Well Repair_ Maintenance_ and Ancillary Services.pdf

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Well Repair, Maintenance, and Ancillary Services Invitation For Bid

Operations

Project ID: ITB No. 2025/2026-A04

Release Date: Thursday, July 2, 2026

Due Date: Monday, July 27, 2026 2:00pm

Posted Thursday, July 2, 2026 1:31pm

All dates & times in Eastern Time

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1. Introduction and Purpose

1.1. Introduction

1.2. Purpose

CCUA requests sealed bids from qualified Bidders for Well Repair, Maintenance, and Ancillary Services.

The Florida Legislature created the Clay County Utility Authority (CCUA) as an independent special district by Chapter 94-491, Laws of

Florida, Special Acts of 1994. A seven (7) member Board of Supervisors governs the utility. CCUA currently serves more than 50,000 customers in Clay County, Florida. CCUA management forecasts the population in Clay County will likely double by 2042. CCUA operates and maintains twenty-two (22) water treatment plants, seven (7) water reclamation facilities, and nine (9) reclaimed storage and pumping facilities, and over 200 pump stations in Clay County, Florida, and adjacent counties.

A. Mission: Develop an environmentally and economically sustainable utility that is focused on protecting the public health, safety, and general welfare by providing clean and safe potable water, wastewater, and reclaimed water services through conservation of natural resources, diversification of the water supply portfolio, and recruitment and development of a highly trained professional staff prepared for tomorrow’s challenges.

B. Vision: Provide long-term sustainable value to our current and future customers by conserving and protecting natural resources while providing clean, safe, and economical water, wastewater, and reclaimed water services.

C. Tax Exemption: CCUA is exempt from Federal excise and State sales taxes. The tax exemption number is 85-8012536416C-5.

2. Summary of Key Dates

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Advertisement Date: July 2, 2026

Pre-Bid Meeting (Non-Mandatory): July 9, 2026, 10:00am

Clay County Utility Authority Operations Large Conference Room 3176 Old Jennings Road Middleburg, Florida 32068

Intent to Bid Due Date: July 13, 2026, 5:00pm

Deadline for Submitting Questions: July 15, 2026, 12:00pm

Response to Questions Deadline: July 20, 2026, 5:00pm

Deadline for Submittal: July 27, 2026, 2:00pm

Join Zoom Meeting https://us04web.zoom.us/j/76824276781?

pwd=Tjaq5OHRRgaaRHp4LstPBboGjslyOM.1

Meeting chat link https://us04web.zoom.us/launch/jc/7682427

Meeting ID: 768 2427 6781 Passcode: 1TSwAJ

Board of Supervisors Meeting: August 4, 2026, 2:00pm

Issue Notice of Intent to Award: August 5, 2026

3. Submission Details

3.1. Instructions for Submitting Bids

3.2. Submission of Questions and Clarifications

A. The complete Solicitation package will be available Thursday, July 2, 2026, and can be obtained by visiting the CCUA OpenGov

Procurement Portal at https://procurement.opengov.com/portal/clayutility.

B. Bidders must upload all documents to the Portal https://procurement.opengov.com/portal/clayutility, by no later than 2:00 pm, Monday, July 27, 2026.

C. Hardcopies will not be accepted.

A. All questions or concerns regarding this Solicitation must be submitted on the Portal https://procurement.opengov.com/portal/clayutility prior to 12:00 pm on Wednesday, July 15, 2026. Late questions may be answered at the discretion of CCUA. All responses to questions will be uploaded to the Portal and issued in an Addendum on Monday, July 20, 2026.

The Addendum will be provided to all Bidders who have obtained the Solicitation package.

B. Pre-Bid meeting will be held in-person.

1. Date and Time: Thursday, July 9, 2026, 10:00 am

2. In-Person meeting will be held at:

Clay County Utility Authority

Operations Large Conference Room

3176 Old Jennings Road

Middleburg, Florida 32068

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3.3. Special Accommodations

C. CCUA strongly encourages attendance at the Pre-Bid Meeting. CCUA staff shall be available at that meeting, which will be the primary opportunity for bidders to ask questions and express any concerns that they may have about this ITB.

CCUA encourages any person with a qualified disability requiring special accommodations at a Pre-Bid Meeting, public meetings, and/or ITB

Opening to notify CCUA Procurement Department (herein so called) at procurement@clayutility.org or 904-272-5999, at least five (5) business days prior to the event in question.

4. Instructions to Bidders

A. Definitions:

1. Bidder(s): A Supplier who submits a bid in response to an Invitation to Bid (ITB) in which price is the primary factor in the evaluation process for award determination.

2. Purchase Order: A document to a supplier formalizing all terms and conditions of a proposed transaction (e.g., description of the requested items, cost of items being purchased, delivery schedule, terms of payment, transportation). After the mandatory protest period has expired, and approval has been given by the CCUA Board of Supervisors, the bid award will become effective upon issuance of a CCUA purchase order.

3. Invitation to Bid (ITB): A procurement method used to solicit competitive sealed bid responses when price if the basis for award.

4. Public Entity Crime and Convicted Supplier List: Refer to Section 287.133, Florida Statutes.

5. Public Records: Florida law provides that public records shall always remain open for personal inspection by any person. Refer to

Section 119.01, Florida Statutes, the Public Records Law.

