West_Specs_VOL_2.pdf

Orange County Convention Center

Campus Lighting Relay and Controls Replacement

West Building

May 2022

100% Specifications Resubmittal

Campus Lighting Relay Cabinets & Controls Replacement 0

Table of Contents Generated by MasterWorks: 10/22/2021

Division Section Title Pages

SPECIFICATIONS GROUP

General Requirements Subgroup

DIVISION 01 - GENERAL REQUIREMENTS

011100 SUMMARY OF WORK (WEST) 7

012900 PAYMENT PROCEDURES 6

013100 PROJECT MANAGEMENT AND COORDINATION 4

013119 PROJECT MEETINGS 5

013200 CONSTRUCTION PROGRESS DOCUMENTATION 8

013233 PHOTOGRAPHIC DOCUMENTATION 3

013300 SUBMITTAL PROCEDURES 14

014000 QUALITY REQUIREMENTS 11

014200 REFERENCES 2

015000 TEMPORARY FACILITIES AND CONTROLS 13

016000 PRODUCT REQUIREMENTS 5

017300 EXECUTION 8

017329 CUTTING AND PATCHING 4

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL 8

017700 CLOSEOUT PROCEDURES 10

017800 WARRANTIES AND BONDS 3

017823 OPERATION AND MAINTENANCE DATA 7

017839 PROJECT RECORD DOCUMENTS 3

017900 DEMONSTRATION AND TRAINING 8

Facility Construction Subgroup

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

078400 PENETRATION FIRESTOPPING 10

Facility Services Subgroup

DIVISION 26 - ELECTRICAL

260500 COMMON WORK RESULTS FOR ELECTRICAL 6

Campus Lighting Relay Cabinets & Controls Replacement 0

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES 8

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS 5

260533 RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS 12

260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS 8

260943 NETWORKED LIGHTING CONTROL SYSTEMS 71

262726 WIRING DEVICES 6

DIVISION 27 - COMMUNICATIONS

272626 DATA COMMUNICATIONS INTEGRATION 18

APPENDICES

APPENDIX A ORANGE COUNTY IT STANDARDS

END OF TABLE OF CONTENTS

Orange County Convention Center SUMMARY OF WORK (WEST) Campus Lighting Relay Cabinets & Controls Replacement SECTION 01 11 00

SUMMARY OF WORK 011100 - 1

SECTION 01 11 00 - SUMMARY OF WORK (WEST)

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

B. When the titles such as Engineer, Project Engineer, or Owner are used throughout the specification, this implies Orange County as property Owner and/or an officially appointed County Representative.

1.2 SCOPE OF WORK

A. Summary Of Work:

The existing Lighting Control system capability meets the operational needs for the Convention Center for the foreseeable future. The system has software programs which are no longer supported. The existing system has hardware which has reached its end of life and is no longer available or supported. The project is to replace the software systems and hardware systems which are no longer supported

Perform a full replacement of all existing dimmer banks with specified dimming and architectural control products.

Existing GE TLC Relay panels are to be replaced with new Relay panels. Existing Wattstopper relay panels identified on the drawings will remain in place and integrated into the new control system. Per the project drawings some existing designated GE/Horton relay panels will have their electronics sections upgraded to the latest generation as part of this scope. Refer to drawings for more information. All relay, and dimmers connection point to be reinstalled in the current connection point to ensure that the current function of each dimmer and relay panel remain the same as existing.

Extend and connect the existing lighting control system to the North/South Building.

The existing lighting control system in the West Building shall interface directly with the replacement dimmer banks and relay panels in the North/South Building. As each dimmer bank and relay panel is replaced, immediately commission and return it to service in a fully operation state unto the existing/expanded West lighting control system. All dimmer banks/relay panels must be tested and verified by OCCC staff. For facility operational purposes, system functionality must be maintained during the system replacement work. Provide an on-site testing cabinet/assembly for the facility in an area designated by OCCC. This assembly must be present at

SUMMARY OF WORK 011100 - 2

the beginning and left for the Owner’s use after completion of the project. Provide evidence of each new cabinet’s functionality prior to commencement of each replacement of cabinet. All relay, and dimmers connection point to be reinstalled in the current connection point to ensure that the current function of each dimmer and relay panel remain the same as existing.

Furnish a mobile interface (for Personal Digital Assistants, Mobile Telephones, Tablet devices) for auxiliary control of dimming and relay controls via mobile devices and tablets. Link all replaced dimmer banks/relay panels to the existing mobile device platform and expand the existing configuration and interface to existing mobile device platform.

