFFERORS

1. DESCRIPTION OF THE PROJECT: Project No. WHAY230017, Repair B107 Southeast Offices and HVAC at the 105th Airlift Wing, Newburgh, NY.

2. INSTRUCTIONS TO OFFERORS:

2.1. You are invited to submit a quote in response to our Request for Quote (RFQ) entitled W50S8D23Q0001 Project No. WHAY230017, Repair B107 Southeast Offices and HVAC at the 105th Airlift Wing, Newburgh, NY.

2.2. As a result of this solicitation, the Government intends to award a Firm Fixed Price (FFP) contract resulting from this solicitation. The contract will be awarded based on lowest price that meets or exceeds the requirements outlined in the Statement of Work (SOW), which is deemed responsible in accordance with the Federal Acquisition Regulation and whose quote conforms to the solicitation requirements.

2.3. This solicitation is set-aside 100% for small businesses.

3. NOTICE OF PRE-PROPOSAL CONFERENCE AND SITE VISIT:

3.1. A pre-proposal conference will be conducted on 16 June 2023 at 10:00 AM (EST) for the purposes of briefing on the requirements and answering questions regarding this solicitation. This conference will be held at the Civil Engineering Building 207 at the 105th Airlift Wing, Stewart ANGB, One Maguire Way, Newburgh, NY 12550-5075. Interested Contractors are highly encouraged to attend the pre-proposal conference. The site visit will be held following the conference.

3.2. Due to security conditions, all offerors must register to attend this conference and site visit.

Email the following information for all attendees to Kevin Fenner at the following addressee:

kevin.fenner.1@us.af.mil.

Firm Name and Telephone Number Visitor's Name and Social Security No.

Drivers License and State of Issuance Citizenship

**If you plan on attending this site visit, you must let me know. Also, EACH attendee must have TWO (2) valid forms of government issued ID with them to gain access to the base. If you do not have two valid forms of government issued ID, you will not be granted access to the installation. We will NOT entertain a second site visit for this project.

3.3. This information must be provided in advance, 3 business days prior to the meeting, in order to ensure access to the military base and conference site and ensure adequate seating for the conference attendees. Even if you have access to the base you must register to ensure adequate seating.

The furnishing of the above information is voluntary; however, your failure to furnish all or part of the requested information may result in the Government's denial of your access to the pre-proposal conference. This information will be provided to the Base Security Forces who will authorize your entrance to the site.

3.4. Visitors will pick up their passes at the Installation's Main Entry Gate prior to arrival. You will be required to present the following information upon arrival: (1) Vehicle Registration, (2) Valid Drivers License, (3) Proof of Insurance for Vehicle, (4) Safety Inspection and Car Rental agreement if applicable. Any of the above information furnished by you is protected under the Privacy Act and shall not be released unless permitted by law and/or you have consented to such.

3.5. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

3.6. A record of the conference shall be made and furnished to all prospective offerors via posting at https://sam.gov. The record will include minutes of the meeting, including questions (on a nonattribution basis) and answers.

4. FORMAL COMMUNICATION, OFFEROR EXPLANATIONS:

4.1. Submit all questions in the format shown below by email to the contracting office at the addresses show below. Do NOT contact other personnel directly. Doing so will only delay your answer. All questions must come through the Contracting Office. All questions must be asked by no later than 27 June 2023 @4:00pm EST. Questions asked after that time/date will only be answered if time permits.

Subject Line: Reference No. SOLICITATION W50S8D23Q0001 Email: kevin.fenner.1@us.af.mil

PRE-PROPOSAL INQUIRY FORMAT

Date of Inquiry:

From: Company Name:

Address:

Phone Number: Fax Number:

Email address:

Inquiry: (Please clearly state your question) (If sent via an attachment word docs are preferred to facilitate posting of answers to the master Q&A document.)

4.1. Any explanation desired by an offeror regarding the meaning or interpretation of the solicitation, or proposals, drawings, specifications, etc. must be requested in writing and with sufficient time allowed for a reply to reach offerors before the submission of their quote.