6. Responsive Bidder(s): The Bidder whose bid conforms in all material respects to the instructions to responding to the ITB.

7. Responsible Bidder(s): The qualified Bidder(s) who demonstrate the capability in all respects to provide the commodities requested in the ITB.

8. Bid Opening: the official process in which sealed bids are publicly opened and recorded in the presence of one or more witnesses, at the time, place, and manner (in person or virtual) specified in the ITB.

9. Successful Bidder(s): The Bidder(s) CCUA awards a Purchase Order to provide the commodities requested in the ITB.

B. CCUA assumes no responsibility for bids received after the stated time and date, or at any office or location other than the Portal web address specified above. CCUA shall not accept late responses.

C. Award or Rejection of the Bids: CCUA reserves the right to accept or reject any or all bids.

1. CCUA may waive minor irregularities or variations to specifications contained in the ITB.

2. CCUA reserves the right to make an award to the Responsive and Responsible Bidder(s) whose meets the requirements of the

ITB.

3. CCUA may investigate qualifications of the Bidder(s) submitting Bids.

a. CCUA may, but is not required to, make such reasonable investigations as deemed proper and necessary to determine the ability of the Bidder to provide the commodity requested in the ITB. The Bidder shall furnish to CCUA all such information and data for this purpose as may be requested.

4. CCUA reserves the right and sole discretion to reject any or all bids or parts thereof. CCUA may reject bids if there exists any omission, alteration of form, additions or deductions not called for, conditional or uninvited alternate bids, or irregularities of any kind. However, CCUA reserves the right to waive any informality, deviation, or irregularity in any ITB that does not give that Bidder a competitive advantage over the other Bidders.

a. CCUA further reserves the right to reject any bids if the evidence submitted by or investigations reveal such Bidder is not properly qualified to deliver the requested commodity in the ITB.

D. Cone of Silence

1. From the date of the initial publication of this ITB until the protest period set forth in Section 4.22.1 has expired, all communication relating to this ITB shall be sent to procurement@clayutility.org.

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2. Consistent with Florida procurement regulations, CCUA prohibits all other communication, outside the methods described in this solicitation, with CCUA or any CCUA employee, or member of CCUA’s Board of Supervisors concerning this ITB. CCUA will disqualify any Bidder who makes or causes to be made, directly or indirectly, any such improper communication. Nothing contained in this paragraph prohibits CCUA personnel from initiating contact with a Bidder and subsequent communication related thereto for the purpose of obtaining additional information that is related to this ITB.

3. CCUA complies with the Florida Public Records Law and the Government in the Sunshine Act, as set forth in Florida Statutes, Chapters 119 and 286, and The Florida Constitution, Art. I, §24, in each case as amended. CCUA advises interested Bidders that the majority of communications with CCUA are subject to public disclosure, and the selection meeting(s), if any, will be open to the public.

E. Addenda to the Solicitation

1. CCUA reserves the right to amend this ITB at any time prior to the deadline for submitting bids. If CCUA determines events or new information warrant revision to any part of this ITB, CCUA will post a notice of the revision on the Portal at https://procurement.opengov.com/portal/clayutility.

a. If, in the opinion of CCUA’s Procurement Manager (herein so called), the deadline for the submission of bids does not provide sufficient time for consideration of any Addendum, then such deadline may be extended at the sole discretion of

CCUA.

2. Bidders shall maintain their responsibility to check the Portal (https://procurement.opengov.com/portal/clayutility) prior to submission of a bid hereunder to determine whether any Addenda have been issued in connection with this ITB. Notwithstanding any provision to the contrary, the failure of any Bidder to receive any Addenda shall neither constitute grounds for withdrawal of their bid nor relieve the Bidder from any responsibility for incorporating the provisions of any Addenda in their ITB.

3. Bidders shall acknowledge receipt of any Addenda issued on the Addenda Acknowledgement Form and return it with their bid. A

Bidder’s failure to acknowledge receipt of any Addenda may result in the ITB being considered non-responsive at the sole discretion of CCUA.

F. Examination of submission documents: Bidders shall remain responsible to complete each of the following items before submitting a bid:

1. Bidders shall thoroughly examine the ITB Documents.

2. Bidders shall study and carefully correlate the Bidder’s knowledge and observations of the ITB Documents and such other related data.

3. Bidders shall promptly notify CCUA of all conflicts, errors, ambiguities, or discrepancies that the Supplier discovers in or among the Solicitation Documents and such other related documents or conditions.

G. Clarification of Terms: If any Bidder has questions about the specifications or other documents in connection with this ITB, the Bidder must contact the Procurement Department at procurement@clayutility.org no later than five (5) business days prior to the date set for the opening of the ITB or receipt of bids. CCUA Procurement Department representatives shall only revise the ITB by Addendum. CCUA may not consider notifications regarding specifications if received in less than five (5) business days before the date set for opening of

ITB or receipt of bids.

H. Sham or Collusive Submittals: CCUA shall reject the bid(s) of any Bidder(s) who engages in collusive practices. CCUA shall also consider it a collusive practice for any Bidder(s), directly or indirectly, alone or in collaboration with another, to submit more than one bid in such a manner as to make an appearance that the submissions are on a competitive basis from different parties.