System codes and graphics shall be the same as currently configured.

Software version upgrades that may occur throughout the course of the construction shall be provided at no additional cost.

Maintain existing fire alarm connections and function with new system provide all necessary devices as needed refer to spec section 26 09 43 for all requirements.

The Orange County Convention Center currently provides an extensive Cisco-grade Ethernet network throughout the campus including redundancies, VLANS, and data security components, which will be provided for this project. The Center also provides a robust VMWARE virtual server environment, which will provide any required Windows-based application, web, and SQL virtual servers needed for this project. The Center will also provide necessary Windows 10 workstation/laptop/tablet devices, as well as Android data-enabled devices/phones.

BID ADDITIVE: All work associated with the Chapin Theater

1.3 CONTRACTOR RESPONSIBILITIES

A. The contractor shall have all submittals approved by the Engineer and accepted by the

Owner prior to the start of active construction.

B. The contractor shall have all equipment and material onsite prior to the start of active construction.

C. The contractor shall submit to the Owner prior to the project pre-construction meeting

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the following:

Schedule of Values Construction Schedule Submittal Schedule Emergency Telephone List including subcontractors and suppliers

D. The contractor shall field verify existing conditions of construction prior to start of active construction.

E. The contractor shall coordinate with the Owner on the operation of the existing fire alarm system prior to the start of active construction. There shall be an action plan for the operation of the fire alarm system during construction submitted by the contractor to the Owner for acceptance. This action plan shall be in place prior to the start of active construction. Any false fire alarms that occur during construction and deemed by the Owner to be the fault of the contractor, the contractor shall pay all costs incurred from the local fire department for responding to a false alarm.

F. The contractor is responsible for moving furniture and/or equipment if necessary to perform the work included in the contract. The contractor is responsible for placing the furniture and/or equipment back in its original location. The contractor is responsible for any damages to furniture, equipment, etc., which occur during construction. The contractor shall provide protection for floors, walls, furniture, equipment and any other items that may be subject to damage during the construction periods and will be required to repair or replace to original or better condition.

G. The contractor shall coordinate with the Owner on the operation of the security alarm system prior to the start of active construction. The contractor shall submit an action plan for operation of the security alarm system during construction to the Owner for acceptance prior to start of active construction. This action plan shall be in place prior to the start of active construction. Any false security alarms that occur during construction and deemed by the Owner to be the fault of the contractor, the contractor shall pay all cost incurred from the local police and/or sheriff department for responding to a false alarm.

H. The contractor shall take digital pictures or video of pre-existing conditions of the interior and exterior of the building prior to the start of active construction. Failure to provide digital pictures or video prior to start of construction places the responsibility on the Contractor to complete the necessary replacement, repairs, and/or cleaning as determined by the Owner, at no additional cost to the Owner. One CD copy of digital pictures or video of the existing site conditions shall be submitted to the Owner.

I. The contractor shall at all times maintain daily cleanup of construction areas. Costs for work areas that are not cleaned by the contractor will be cleaned by the Owner and those costs shall be charged back to the contractor via change order.

J. The contractor shall provide a construction schedule to the Owner’s Project Manager prior to the pre-construction meeting.

K. The contractor shall update the construction schedule weekly and submit it to the Owner’s Project Manager for review.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. Type of Contract:

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1. Project will be constructed under a single prime contract.

1.5 WORK UNDER OTHER CONTRACTS

A. Separate contracts may be issued to perform certain construction operations at the site.

The contractor of this project will allow reasonable access and coordination to the other contractor/s.

1.6 WORK SEQUENCE

A. The facility shall remain occupied and operational while work is in progress. All work shall be fully coordinated in writing with Orange County Convention Center Project Manager prior to commencement of work. All work shall be performed at night. Work performed after normal business hours shall be done provided the area where work is done is fully operational and back in original condition prior to beginning of the next business day.

B. The contractor may work on the weekends at his or her discretion with prior written approval from Orange County Convention Center Project Manager. Weekend work shall not be an additional cost to the Owner. The contractor will coordinate with the Orange County Convention Center Project Manager for access to the building on weekends and after hours work.

1.7 CONTRACTOR USE OF PREMISES

A. General: During the construction period, the Contractor shall have limited use of the

Project site for construction operations, as indicated on Drawings by the Contract limits and as indicated by requirements of this Section. The Contractor shall coordinate which areas are acceptable to Convention Center Staff for use during the life of the project.

