Part_G_-_Supplemental_Conditions.pdf

PART G: SUPPLEMENTAL CONDITIONS/SPECIAL PROVISIONS

1. SECURITY AND IDENTIFICATION:

A. A Level 1 (5 years) FDLE Background check for the Contractor's staff and its Subcontractors must be approved by Orange County's Security team prior to working in any County facility. Contractors are responsible for obtaining the necessary forms for background checks for work at the Convention Center.

All background checks will be sent to County Project Manager for approval.

Contractor's staff and its Subcontractors will not be allowed in Orange County facilities without a completed and approved background investigation.

The Convention Center will inform the Contractor of their Background Check results.

B. Contractor shall be responsible for all costs for background investigations. Background checks must be renewed annually. The County shall have the right to request any additional investigative background information including, but limited to, the employment record, Right-To-Know records, E-Verify system records (if the Contractor uses this service as a means to determine employment eligibility, available through www.uscis.gov), training records, payroll records, position for which hired including site location of any personnel assigned to perform the services. The Contractor shall furnish, in writing, such information to the extent allowed by law, prior to commencement of services. The County reserves the right to conduct its own investigation of any employee of the Contractor.

For security purposes and to maintain privacy when submitting FDLE Background Checks via e-mail the subject line of the email must contain the following **EXEMPT** The Convention Center will inform the Contractor of their Background Check results.

C. Upon Background Check approval, the Contractor's staff shall arrange an appointment with the

Convention Center staff to obtain an Orange County photo ID badge. An affidavit of Identity form (issued by the Contractor) and a State of Florida ID or Driver's License will be required from the staff. All badges must be returned at the end of the project. Cost associated with stolen or unreturned badges is $50.00 for each.

D. The Contractor shall arrange an appointment with County Project Manager to receive, when applicable, keys to the project areas the Contractor requires access. The Contractor shall be responsible for returning all the keys to County Project Manager at the project close-out phase. If any of the keys are lost, the Contractor shall reimburse OCCC for replacement of the core associated with the key that was lost. The cost for each core is $50.00. The Contractor shall also request OCCC parking hang tags for Contractor's staff to park on OCCC designated parking lots during construction work hours. The Contractor shall submit the required forms given by the County Project Manager for the issuance of hang tags. All hang tags must be returned at the end of the project. Cost associated with lost, stolen or unreturned parking hang tags is $50.00.

E. The Contractor shall include in it's bid the cost to provide a Fire Watch in full compliance with the OC Fire

System Protocol, and have a point of contact for Fire Protection when the fire system is down in their work areas. In addition, the contractor needs to have a plan if a fire incident occurs including calling OCCC Security line 407-685-9828 on this plan .Fire Watch shall be provided for each area for the entire time the Fire Sprinkler System is off line. Fire Watch is required to be for 24 hour periods during the time the Fire Sprinkler System is off line.

G-1

2. CONTRACTORS SUBM ITTALS: The Contractor shall forward all the submittals, product data, shop drawings, mockups, samples and other submittals to the A/E Design Team. The A/E Design Team will review all submittals one- Builder concerning product data, shop drawings and other submissions, as required for general conformance with design concept of this Project and the Contract Documents in consultation with the Owner. All submittals will be returned to the Contractor and all responses shall also be recorded on e-Builder. All approved submittals shall bear the A/E Design Team's stamp and be delivered to the Owner Project Team at Substantial Completion. The Owner Project Team will manage and monitor at all times the Submittal log in conjunction with the A/E Design Team. Status of the log will be reviewed by the Owner Project Team as a part of each Construction Progress Meeting.

3. CONSTRU CTION SCHEDULE / LIQUIDATED DAM AGES: This work has an anticipated construction substantial duration of 700 calendar days from the OCCC official Notice to Proceed, and a final completion of 30 calendar days from the date of substantial completion. On site work availability is limited due to convention center events. Work is required to be scheduled around show activity. If substantial and final completion is not met by the required time, liquidated damages will be applied at a rate of $1,200.00 per day for substantial and a rate of $750.00 per day for final completion, as per the provisions in the Contract governing liquidated damages. If applicable, liquidated damages for Substantial Completion and Final Completion may run concurrently, if Substantial is not reached prior to the Final deadline.

4. CONSTRUCTION SCHEDUL E WITH EVENTS: The Convention Center is an occupied and active space that is operational at all times. On site work availability is limited due to convention center scheduled show events and Orange County holidays. The project site is anticipated to be available to the contractor seven (7) days per week.

Contractor work hours are anticipated to be all night work only. Any noise generated activity off hours and any exeptions to the work hours must be approved in advance by the County Project Manager, unless approved otherwise by the Project Manager at least 48 hours in advance for work outside those hours. Work shall be sequenced for shows to be accommodated during the project duration .