I. Late Bids: CCUA will not consider bids or unsolicited amendments to this ITB arriving after the closing date and time. The Portal will not accept any bids or questions after the scheduled time and date of closing.

1. CCUA does not accept responsibility for delays in delivery of any bid. The Bidder shall maintain sole responsibility of ensuring its bid reaches the Portal by the designated date and hour.

2. CCUA shall use the official time stamped by the automatic time stamp within the CCUA Procurement Portal.

3. If CCUA closed its office due to inclement weather or for safety reasons, CCUA shall extend the time for the Bid Opening to the same time on the next business day on which the CCUA office is open.

J. Error in Bids: As applicable, if an error is made, corrections to bids must be initialed by the Bidder. Carelessness in preparation of a bid, will not relieve the Bidder of their responsibilities to provide the commodity if selected from this ITB. Bidders are cautioned to recheck their bids for possible errors. CCUA shall not be responsible for any errors or omissions of the Bidder.

K. Modification of Bids: Bidders may modify their bid prior to the date and time specified for the Bid Opening.

L. CCUA shall not accept facsimile or hardcopy modification of bids unless the ITB expressly allows submittal by facsimile.

M. Withdrawal of Bids: A Bidder may to withdraw their bid prior to the time of the Bid Opening.

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N. Bid Opening: At the time fixed for the public Bid Opening, CCUA will publicly read the names of the Bidders and the Unit Pricing.

O. Notice of Award: CCUA will post the public notice of award in the CCUA Administrative Building (herein so called) lobby. CCUA will also post the notice of award on the Portal at https://procurement.opengov.com/portal/clayutility.

P. Purchase Order: Once a successful Bidder(s) is selected, CCUA will issue a Purchase Order for the goods and materials requested in this ITB. CCUA has provided the Purchase Order Terms and Conditions in the vendor questionnaire of this ITB.

Q. Use of CCUA Forms: CCUA may reject a Bid for failure to submit to the Portal or unauthorized modification of or additions to any portion of the ITB documents. CCUA reserves the right to decide, on a case-by-case basis, in its sole discretion, whether to reject any bids that has been modified.

1. A legally authorized representative of the Bidder shall sign the bid. By signing the bid, the Bidder acknowledges compliance with the instructions for submission of the Bid and certifies that they fully understand the scope of work and have sufficient staffing, facilities, and capabilities to provide the commodity under the Purchase Order Terms and Conditions provided in the vendor questionnaire.

R. Exceptions: For purpose of the ITB evaluation, Bidder(s) must indicate any exceptions, no matter how slight, from the ITB documents, including Addenda. CCUA shall not consider exceptions by a Bidder a part of the ITB submission unless such exceptions are provided in a formal letter submitted with the bid. If exceptions are not stated or referenced as required, CCUA will assume that the commodity provided fully comply with CCUA’s Purchase Order Terms and Conditions within the included document in the vendor questionnaire.

S. No Response: Bidders electing not to submit a bid in response to this solicitation should select “No Bid” within the Portal https://procurement.opengov.com/portal/clayutility.

T. Prohibition of Interest: No CCUA Board member, officer, agent, or employee of CCUA, either for themself or as agent for anyone else, or as a stockholder or owner in any other legal entity, shall participate in or benefit directly or indirectly from any sale, purchase, lease, contract, or other transaction entered into by CCUA. No contract will be awarded to a bidder in violation of the foregoing provision or in violation of Part III of Chapter 112, Florida Statutes, “Code of Ethics for Public Officers and Employees.” Any Bidder in which any member of the Board of Supervisors of CCUA or any officer or employee of CCUA or such individual’s spouse or child is an officer, partner, director, or proprietor or in which any such individual or any combination of them has a material interest as defined in Part III of Chapter

112, Florida Statutes, as amended, must disclose such interest and must fully comply with the Code of Ethics for Public Officers and

Employees, and may be precluded from obtaining an award. Bidders must disclose any such affiliation or material interest. CCUA shall disqualify and remove a Bidder for failure to disclose any such affiliation or material interest. CCUA’s disqualification of a Bidder shall result in a prohibition of the Bidder engaging in business with CCUA.

U. Public Entity Crimes: A person or affiliate who has been placed on the Florida Department of Management Services convicted vendor list following a conviction for a public entity crime may not submit a bid, may not be awarded a contract with CCUA, and may not transact business with CCUA for a period of 36 months following the date of being placed on the convicted vendor list.

V. Remedies to disputes during the ITB process.

1. Protest of Award or Decision to Award after exhaustion of administrative proceeding: Bidder(s) shall submit a written notice of protest within seventy-two (72) hours following CCUA’s posting of the recommendation for selection of the Successful Bidder.

a. CCUA’s Procurement Department shall provide protest procedures stated in Resolution Number 2024/2025-07, or its successor resolution, upon request of a Bidder.

b. The Bidder must exhaust the administrative protest procedures before bringing any legal suit against CCUA.

c. A Bidder’s failure to file a written protest within the time prescribed herein and to exhaust the remedies provided by CCUA for such protest shall constitute a waiver of the right to bring suit.

2. Disputes: In the case of any doubt or differences of facts or opinions as to the items to be furnished hereunder as part of this ITB, CCUA’s Board of Supervisors shall provide directions for the Executive Director that shall be considered binding on both parties.