The Contractor’s use of the premises is limited only by the Owner’s right to perform construction operations with its own forces or to employ separate contractors on portion of the project.

B. General: Limited use of the Project site to construction activities in areas indicated within the limit of the premises. The Contractor may only use portion(s) of the site for storage or work areas only with prior approval from Orange County Convention Center Project Manager.

A. Confine operations to areas within Contract limits indicated on the Drawings.

Portions of the site beyond areas in which construction operations are indicated are not to be disturbed.

B. Keep driveways, loading areas, and entrances serving the premises clear and available to the Owner and the Owner’s employees at all times and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a) Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

b) Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Burial of Waste Materials: Do not dispose of organic and hazardous material on site, either by burial or by burning.

D. Where appropriate, maintain portions of the existing building affected by construction operations in a watertight condition throughout the construction period.

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Repair damage caused by construction operations. Take all precautions necessary to protect the building and its occupants during the construction period.

E. Work Restrictions, General: Confine construction operations to the areas permitted by the contract documents and other Owner directives.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

2. All work may be carried out without time restrictions, unless otherwise directed by the Owner.

3. Unless otherwise directed by the Owner, work shall be scheduled as Night

Shift between the hours of 9PM and 6AM each day.

F. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

G. Provide protection and safekeeping of material and equipment stored on premises.

H. Contractor will move any stored material and equipment, which interfere with operations of the Owner or other contractors at no additional cost to the Owner.

I. Comply with Owner’s requirements for ingress and egress procedures, prohibitions against firearms, procedures for transportation of workers, safety and fire prevention requirements and all applicable pollution control requirements. Refer to the following reference requirements:

a) Orange County Safety and Health Manual http://www.orangecountyfl.net/VendorServices/OrangeCountySafetyand HealthManual.aspx

b) Orange County Policy Manual page 96 regarding Firearms http://www.orangecountyfl.net/portals/0/resource%20library/employment%20- %20volunteerism/Policy%20Manual.pdf

J. Contractor to require all employees and subcontractors to wear non-objectionable clothing; prohibit revealing clothing and articles of clothing with offensive writings displayed. The contractor shall require offending personnel to leave the premises until such clothing is changed.

K. Contractor employees and subcontractors will not fraternize with County employees or the general public during the entire construction period.

L. Use of sound equipment (such as boom boxes, stereos, radios, etc.) is not allowed.

M. Contractor and their personnel shall abide to Orange County Tobacco free policy while on any Orange County Convention Center property. This policy shall apply to building, parking lots, parks, break areas and worksites. Tobacco is defined as tobacco products, including but not limited to: Cigars, cigarettes, pipes, chewing tobacco and snuff. Failure to abide by the policy may result in civil penalties levied under Chapter 386, Florida Statutes and/or Contract enforcement remedies. Refer http://www.orangecountyfl.net/VendorServices/OrangeCountySafetyand%20HealthManual.aspx http://www.orangecountyfl.net/VendorServices/OrangeCountySafetyand%20HealthManual.aspx http://www.orangecountyfl.net/portals/0/resource%20library/employment%20-%20volunteerism/Policy%20Manual.pdf http://www.orangecountyfl.net/portals/0/resource%20library/employment%20-%20volunteerism/Policy%20Manual.pdf

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to the following documents:

a) Orange County Smoking Policy:

http://www.orangecountyfl.net/Portals/0/resource%20library/employment%20- %20volunteerism/Employee%20Handbook.pdf

N. Conduct that is disrespectful, abusive or otherwise objectionable to the Owners’ employees or general public will not be allowed at any time during the construction period. Repetitive complaints and violations of the requirements listed above will be cause for dismissal and or permanent removal of offending personnel from the project.

O. Contractor to coordinate with the Owner the site location for storage of equipment, machinery, materials, tools and a construction waste dumpster.

P. Contractor shall at all times keep the premises free of all waste or surplus materials, rubbish and debris, which is caused by contractor employees or subcontractors resulting from their work. Contractor shall maintain a safe work environment to all building occupants during the construction period.

1.8 SECURITY AND IDENTIFICATION

A. All costs for background investigations will be Contractor’s responsibility. The County shall have the right to request any additional investigative background information including, but limited to, the employment record, Right-To-Know records, E-Verify system records (if the Contractor uses this service as a means to determine employment eligibility, available through www.uscis.gov), training records, payroll records, position for which hired including site location of any personnel assigned to perform the services. The Contractor shall furnish, in writing, such information to the extent allowed by law, prior to commencement of services. The County reserves the right to conduct its own investigation of any employee of the Contractor.