At the pre-construction meeting, the Owner will make every effort to provide the estimated dates for non-work days (no construction activity) based on the most current information availa ble. However, the show schedule is subject to change based on show activities. Any permissible work activities during the non-work days will be determined at the County Project Managers discretion. With the advanced approval of the County Project Manager, specific dates may be coordinated with the Contractor for their work schedule.

The Convention Center is a very active facility. Shows are booked years in advance. No show will be rescheduled to accommodate this OCCC Campus Lighting Relay Cabinet and Controls Replacement project. The project is designed to allow the contractor to perform many tasks in back-of-house locations. The project will be scheduled to allow 3 to 4 day windows to take a panel out of service, replace the panel, and restore service for show activity. The County Project Manager and the Contractor shall coordinate to schedule these tasks. The current economic climate has generated a significant number of new events being contracted within a few months of the event taking place. The current supply chain challenges are projected to be a significant variable to schedule installation of specified equipment in the project. When a Notice to Proceed (NTP) is issued and the selected contactor is able to reasonably project delivery times for material, the County Project Manager will coordinate with the Contractor to identify and block out dates in the event schedule for installation of the material and software for the Lighting Control System.

In the event that the available scheduled work times/days are cancelled or rescheduled by the Owner , the Contractor may submit a request for additional work times/days within five (5) calendar days of said cancellation/rescheduled period, if required to meet the scheduled completion date. This request must be accompanied by adequate justification. If the Contractor is given or requests additional time that includes days or weekends in order to meet the scheduled completion date, no shift differential costs will be allowed.

G-2

5. COMMUNICATION AND GENERAL OVERSIGHT: The Contractor shall communicate with all the project participants during all phases of pre-construction, construction, project close out and other project activities to include the following:

a. Communicate daily or periodically with the Orange County Convention Center Capital Planning Project Manager and it's Project Team as needed. The Contractor shall submit a report daily, weekly, and monthly on concerns related to design and construction efforts, activities, costs, scope and schedule.

b. The Contractor shall include in its bid a minimum of one (1) license in oder to utilize the County's adopted e- BuilderTM program for all communications with the A/E Design Team, and other members of Owner Project Team. This is to include but not limited to: changes orders, RFl's, submittals, daily reports or any other corresondance deemed to be necessary by the county project management team. The cost of a single license is approximately $2,050 per year. The Contractor is responsible for the costs of their e-Builder licenses throughout the duration of construction and closeout phases.

c. Assist in facilitating workshops and meetings with the Orange County Convention Center Capital Planning Team. These meetings will be held to determine requirements for the Project as required

6. CONSTRUCTION REPORTS: The Contractor shall submit and record in e-Builder Daily Construction Reports within

48 hours. These reports shall contain information on construction activities, manpower, equipment, materials, deliveries, safety, and other pertinent information. Each construction daily report shall include:

a. The date, time on and off site, weather conditions and temperature

b. General discussion of the daily work and progress, including a description of the activities completed and started and an assessment of the work accomplished by location

c. Project accidents, deficiencies, changes or corrective action to maintain schedule

d. Damage to existing facilities

e. Project delays, reason for delay and corrective action to maintain schedule

f. Record when Contractor's is on site, number of workers by craft and list of equipment items by type

g. Construction testing activities, results, and observations

h. Where possible and appropriate, the quantities of work put into place

i. Description of potential disputes between the Contractor and Orange County and/or A/E Design Team

j. Description of any direction or corrective action given to the Contractor

k. Description of non-conforming work I. Detailed record of materials, equipment and number of works by craft used in connection with extra work, or in situations where there is reason to suspect a request for change order or claim maybe submitted by the Contractor.

m. Photographic documentation and associated log with description. These photographs should be capturing daily project progress, overall site conditions, job accidents, deficiencies noted, deviations or changes from drawings or technical specifications, items that could cause delays (i.e. weather conditions, unforeseen conditions) and staged materials/equipment.

n. Incident Reports (if applicable)

Monthly reports shall be submitted to the Owner Project Team by the 1st of every month, detailing construction progress during the month, costs, safety remarks, schedule milestones, manpower and upcoming events. Each monthly report shall be recorded in e-Builder.

7. WORK RESTRICTIONS: The Contractor shall be responsible for covering exposed work areas during non-working hours. The work areas shall be covered to prevent visible exposure from all angles of sight. Contractor shall obtain approval from the Owner for covering material prior to installation.

G-3

Contractor is responsible for bundling up, tying and tagging all the cables laying loose on the existing ceilings, prior ceilings removal. The contractor is responsible for rolling up, tying and tagging the cables of all the devices in the existing ceilings, prior device and ceiling removal. The contractor shall coordinate these efforts with the County Project Manager.

Contractor is responsible for providing their own equipment and method of construction waste disposal. Battery operated lifts shall have gel cell batteries. Accessibility for equipment such as scissor lifts or electric powered maintenance carts shall be permitted with limited access areas, as coordinated and approved with the OCCC Construction Project Manager.