3. No Damages Remedy to the Bidder: A Bidder who is unsuccessful shall not have a damages remedy as a result of the rejection of the bid but shall be limited to the administrative remedies provided by CCUA. After exhausting such remedies, the Bidder may seek the further remedy of declaratory relief or, in a proper case, injunction. Both CCUA and the Supplier shall agree that the venue for all legal cases or disputes shall be in Clay County, Florida.

W. Incurred Expenses: This ITB does not commit CCUA to issue a PO, nor shall CCUA be responsible for any cost or expense that may be incurred by the Bidder in preparing and submitting a bid called for in this ITB.

1. CCUA shall not incur any cost or expense from the Bidder prior to the issuance of a PO.

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5. Scope of Work

5.1. Scope of Work

1. SCOPE OF WORK

a. The scope of work includes providing labor, materials, and services necessary to support operational reliability and disaster recovery of CCUA water wells and water treatment plants.

b. Tasks may include, but not be limited to:

Emergency mobilization (Crew on site within six (6) hour of CCUA notification per section 11.a.ii of the technical specifications)

Well repairs

Removal and installation of well pumps

Draw down testing

Video logging wells

Geophysical logging wells

On-site pump evaluation

Well chlorination and flushing

c. All personnel shall meet the qualifications required by this Contract for the job classification assigned.

d. All hourly rates for personnel on the Bid Workbook will be guaranteed for the term of the contract.

e. Any material pricing included in the Bid Workbook shall be fixed for the first year of the contract.

2. FACILITY LOCATIONS

a. The CCUA Project Manager or their designee shall be the primary contact and authorizing agent for all work performed at the work site locations. The Contractor shall provide a primary and secondary contact to the CCUA Project Manager.

b. Work locations: CCUA worksite locations will be at various water supply well and water treatment plant (WTP) locations throughout Clay County. CCUA will provide work locations and priorities as work orders are issued.

3. GENERAL REQUIREMENTS

a. Contractor shall provide labor, materials, equipment, consumables, and subcontractors on an “as needed” basis for the services listed on the Scope of Work.

b. Contractor shall employ skilled labor capable of performing the kind of work assigned. All workers employed by the

Contractor shall have thorough knowledge of their craft; have experience in environment as indicated in the Scope of Work.

Any worker employed by the Contractor who exhibits inadequate experience, or inability in their field shall be discharged at the discretion of the CCUA Project Manager. Contractor shall maintain documentation verifying employees’ skills in the form of resumes, job applications, etc., which will document an employee’s ability in their field(s). Documentation will be made available to the CCUA Project Manager upon request.

c. Contractor shall own well drilling equipment capable of drilling wells in excess of 1,000 feet below grade and having lift capacity of at least 25,000 pounds.

d. Contractor shall not initiate ‘out of scope’ services without obtaining prior authorization from the CCUA Project Manager.

For example, if during the course of the Work a potential problem or issue is identified by the Contractor, the CCUA Project

Manager shall be notified immediately of the problem/issue and may then initiate an authorization to the Contractor for the

‘out of scope’ services.

e. Contractor shall observe all Federal, State, and Local industrial safety rules, regulations, codes and standards. Contractor shall also observe all CCUA Safety and Security Policies and Procedures as a minimum requirement.

f. Work performed shall be based on the labor, materials, equipment, and subcontract unit prices and markups submitted in the Bid Pricing Form.

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g. Budgetary estimates for services, when requested by CCUA, shall be submitted in writing to the CCUA Project Manager and must include, at a minimum, the estimated labor hours and equipment costs associated with the Work.

h. The Contractor is advised that other projects may be in progress during this agreement period. Coordination and cooperation with other Contractors and CCUA personnel and other working in the work area will be required to ensure the

Work will be completed on schedule.

i. The Contractor will be responsible for their own power and air. CCUA may request the Contractor rent and provide equipment for projects in accordance with the markups in the Bid Pricing Form.

4. CONTRACTOR REQUIREMENTS

a. Contractor shall provide a primary contact to be assigned that will be accessible 24 hours per day; 7 days per week, inclusive of holidays. Should there be a change in employment for the primary contact (i.e., promotion, resignation, termination, etc.,) the Contractor shall notify the CCUA Project Manager within 24 hours of the event.

b. Contractor shall provide a secondary contact in the event the primary contact is not available for any reason.

c. Contractor shall provide all labor, materials, small hand tools and equipment, including personal protective equipment

(PPE) (i.e., safety glasses, hard hats, hearing protection, steel-toed boots, knee pads, safety vests, standard work gloves, as well as any other safety equipment applicable to the trade performing the work).

d. Good communications foster good relationships and benefit all parties. The Contractor may be required to attend outage status meetings during a large-scale discovery. The Contractor shall provide a knowledgeable person for in-person or teleconference meetings.

e. The Contractor shall have a field office, crane, crane operator and technicians (a minimum of four) within a 150-mile radius of CCUA headquarters, 3176 Old Jennings Road, Middleburg, Florida.

i. The crane shall be of sufficient size to install/remove a 14-inch vertical turbine pump including up to 120 feet of 12-inch diameter column pipe.