4.2. All questions and requests for information (RFI) must be received NOT LATER THAN the fifth working day prior to the due date for quotes. OFFERORS ARE STRONGLY ENCOURAGED TO

SUBMIT QUESTIONS EARLY IN THIS PROCESS.

4.3. Any changes to the drawings, specifications, etc. will be issued in the form of an amendment.

However, any answers that clarify or provide an interpretation to the drawings, specifications, etc. will NOT be posted via amendment but rather as a response to the RFI on Contracting Opportunities at https://sam.gov.

4.4. Receipt by the offeror must be acknowledged in the space provided on the SF 1442 or by returning a signed copy of the amendment by the time set for receipt of quotes.

4.5. For security reasons, all technical and engineering data related to this solicitation will be distributed using the Contracting Opportunities (https://beta.sam.gov) system.

4.5.1. Amendments, if/when issued will be posted to https://sam.gov/ for electronic downloading. This will normally be the only method of distributing amendments prior to closing;

therefore, it is the offerors responsibility to check the website periodically for any amendments to the solicitation. Websites are occasionally inaccessible due to various reasons.

5. WAGE DETERMINATION:

5.1. Construction Wage Rates applicable to this project are General Decision Number NY20230007 Modification Number 3 dated 02/24/2023 as shown in Section 00800.

6. QUOTE PREPARATION EXPENSES AND PRE-CONTRACT COSTS:

6.1 This RFQ does not commit the Government to pay costs incurred in preparation and submission of quotes or for other costs incurred prior to award of a formal contract.

7. CLAUSES:

7.1. Clauses and provisions from the Federal Acquisition Regulation (FAR) and supplements thereto are incorporated in this document by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text.

8. DISPOSITION OF UNSUCCESSFULQUOTES:

8.1 In compliance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful quotes including the bid bond.

9. OFFERORS QUALIFICATIONS:

9.1 To establish its responsibility, the apparent low offeror may be requested by the Government prior to award, to submit a statement regarding his previous experience in performing comparable work, his business and technical organization, financial and bonding resources and plant available to be used in performing the work. This action may be requested to determine if the contractor is responsible.

CLAUSES INCORPORATED BY FULL TEXT

52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

Organization Site Visit: June 16, 2023, 10:00am EST.

Participants will meet at:

105th Airlift Wing Stewart ANGB One Maguire Way Newburgh, NY 12550-5075

(b) Site visits may be arranged during normal duty hours by contacting:

Name:

Address:

Telephone:

(End of provision)

52.252-3 ALTERATIONS IN SOLICITATION (APR 1984)

Portions of this solicitation are altered as follows:

None

Section 00 45 00 - Representations and Certifications

CLAUSES INCORPORATED BY REFERENCE

252.204-7016 Covered Defense Telecommunications Equipment or Services

-- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 236220.

(2) The small business size standard is $45,000,000.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition--

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

( ) Paragraph (d) applies.

( ) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements--Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services--Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations--Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xii) 52.219-1, Small Business Program Representations (Basic, Alternates I, and II). This provision applies to solicitations when the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(C) The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(xiv) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xvi) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial products or commercial services.

(xvii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xviii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA- designated items.

(xix) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals--Representation. This provision applies to solicitations that include the clause at 52.204-7.)

(xx) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi) 52.225-4, Buy American-Free Trade Agreements-Israeli Trade Act Certificate. (Basic, Alternates II and III.)

This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $50,000, the basic provision applies.

(B) If the acquisition value is $50,000 or more but is less than $92,319, the provision with its Alternate II applies.

(C) If the acquisition value is $92,319 or more but is less than $100,000, the provision with its Alternate III applies.

(xxii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxiii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification. This provision applies to all solicitations.

(xxiv) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certification. This provision applies to all solicitations.

(xxv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

[Contracting Officer check as appropriate.]

(i) 52.204-17, Ownership or Control of Offeror.

(ii) 52.204-20, Predecessor of Offeror.

(iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

(iv) 52.222-48,…