B. A Level 1 (5 years) Background Check for the contractor’s staff must be approved by Orange County’s Security team prior to working in any County facility. Contractors are responsible for obtaining the necessary forms for background checks for work at the Convention Center.

1. For security purposes and to maintain privacy when submitting FDLE Background Checks via e-mail the subject line of the email must contain the following

**EXEMPT**.

2. The Convention Center will inform the contractor of their Background Check results.

3. Upon Background Check approval the contractor’s staff shall arrange an appointment with the Convention Center staff to obtain an Orange County photo ID badge. An affidavit of Identity form (issued by the contractor) and a State of Florida ID or Drivers License will be required.

C. Contractor’s employees will not be allowed in Orange County facilities without completed and approved background investigations.

1.9 OWNER OCCUPANCY

http://www.orangecountyfl.net/Portals/0/resource%20library/employment%20-%20volunteerism/Employee%20Handbook.pdf http://www.orangecountyfl.net/Portals/0/resource%20library/employment%20-%20volunteerism/Employee%20Handbook.pdf

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A. Owner Occupancy: The Owner will be occupying the building during construction.

Normal occupancy hours are 7:00 a.m. to 6:00 p.m. Monday through Friday, however this may vary with show activity.

A. A Certificate of Substantial Completion will be executed for each specific portion of the Work to be occupied prior to Owner occupancy.

B. Obtain a Certificate of Occupancy from local building officials prior to Owner occupancy.

C. Prior to partial Owner occupancy, mechanical and electrical systems shall be fully operational. Required inspections and tests shall have been successfully completed. Upon occupancy, the Owner will provide operation and maintenance of mechanical and electrical systems in occupied portions of the building.

1.10 DISTRIBUTION OF RELATED DOCUMENTS

A. The Contractor is solely responsible for the distribution of ALL related documents/drawings to ALL appropriate vendors/subcontractors to ensure proper coordination of all aspects of the project and its related parts during bidding and construction.

1.11 CONTRACT DOCUMENT FILE

A. Copies of the Contract Documents, Plans, Specifications, Addenda, Change Orders, Engineers Supplemental Instructions, approved Shop Drawings, Substitution Acceptances, etc. shall be placed and maintained at the project site by the Contractor throughout the entire contract period. These said documents shall be filed in a manner that allows for ease of retrieval. Documents shall be made available to the Engineer and the County's representatives throughout this same period.

1.12 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

PART 2 - PRODUCTS

2.1 ASBESTOS FREE MATERIAL

A. Contractor shall provide a written and notarized statement on company letterhead(s) to certify and warrant that ONLY ASBESTOS FREE MATERIALS AND PRODUCTS were provided AS REQUIRED BY THE Engineer. Such statement shall be submitted with the final payment request. Final payment shall not be made until such statement is submitted. Contractor agrees that if materials containing asbestos are subsequently

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discovered at any future time to have been included in the construction, the Contractor shall be liable for all costs related to the redesign or modification of the construction of the project so that materials containing asbestos are removed from the facility. If construction has begun or has been completed pursuant to a design that includes asbestos containing materials, the Contractor shall also be liable for all costs related to the abatement of such asbestos.

PART 3 - EXECUTION (Not applicable).

END OF SECTION 01 11 00

Campus Lighting Relay Cabinets & Controls Replacement

PAYMENT PROCEDURES 012900-1

SECTION 01 29 00 - PAYMENT PROCEDURES

PART I - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements governing the Contractor’s Applications for Payment.

B. The Contractor’s Construction Schedule and Submittal Schedule are included in

Section 01 33 00 – “SUBMITTAL PROCEDURES”.

1.3 SCHEDULE OF VALUES

A. Coordinate preparation of the Schedule of Values with preparation of Contractor’s Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including Application for Payment forms with Continuation Sheets, Submittals Schedule, and Contractor's Construction Schedule.

2. Submit the Schedule of Values to the Owner at the earliest feasible date, but in no case later than Preconstruction Meeting. Submit the Schedule of Values to Architect 10 days after receipt of Notice to Proceed.

3. Sub-Schedules: Where the Work is separated into phases that require separately phased payments, provide sub-schedules showing values correlated with each phase of payment.

B. Format and Content: Use the Project Manual Table of Contents as a guide to establish the format for the Schedule of Values. Provide at least one line item for each Specification Section.