5. TECHNICAL REQUIREMENTS

a. The Contractor shall comply with CCUA standards during the performance of the Work. This includes mechanical means & methods for repair work and meet system specifications and providing of any materials to complete the Work. Contractor shall use latest documentation on clayutility.org or provided by the Project Manager when performing Work.

b. The procedure for chlorination of a well is outlined below:

i. Calculate the volume of the well (16,300 gallons for a 20-inch diameter, 1,000-foot deep well).

ii. Pump into the well an amount equivalent to at least two well volumes.

iii. Mix a hypochlorite solution (NSF approved materials and containers) equivalent to 1.2 well volumes at a concentration of 250 to 300 ppm.

iv. Place the chlorine solution within 10 to 20 feet of the bottom of the well by means of a tremie pipe.

v. Let stand at least eight (8) hours.

vi. Pump the well until chlorine concentrations are less than 5 ppm.

c. Geophysical logs (E30 on Bid Workbook) shall be for a hypothetical 20-inch diameter well, cased to 450 feet BLS. The four

(4) geophysical logs described below shall pertain to the 550-foot open borehole (uncased section) as outlined below:

i. Single point resistance logs and spontaneous potential logs (taken together).

ii. Fluid resistivity logs (both static and dynamic).

iii. Temperature logs (both static and dynamic).

iv. Flowmeter logs (both static and dynamic).

d. The process for the drawdown testing will generally be defined as follows:

i. Measurements of water level (relative to top of casing) and flow shall be taken at a minimum of four points including zero flow, full pump rate and two or more points in between, to determine the incremental specific capacity of the well in gallons per minute (gpm)/foot.

ii. The intermediate stage flow rates are typically achieved by means of throttling a volve on the discharge header. The time between flow points should be between 30 and 90 minutes to ensure that a steady state point has been reached.

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iii. Flow is typically measured with a CCUA flow meter at the well discharge. Water level is to be measured with a water level data logging probe and/or wetted tape. If the well has a CCUA level probe in service, that data is acceptable to use. Discharge pressure of the well pump header line should be measured at each stage.

iv. The minimum equipment the Contractor shall have available is as follows:

1. A wetted tape of at least 120 feet in length.

2. A water level data logging probe.

3. A pressure gauge covering the expected discharge flow range (typically 0 to 100 psi).

4. Logbook, calculator, cell phone (to communicate with the central water control desk), toolbox with tools, table, chair(s), 10-foot by 10-foot canopy for sun shielding during testing.

e. Pump removal shall include the following items:

i. Preliminary assessment of the site conditions for determination of the specific level of effort required and assessment of the need for coordination with the following:

1. Florida Department of Transportation (FDOT) and City of Jacksonville (COJ) regarding access or maintenance of traffic (MOT) requirements.

2. Project Outreach for flow and/or power impacts to nearby neighbors.

3. CCUA power side if de-energizing of nearby transformers or other pole or power line coordination is required.

i. Coordination with the CCUA Project Manager regarding work schedule and the timing for unwiring the pump and de-energized other nearby components, as necessary.

B. Removal of well pump, 100 HP motor and 100 feet of 10-inch column pipe.

C. Assume that no more than minimal MOT effort for flow control will be required. Significant MOT efforts involving flagmen, lane-shifting and more than two simple barricades will be negotiated separately.

D. Assume non-artesian flow, or no more than 60 gallons per minute static flow to contend with.

E. Transport pump, shaft, and column pipe to Contractor’s shop.

F. Condition assessment of pump and appurtenances and minor refurbishment in preparation for re-installation. Major refurbishment efforts will be addressed separately.

G. Storage of the pump for up to 30 days.

c. Pump removal (5e) includes storage for up to 30 days. Storage beyond 30 days is to be negotiated separately. Transport to another site will either be an additional charge (to be negotiated separately) or will be included with the pump installation (E28 on Bid Workbook).

d. Well flange (diagram on page 9) specifications are as follows:

A. Thread the (2) 1-inch PVC water level access tubes into underside of discharge head. Strap (SST) access tubes to pump column every

10 feet terminate access tubes 5 feet above the pump bowls. Cap bottom of access tubes. Drill 1/4-inch holes through access tubes every 3 feet throughout the tube. Drill 1/4-inch hole through bottom cap.

B. Mark sensor cable with colored tape at specified depth of submergence.

C. Install level sensor per manufacturer’s recommendation, using watertight able gland at wellhead. Provide straight male cord connector conta-clip catalog number 20901.

D. Provide (1) 1-inch stainless threaded access port for casing vent.

E. Use type 316 SST bolts, nut and washers on all exposed equipment.

6. CONTRACTOR SAFETY

a. IT IS EXTREMELY IMPORTANT THAT THE CONTRACTOR AND CCUA WORK TOGETHER TO ADDRESS ANY SAFETY

CONCERNS SUCH THAT POTENTIAL ACCIDENTS ARE AVOIDED.

b. All employees of the Contractor, who perform work on CCUA property, shall be CCUA Safety Qualified.

c. Contractors are required to wear proper personal protective equipment (PPE). Minimums include: vests, safety footwear, hardhat and safety glasses. Hearing protection is required while working in high decibel areas and when operating machinery or equipment (including saws). Ripped jeans, shorts, tennis shoes, sleeveless shirts, and shirts with offensive logos or messages are not permitted. Footwear must have safety toes.