Availability of space for staging/lay down area will determine whether County will permit the Contractor to set up a staging area. The County Project Manager will make reasonable staging/storage accommodations on property.

Contractor staging area on site will depend on availability of space; however, relocation of staging area may be required during project.

After completion of the work, the Contractor shall replace or restore to the original condition all affected areas within the project limits. Contractor is required to provide all materials for patching and painting per the finishes information provided by the OCCC Construction Project Manager.

8. TRANSPORT DEVICES: Personal transport equipment such as rollerblades, razor scooters, skates, hover-boards, and skateboards are not permitted on OCCC premises.

Contractor shall obtain prior approval from the County Project Manager for operation of electric motor vehicles (e.g.

Segways®) on the show floor. Safe operating practices shall be used at all times. Segways® and electric scooter-style wheelchairs are currently the only personal transport equipment with rubber wheels allowed in OCCC concourses, lobbies, and registration areas. Non-gasoline powered motorized vehicles, such as electric carts and bicycles, may be operated in OCCC's exhibit halls during move-in and move-out days only. Bicycles shall be walked, not ridden, across any OCCC concourse, lobby or registration area. All vehicles, transport devices, and equipment shall be operated in a safe manner.

Motorized vehicles, such as personnel carts, forklifts, pallet jacks, and other related motorized vehicles with steel and/or hard metallic wheels are not permitted on the OCCC's concourses, lobbies, and registration areas. Lifts or other wheeled vehicles approved for use in carpeted areas shall have non-marking tires, or tires that are covered with carpet tape or heavy-duty polyethylene sheeting. Carpeted areas shall be protected by Rhino board or similar products in concours/high traffic areas. The use of Masonite is not permitted in concourse/high traffic areas. Gasoline or propane motorized vehicles are not permitted on the OCCC's concourses, lobbies, tunnels and registration areas.

The on site staging areas shall be coordinated with the County Project Manager. Contractor vehicle parking is on a specific parking lot to be coordinated with the County Project Maanager.

9. OWNER PROVIDED EQUIPMENT / CONTRACTOR INSTALLED: If the Contractor is provided with owner equipment/material, Contractor shall install, connect, erect, use, clean and condition, as required, in accordance with the instructions of the applicable manufacturer instructions/warranty. Contractor shall schedule and coordinate with the County Project Manager the inspections and relocation to the jobsite of equipment/material located at the OCCC Warehouse. Any request outside of normal business hours would be approved by County Project Manager at least forty-eight (48) hours in advance. Contractor shall inspect the equipment/material prior to accepting it form the OCCC Warehouse. After acceptance, Contractor shall be responsible for the condition of the equipment/material.

Any delivered equipment/material found to be damaged shall be reported to County Project Manager within 48 hours (via email with pictures and serial number and description of damages). Owner will be responsible for contacting suppliers regarding any warranty issues.

G-4

The facilities restrooms can be used by the Contractor with previous coordination and approval of the County Project Manager. Where possible, the owner will provide temporary power. The Contractor is responsible for connection to the owner provided power.

10. CHANGE OF CONTRACT AMOUNT AND CONTRACT TIME: Proposals or Claims for adjustment shall be in accordance to "Invitation for Bids", Part F - General Conditions, Article 13. The Contractor shall submit in the form prescribed by the County an itemized cost breakdown together with supporting data. This submittal shall be presented using the OCCC Capital Planning Potential Change Order form on MS Excel format.

11. UTILITY COORDINATION: The Contractor shall coordinate any utility improvements and / or relocations for this project. The Contractor shall not use utility delays as a basis for additional compensation. Contractor shall be responsible for all coordination with utilities and shall cooperate fully with utility companies in the relocation of their facilities.

12. LICENSES/PERMITS/FEES: Refer to "Invitation for Bids", Part C - Instructions to Bidder, Section 31.

OCCC will pay for all applicable permits & fees. Contractor shall not include the cost of permits & fees in their bid price. The Contractor is responsible for cost associated with permit lapse renewal. The Contractor is also responsible for cost associated with failed inspections.

The Orange County Building Division has assigned the following Building Permit Number: B21902232

13. REQUEST FOR ADDITIONAL INFORMATION (RFI): The County will require a reasonable amount of time, at least 5 business days, to respond to any RFI submitted by the Contractor. Any delays in responding to the RFI shall not be the basis for reimbursement of any additional compensation, including delay claims. The Contractor shall submit all Requests for Information (RFI) on e-Builder to request technical interpretation of the plans/drawings and specifications. The A/E Team will evaluate requested deviation from the approved design or specification; will review and respond to RFls. Any supplementary sketches will be provided for clarification of construction plans and assist in resolving actual field conditions encountered via e-Builder. The OCCC Project Team will monitor and manage at all times a RFI log of all RFl's submitted by the Contractor in conjunction with the A/E Design Team. Status of RFI log will be reviewed as part of each Project Progress Meeting.

G-5