1. Identification: Include the following project identification on the Schedule of Values:

a. Project name and location.

b. Name of the Engineer/Architect

c. Architect’s Project Number

d. Contractor’s name and address

e. Date of submittal

2. Arrange the Schedule of Values in a tabular form with separate columns to indicate the following for each item listed:

PAYMENT PROCEDURES 012900-2

a. Generic name

b. Related Specification Section

c. Change Orders (numbers) that have affected value

d. Dollar Value

e. Percentage of Contract Sum to the nearest one-hundredth percent, adjusted to total 100 percent

3. Submit AIA Document G703 Continuation Sheets

4. Provide a breakdown of the Contract Sum in sufficient detail to facilitate continued evaluation of Applications for Payment and progress reports.

Coordinate with the Project Manual table of contents. Break principal subcontract amounts down into several line items:

a. A value will be given for at least every major specification section

(subsections can logically be grouped together).

b. A single material subcontractor will not be required to be broken down into labor and material unless it is anticipated the materials will be stored and invoiced prior to installation.

c. All multiple item subcontracts or work items (i.e. mechanical, electrical items, etc.) will be shown broken down at least in labor and material (all taxes, burden and overhead and profit included).

d. Mobilization (move-on, bond, insurance, temporary office and sanitary service installation) shall not exceed 2 1/2% of contract price.

e. For multi-story work all items broken down per floor.

f. HVAC: Typically shown per specification section, labor and material, per floor.

g. Electrical: same as HVAC.

h. Logical grouping of specification subsections are permitted.

5. Round amounts off the nearest whole dollar, the total shall equal the Contract Sum.

6. For each part of the Work where an Application for Payment may include materials or equipment, purchased or fabricated and stored, but not yet installed, provide separate line items on the Schedule of Values for initial cost of the materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Margins of Cost: Show line items for indirect costs, and margins on actual costs, only to the extent that such items will be listed individually in Applications for Payment. Each item in the Schedule of Values and Applications for Payment shall be complete including its total cost and proportionate share of general overhead and profit margin.

a. At the Contractor’s option, temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown as separate line items in the Schedule of Values or distributed as general overhead expense.

PAYMENT PROCEDURES 012900-3

8. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the contract sum.

1.4 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments ascertified by the Owner’s representative and paid for by the Owner.

1. The initial Application for Payment, the Application for Payment at time of

Substantial Completion, and the Final Application for Payment involve additional requirements. See items G, I, J and K of this section.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Forms: Use the County’s most updated form as the form for Application for Payment. Form given at the Preconstruction Conference. The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

D. Payment Application Times: Progress payments shall be submitted to Architect on the 5th of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

E. Payment Application Forms: Use AIA Document G702 and AIA Document G703 Continuation Sheets as form for Applications for Payment.

F. Application Preparation: Complete every entry on the form, including notarization and execution by person authorized to sign legal documents on behalf of the Owner. Architect will return incomplete applications will be returned without action.

1. Entries shall match data on the Schedule of Values and Contractor’s

Construction Schedule. Use updated schedules if revisions have been made.

2. Include amounts of Change Orders and Construction Change Directives issued prior to the last day of the construction period covered by the application.

G. Transmittal: Submit four (3) original executed copies of each Application for

Payment to the Project Manager/Architect by method ensuring receipt within 24 hours; one copy shall be complete, including waivers of lien and similar attachments, when required.

1. Transmit each copy with a transmittal form listing attachments, and recording appropriate information related to the application in a manner acceptable to the Project Manager.

H. Waivers of Mechanics Lien: With each Application for Payment submit waivers of mechanics liens (lien from every entity who is lawfully entitled to file a

PAYMENT PROCEDURES 012900-4

mechanic's lien arising out of the Contract and related to the Work covered by the payment.) from subcontractors of sub-subcontractors and suppliers for the construction period covered by the previous application.

1. Submit partial waivers on each item for the amount requested, prior to deduction for retainage on each item.

2. When an application shows completion of an item, submit final or full waivers.

3. The Owner reserves the right to designate which entities involved in the work must submit waivers.

4. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to Owner.

5. List all Subcontractor’s start and finish dates to substantiate any Notice to

Owner received by the Project Manager.

G. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of the first Application for Payment include the following:

1. List of principal subcontractors

2. List of principal suppliers and fabricators

3. Schedule of Values

4. Approved Contractor’s Construction Schedule (preliminary if not final)

5. Schedule of principal products

6. Schedule of unit prices (if applicable)

7. Submittal schedule (preliminary if not final)

8. List of Contractor’s staff assignments

9. List of Contractor’s principal consultants

10. Copies of building permits for trades requiring separate permits

11. Copies of authorizations and licenses from governing authorities for performance of the Work

12. Initial progress report

13. Report of Pre-construction Meeting

14. Initial settlement survey and damage report, (if required)

15. Listing of all long lead procurement items monthly applications for payment will be accompanied with updated schedule and review of as-built drawings

16. Certificates of insurance and insurance policies.

H. Interim Application for Payment: Payment will be processed once a month. No applications will be processed without receipt of previous month’s waiver of lien described in subsection F above. Payment for item will be based on percentage completed as determined and approved by the County Project Manager or invoice for stored materials. Retainage (5%) will be held for all interim applications.

I. Application for Payment at Substantial Completion: Following issuance of the

Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete. Application shall also include all items listed in Part H. above.

PAYMENT PROCEDURES 012900-5

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

J. Administrative actions and submittals that shall proceed or coincide with

Substantial Completion Payment. Substantial Completion as defined per General Conditions Section “F” application include:

1. Occupancy permits and similar approvals

2. Warranties (guarantees) and maintenance agreements

3. Test/adjust/balance records

4. Maintenance instructions

5. Start-up performance reports

6. Change-over information related to Owner’s occupancy, use, operation and maintenance

7. Final cleaning

8. Application for reduction of retainage, and consent of surety

9. List of incomplete Work, recognized as exceptions to Project Manager’s

Certificate of Substantial Completion

K. Final Payment Application: Administrative actions and submittals which must precede or coincide with submittal of the final payment. Application for Payment includes the following:

1. Completion of Project Close-Out requirements

2. Completion of items specified for completion after Substantial Completion

3. Assurance that unsettled claims will be settled Evidence that claims have been settled.

4. Assurance that all work has been completed and accepted

5. Insurance certificates for products and completed operations where required, and proof that taxes, fees and similar obligations have been paid

6. Removal of temporary facilities and services

7. Removal of surplus materials, rubbish and similar elements

8. Change of door locks to Owner’s access

9. Submission of all close-out documents. Refer to Section 01 77 00.

10. Updated final statement, accounting for final changes to the Contract

Sum.

11. AIA Document G706, "Contractor's Affidavit of Payment of Debts and

Claims."

12. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

13. AIA Document G707, "Consent of Surety to Final Payment."

14. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

15. Final, liquidated damages settlement statement.

PAYMENT PROCEDURES 012900-6

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 01 29 00

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

A. Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

A. This Section specifies administrative and supervisory requirements necessary for project coordination including, but not necessarily limited to:

1. Coordination Drawings

2. Administrative and supervisory personnel

3. General installation provisions

4. Cleaning and protection

5. Project Meetings

6. Requests for Interpretation (RFIs).

B. Progress meetings, coordination meetings and Pre-installation conferences are included in Section 01 31 19 “Project Meetings”.

C. Requirements for the Contractor’s Construction Schedule are included in Section 01 33 00 “Submittal Procedures”.

D. See Division 1 Section "Execution Requirements" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

1.2 DEFINITIONS

A. RFI: Request from Contractor seeking interpretation or clarification of the Contract Documents.

1.3 COORDINATION

A. Coordination: Coordinate construction activities included under various Sections of these Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included under different Sections of the Specification that are dependent upon each other for proper installation, connection, and operation.

1. Where installation of one part of the Work is dependent on installation of other components, either before or after its own installation, schedule construction activities in the sequence required to obtain the best results.

2. Where availability of space is limited, coordinate installation of different components to assure maximum accessibility for required maintenance, service and repair.

3. Make adequate provisions to accommodate items scheduled for later

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

B. Where necessary, prepare memoranda for distribution to each party involved outlining special procedures required for coordination. Include such items as required: notices, reports, and attendance at meetings.

1. Prepare similar memoranda for the Owner and separate Contractors where coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Schedules: Contractor's Construction Schedule & Schedule of

Values,

2. Installation and removal of temporary facilities and controls.

3. Delivery and processing of submittals

4. Progress meetings

5. Pre-installation conferences

6. Project close-out activities.

7. Startup and adjustment of systems D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

1. Salvage materials and equipment (if any) involved in performance of, but not actually incorporated in, the Work.

E. Lack of coordination as specified in this and other sections of the contract documents are in grounds for assessment of back charges and/or termination in order to remediate the situation.

1.4 SUBMITTALS

A. Coordination Drawings: Prepare and submit coordination Drawings where close and careful coordination is required for installation of products and materials fabricated off-site by separate entities, and where limited space availability necessitates maximum utilization of space for efficient installation of different components.