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d. Contractor shall maintain a safe work environment at all times. Contractor shall keep their work areas free of trip hazards daily and shall maintain excellent housekeeping through the completion date of the project. Contractor shall provide any barricade or process necessary to keep the job site safe and clean.

e. Contractor shall abide by the CCUA Hot Work Permit Program, Lock Out/Tag Out Procedure and the Confined Space Entry

Procedure, applicable to each work site location.

f. Contractor shall abide by the CCUA Contractor’s Safe Work Practice Manual.

7. ENVIRONMENTAL

a. CCUA is under strict environmental standards with respect to all construction activities, including purchasing, delivery, erection, and operation/maintenance of equipment.

b. Violation of standards may result in fines against and/or imprisonment of the guilty parties. The Contractor’s work shall comply with all applicable environmental standards. The Contractor is liable for breeches of permit conditions instigated by its personnel.

c. CCUA shall assist the Contractor in environmental compliance by providing information upon request and monitoring the

Work. Environmental standards are contained in permits, permit application materials, Conditions of Certification, stipulations, and compliance documents. Copies of these documents are available for inspection at the

CCUA Environmental Compliance office. The Contractor shall cooperate fully with CCUA in ensuring compliance, including participating in meetings implementing the CCUA Project Manager’s instructions, and performing other actions as requested.

d. Contractor to perform preliminary assessment of the site conditions for determination of the specific level of effort required and assessment of the need for coordination with the following:

a. FDOT and COJ regarding access or MOT requirements.

b. Project Outreach for flow and/or power impacts to nearby neighbors.

c. CCUA power side if de-energizing of nearby transformers or other pole or power line coordination is required.

8. MATERIALS/TOOLING

a. Contractor is expected to provide trades with all tools and trade equipment, including job site safety equipment, for all personnel required to perform the work that is described in the Scope of Work. CCUA will NOT pay for PPE, tools and trade equipment. However, CCUA will pay for consumables and materials as itemized with the cost-plus method in the Bid Pricing

Form.

9. SECURITY

a. Only authorized Contractor personnel will have drive-on plant access. Contractor is responsible for transporting their personnel from the CCUA designated parking area to their work area.

b. A CCUA issued security badge shall be visible at all times while on CCUAproperty.

c. Background checks and mandatory training may be required for entry to NERC regulated spaces.

10. WORK HOURS

a. Straight Time (ST) hours are performed from eight (8) to twelve (12) hours per day or as scheduled by the CCUA Project

Manager, not to exceed forty (40) hours per week. A normal workday may take place during the day, afternoon, or night shift.

b. Overtime (OT) hours are performed outside of a normal workday or workweek, including weekends and holidays. Overtime shall be approved by the CCUA Project Manager.

c. Contractor shall not be permitted to perform work outside of the normal working hours (overtime) without approval of the

CCUA Project Manager.

11. MOBILIZATION NOTIFICATION

a. The Contractor shall have the ability to mobilize for work orders or outages as follows:

i. Normal Request = within one (1) day. The Contractor shall be able to commence normally scheduled work that is queued by the business within this timeframe.

ii. Emergency Request (equipment is down) = six (6) hours (forced outage), up to one crew, equipment truck, and well rig for emergency repairs.

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iii. If additional trades are requested beyond the requirements stated above, CCUA and Contractor shall mutually agree to a reasonable mobilization time.

iv. Note: CCUA may contract with a contractor that cannot meet the six (6) hour call out requirement; however, CCUA reserves the right to Award the primary to the Contractor that can comply with the six (6) hour requirement.

12. MOBILIZATION/DEMOBILIZATION

a. A one-time Mobilization/Demobilization will be paid for an emergency request. Mobilization for larger repair or recovery projects may be paid, when additional equipment is required to perform an installation or repairs. The fee shall be negotiated and approved by CCUA prior to Mobilization.

b. This would include emergency mobilization for removal of well pump or installation of well pump. If unsure if a requested mobilization is an emergency, Contractor is responsible for contacting the Project Manager prior to mobilization.

13. TIME & MATERIAL (T&M) COST METHOD

a. Time and Timesheet: The Contractor shall be responsible for submitting timesheets for tracking purposes of personnel working on the assigned project (as directed by CCUA). CCUA may waive this requirement for smaller projects, solely at

CCUA’s discretion.

b. Payment: CCUA will pay the Contractor for T&M work either on a weekly, monthly, or per work order basis, as set forth below and the compensation provided shall constitute full payment for the work.

c. Invoicing:

i. On a monthly basis or as otherwise directed (weekly – for example), the Contractor shall submit a preliminary invoice to the CCUA Project Manager for approval.

ii. On a per work order basis, the Contractor shall submit a preliminary invoice to the CCUA Project Manager for approval upon completion of the work order.

iii. The preliminary invoice shall contain, at a minimum, the following backup documentation:

1. CCUA Purchase Order Number

2. Invoice number

3. Project or Task name and percent complete

4. Invoice billing period

5. Scope of Work or Task Order description, including, if applicable, # of units installed, i.e., square feet, linear feet, cubic feet, pounds, gallons, etc.,

6. Invoice summary for each project or task order to include line item expenses for labor, materials/consumables, equipment rental and subcontractors with totals for each.