1. Show the interrelationship of components shown on separate Shop

Drawings.

2. Indicate required installation sequences.

3. Comply with requirements contained in Section “Submittals”.

4. Content: Project-specific information, drawn accurately to scale. Do not base Coordination Drawings on reproductions of the Contract Documents or standard printed data. Include the following information, as applicable:

PROJECT MANAGEMENT AND COORDINATION 013100 - 3

a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

b. Indicate dimensions shown on the Contract Drawings and make specific note of dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements.

Provide alternate sketches to Architect for resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

5. Sheet Size: At least 8-1/2 by 11 inches but no larger than 30 by 40 inches.

6. Number of Copies: Submit five (5) copies of each submittal. Architect and Consultants will each retain one copy.

7. Refer to individual Sections for Coordination Drawing requirements for Work in those Sections. B. Staff Names: At the Preconstruction Conference submit a list of the Contractor’s principal staff assignments, including the Superintendent and other personnel in attendance at the site; identify individuals, their duties and responsibilities; list their addresses and telephone numbers.

8. Post copies of the list in the project meeting room, the temporary field office, and each temporary telephone.

PART 3 - EXECUTION

3.1 GENERAL INSTALLATION PROVISIONS

A. Inspection of Conditions: Require the Installer of each major component to inspect both the substrate and conditions under which work is to be performed. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

B. Manufacturer’s Instructions: Comply with manufacturer’s installation instructions and recommendations, to the extent that those instructions and recommendations are more explicit or stringent than requirements contained in Contract Documents.

C. Inspect materials or equipment immediately upon delivery and again prior to installation. Reject damaged and defective items.

D. Provide attachment and connection devices and methods necessary for securing work. Secure work true to line and level. Allow for expansion and building movement.

E. Visual Effects: Provide uniform joint widths in exposed work. Arrange joints in exposed work to obtain the best visual effect. Refer questionable choices to Project Manager for final decision.

F. Recheck measurements and dimensions, before starting each installation.

G. Install each component during weather conditions and Project status that will ensure the best possible results. Isolate each part of the completed construction from incompatible material as necessary to prevent deterioration.

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H. Coordinate temporary enclosures with required inspections and tests, to minimize the necessity of uncovering completed construction for that purpose.

I. Mounting Heights: Where mounting heights are not indicated, install individual components at standard mounting heights recognized within the industry for the particular application indicated. Refer questionable mounting height decisions to the Project Manager for final decision.

3.2 CLEANING AND PROTECTION

A. During handling and installation, clean and protect construction in progress and adjoining materials in place. Apply protective covering where required to ensure protection from damage or deterioration at Substantial Completion.

B. Clean and maintain completed construction as directed by the Project Manager and as frequently as necessary to ensure its integrity and safety through the remainder of the construction period. Adjust and lubricate operable components to ensure operability without damaging effects.

C. Limiting Exposures: Supervise construction activities to ensure that no part of the construction, completed or in progress, is subject to harmful, dangerous, damaging, or otherwise deleterious exposure during the construction period. Where the applicable, such exposures include, but are not limited to, the following:

1. Excessive static or dynamic loading

2. Excessively high or low temperatures

3. Excessively high or low humidity

4. Air contamination or pollution

5. Water

6. Solvents

7. Chemicals

8. Soiling, staining and corrosion

9. Rodent and insect infestation

10. Combustion

11. Destructive testing

12. Misalignment

13. Excessive weathering

14. Unprotected storage

15. Improper shipping or handling

16. Theft

17. Vandalism

END OF SECTION 01 31 00

PROJECT MEETINGS 013119 - 1

SECTION 01 31 19 - PROJECT MEETINGS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

B. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved.

Distribute the meeting minutes to everyone concerned, including Owner and Architect, within three days of the meeting.

A. This Section specifies administrative and procedural requirements for project meetings including but not limited to:

1. Pre-Construction Conference

2. Pre-Installation Conference

3. Coordination Meetings

4. Progress Meetings

B. Construction schedules are specified in Section 01 33 00 - Submittal Procedures.

1.3 PRE-CONSTRUCTION CONFERENCE

A. Schedule a pre-construction conference and organizational meeting at the project site or other convenient location no later than 20 days after execution of the agreement and prior to commencement of construction activities. Conduct the meeting to review responsibilities and personnel assignments.

B. Attendees: The County’s Representative, the Contractor and its superintendent, major subcontractors, manufacturers, suppliers and other concerned parties shall each be represented at the conference by persons familiar with project and authorized to conclude matters relating to the work.

C. Agenda: Discuss items of significance that could affect progress including such topics as:

1. Tentative construction schedule

2. Phasing.

3. Critical Work sequencing and/coordinating

PROJECT MEETINGS 013119 - 2

4. Designation of responsible personnel and their duties.

5. Procedures for processing field decisions and Change Orders

6. Procedures for RFIs.

7. Procedures for testing and inspecting. Procedures for processing

Applications for Payment

8. Distribution of Contract Documents

9. Submittal of Shop Drawings, Product Data and Samples

10. Preparation of record documents

11. Use of the Premises

12. Work restrictions.

13. Owner’s occupancy requirements.

14. Responsibility for temporary facilities and controls.

15. Office, Work and storage areas

16. Equipment deliveries and priorities

17. Safety procedures

18. First aid

19. Security

20. Housekeeping: Construction waste management and recycling. Progress cleaning.

21. Working hours

22. Parking availability.

D. Contractor must submit at the time of the meeting at least the following items:

1. Schedule of Values

2. Listing of key personnel including project superintendent and subcontractors with their addresses, telephone numbers, and emergency telephone numbers.

3. Preliminary Construction Schedule

4. Submittal Schedule

1.4 PRE-INSTALLATION CONFERENCE

A. Conduct a Pre-installation conference at the site before each construction activity that requires coordination with other construction. Attendees: The Installer and representatives of manufacturers and fabricators involved in or affected by the installation, and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise at least 48 hours in advance the Project Manager of scheduled meeting dates.

1. Agenda: Review the progress of other construction activities and preparations for the particular activity under consideration at each pre-installation conference, including requirements for:

a. Contract Documents

b. Options

c. Related Change Orders

d. Purchases

e. Deliveries

f. Submittals

g. Review of mockups

PROJECT MEETINGS 013119 - 3

h. Shop Drawings, Product Data and Quality Control Samples

i. Possible conflicts

j. Compatibility problems

k. Time schedules

l. Weather limitations

m. Manufacturer's recommendations

n. Comparability of materials

o. Acceptability of substrates

p. Temporary facilities and controls

q. Space and access limitations

r. Governing regulations. Regulations of authorities having jurisdiction

s. Safety

t. Inspection and testing requirements

u. Installation procedures.

v. Coordination with other work.

w. Required performance results

x. Recording requirements

y. Protection of adjacent work.

z. Protection of construction and personnel.

2. Record significant discussions and agreements and disagreements of each conference along with and approved schedule including required corrective measures and actions. Reporting: Distribute the record of the meeting to everyone concerned promptly including the Owner and Engineer.

3. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of Work and reconvene the conference at the earliest feasible date.

1.5 COORDINATION MEETINGS

A. Conduct project coordination meeting at weekly intervals on day and time as established by the Project Manager or more frequently, if necessary convenient for all parties involved. Project coordination meetings are in addition to specific meetings held for other purposes, such as regular progress meetings and special pre-installation meetings.

B. Request representation at each meeting by every party currently involved in coordination or planning for the construction activities involved, to include subcontractors and representatives.

C. Contractor shall record meeting results and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

1.6 PROGRESS MEETINGS

A. Conduct progress meetings at the Project site at bimonthly (weekly) intervals or more frequently if necessary as directed by the Project Manager. Notify the Owner at least 48 hours in advance of scheduled meeting time and dates. Coordinate

PROJECT MEETINGS 013119 - 4

dates of meetings with preparation of the payment request.

B. Attendees: In addition to representatives of the Owner and Engineer/Architect, each subcontractor, supplier or other entity concerned with current progress of involved in planning, coordination or performance of future activities with the project shall be represented at this meeting and authorized to conclude matters relating to progress.

C. Agenda: Review and correct or approve minutes of the previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to the current status of the Project.

1. Contractor’s Construction Schedule: Review progress since the last meeting.

Determine where each activity is in relation to the Contractor’s Construction Schedule, whether on time, ahead, or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time. Review the schedule for next period.

2. Review the present and future needs of each entity present, including such items as:

a. Interface requirements

b. Time

c. Sequences of operations.

d. Deliveries

e. Off-site fabrication problems

f. Access

g. Site utilization

h. Temporary facilities and services

i. Hours of work

j. Hazards and risks

k. Housekeeping Progress cleaning

l. Quality and work standards

m. Change Orders Status

n. Documentation of information for payment requests.

o. Status…