7. A timesheet summary for all labor, including employee name, job classification, hours worked, dates worked, and hourly labor rates.

8. Daily timesheet and equipment usage sheet signed off by CCUA Project Manager.

9. Receipts for material & consumable purchases.

10. Receipts for equipment rental costs.

11. Receipts for subcontractor costs.

12. Other backup documentation, as deemed necessary to verify accuracy of billing.

iv. Upon approval by the CCUA Project Manager, a final invoice shall be submitted per the CCUA Purchase Order instructions.

v. Final invoicing shall be submitted within sixty (60) days of project task completion.

d. Labor classifications https://procurement.opengov.com/portal/clayutility/projects/268108/document?section=all 10/28

i. Crane operator: Six (6) years or more of experience as a licensed heavy equipment operator. At least four (4) years must have been operating cranes for drilling of water supply wells and installing/removing equipment for wells.

ii. Superintendent: Four (4) years or more of work experience as a journeyman maintenance technician in an industrial or commercial environment performing similar scopes of work as provided in this technical specification. Provides professional and courteous customer service, exercises safety adequately and effective communication skills, etc.,

iii. Field service technician: Two (2) years or more of work experience as a mechanical technician in an industrial environment or performing as a mechanical equipment technician. Provides professional and courteous customer service, exercises safety adequately and effective communication skills, etc.,

e. Hourly labor rates

i. Services will be performed on a basis of one (1) hour increments. Hourly labor rates shall be provided in the Bid

Workbook and will begin when the worker arrives at the assigned daily work location.

ii. Hourly labor rates shall be all inclusive such that each job classification shall include wages, fringes, taxes, benefits, workers compensation, required personal protective equipment (PPE), general & administrative costs, small hand tools, profit and overhead.

iii. Hourly rates shall be quoted inclusive of all applicable training, certifications, and approvals required to operate the subject vehicles and/or equipment and to safely perform the Work at the specified job sites in an environmentally responsible manner.

iv. Hourly labor rates shall be quoted inclusive of all basic personal protective equipment (PPE) and certain small tools.

Basic PPE shall include, at a minimum, safety glasses, hardhats, hearing protection, steel-toed boots, kneepads, safety vests, and standard work gloves. Small hand tools shall include the kind and type commonly used in the industry and shall include portable radios and cell phones.

v. Contractor will be paid at the “Hourly Labor Rate” indicated in the Bid Workbook for all classifications of labor that are engaged in the Work.

vi. The overtime hourly labor rate shall not exceed 1.5 times the straight time hourly rate for work performed after normal work hours, including weekends and holidays. Double time will not be paid.

vii. Contractor’s employees shall be assigned a single job classification and shall be invoiced at that hourly labor rate. In no instance shall an employee be invoiced at a higher paying job classification, unless a promotion has taken place. In this instance, the CCUA Project Manager shall be informed of the change within 48 hours.

viii. Any labor classification not covered by fixed rates under this contract must be approved by the CCUA Project

Manager prior to the start of the Work.

ix. Rates for shop time, machinist time or other labor classifications not included herein will be negotiated on an as needed basis following the Award.

f. Materials & consumables markup

i. For materials & consumables purchased by the Contractor and used in the execution of the Work, the Contractor shall be paid the actual cost of such materials & consumables, including sales taxes, if required, as well as freight and delivery charges as shown by original receipted bills. A markup amount shall be added to these costs, but shall not be added to applicable sales tax, expedite charges, delivery or freight charges. The markup amount shall equal the

“Material Markup” or “Consumables Markup” as stated in the Bid Workbook. The markup amounts for each shall not exceed 10%.

ii. The calculation for “Materials Markup” shall be expressed as follows:

Example: Cost of material = $2,000.00

“Materials Markup” = 5%

Total material cost plus markup = $2,000.00 x 1.05 = $2,100.00

iii. For consumables purchased in bulk quantity by the Contractor and utilized piece meal over the life of the contract, it is understood that a receipted bill may not be possible. In these instances, the Contractor shall provide to the CCUA Project Manager, a detailed list of the anticipated consumables to be utilized during the contract, with current Unit Rates. Once the list is reviewed and approved, subsequent additions to the list would need to be submitted to the CCUA Project Manager for approval prior to their use in the execution of the Work.

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iv. CCUA reserves the right to select and approve, or to reject the materials & consumables to be sued and the sources of supply of any materials/consumables furnished by the Contractor. PPE shall not be invoiced as a consumable, as this cost is to be included in the hourly labor rates.

g. Equipment rental markup

i. For those instances in which equipment rental is necessary for maintenance repairs, CCUA will pay the actual equipment rental cost of such equipment, including sales taxes if required, as well as freight and delivery charges as shown by original receipted invoices. A markup amount shall be added to the equipment rental cost, but shall not be added to applicable sales tax, expedite charge, delivery or freight charges. The markup amount shall equal the

“Equipment Rental Markup” as stated in the Bid Workbook. The “Equipment Rental Markup” shall not exceed 10%.

ii. The Calculation for “Equipment Rental Markup” shall be expressed as follows:

Example: Cost of equipment rental = $1,000.00

“Equipment Rental Markup” = 10%

Total equipment rental plus markup = $1,000.00 x 1.10 = $1,100.00

iii. CCUA reserves the right to select and approve, or to reject the equipment to be used and the sources of supply of any equipment furnished by the Contractor.

h. Subcontractor markup

i. The Contractor may be permitted to utilize approved subcontractors to assist with the execution of the Work, depending on the scope of the work. When authorized, CCUA will pay the actual subcontractor’s cost as shown by copies of original receipted invoices. A markup amount shall be added to the subcontractor’s cost. The markup amount shall equal the “Subcontractor Markup” as stated in the Bid Pricing Form. The “Subcontractor Markup” shall not exceed 10%.

ii. The calculation for “Subcontractor Markup” shall be expressed as follows:

Example: Cost of subcontractor = $500.00

“Subcontractor Markup” = 10%

Total subcontractor plus markup = $500.00 x 1.10 = $550.00

iii. In no instance shall the value of the subcontractor’s work exceed that of the Contractor, unless prior approval is obtained from the CCUA Project Manager.

iv. CCUA reserves the right to select and approve or to reject subcontractors to be utilized by the Contractor.

Subcontractors must meet all of the same requirements of the prime Contractor as stated in these Technical

Specifications.

i. Administrative costs

i. Administrative costs will not be permitted as a separate billable cost. These costs must be included in the hourly labor rates as stated in the Bid Pricing Form. However, when an electrician is walking through a job to perform a cost estimate, the Contractor may charge CCUA the standard labor rate as stated in the Bid Pricing Form.

14. CODES AND REGULATIONS

a. Contractor shall perform all work in accordance with established federal standards and regulations, local codes and regulations, and the current issues of the following codes and regulations:

i. American Water Works Association (AWWA)

ii. American Society of Testing and Materials (ASTM)

1. In case of a conflict between the above codes and regulations, Contractor shall perform all work in accordance with the more stringent code or regulation.

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6. Sample Agreement for Goods and Services

AGREEMENT FOR WELL REPAIR AND MAINTENANCE SERVICES

THIS AGREEMENT FOR WELL REPAIR AND MAINTENANCE SERVICES (the “Agreement”) is made effective as of _________ by and between

CLAY COUNTY UTILITY AUTHORITY (“CCUA”), an independent special district established and created pursuant to Chapter 94-491, Laws of

Florida, by Special Act of 1994, whose principal offices are located at 3176 Old Jennings Road, Middleburg, FL 32068, and (Contractor Name), (Contractor Address), and Federal I.D. No. (“CONTRACTOR”). CCUA and the CONTRACTOR or collectively as the “Parties”, which is authorized to do business in Florida.

WITNESSETH:

WHEREAS, in response to a publicly advertised Invitation to Bid (ITB) Number (Project Number and Title) (the “Solicitation”), the

CONTRACTOR, submitted a Bid to CCUA and was selected by CCUA as a qualified Professional in the best interest of CCUA; and

WHEREAS, the CONTRACTOR has exhibited by its response to the Solicitation that is capable of providing the required goods and/or services; and

WHEREAS, the Parties hereto have agreed to the terms and conditions based on the Solicitation and as more specifically set forth herein.

NOW THEREFORE, for and in consideration of the terms and conditions contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

ARTICLE 1 RECITALS

A. The above recitals are true and correct and form a material part of this Agreement.

ARTICLE 2 COMPENSATION

A. The total compensation to be paid the CONTRACTOR by CCUA for all Services is not to exceed $XXX,XXX.XX, annually.

1. Total compensation shall remain for a period of one (1) year from either the effective date of this Agreement or renewal. CCUA will consider compensation changes prior to the annual anniversary date of the Agreement. CCUA will review changes to the initial agreed upon compensation on an item-by-item basis. CONTRACTOR may request increases or decreases in rates and fees as follows:

a. Within at least ninety (90) days prior to the anniversary date of the Agreement term, the CONTRACTOR may submit a written request for any changes to the compensation.

B. SUPPLIER CONTRACT. CCUA will issue a Supplier Contract to correspond to the approved CCUA Board of Supervisors approved

Agreement. The CONTRACTOR shall identify the Supplier Contract number for the assigned work on the invoices submitted to CCUA.

C. INVOICE PROCEDURE. Invoices shall be submitted by the CONTRACTOR shall be reviewed by CCUA in accordance with the Local

Government Prompt Payment Act (the “Act”). The Proposer shall submit invoices in accordance with the CCUA’s payment process to accountspayable@clayutility.org. Upon receipt of a proper invoice, CCUA shall have the number of days provided in the Act in which to make payment. Invoices shall be in a form and containing such documentation as reasonably required by CCUA. Each such invoice shall include PO number, description of service(s), services provided and/or performed, supportive documentation, the amount of payment requested, the amount previously paid, the total contract value, the percent completed since the last invoice, the total percent completed to date, and any other such information as may be reasonable and necessary to secure the written approval of the invoice by CCUA. Each invoice shall contain a statement that it the document is made subject to the provisions and penalty of Section 837.06, Florida Statutes.

1. If CCUA objects to any portion of an invoice, CCUA shall notify the CONTRACTOR. CCUA shall identify specific cause of the disagreement and the amount in dispute and request revision. Any dispute over invoiced amounts due which cannot be resolved by direct negotiation between the parties within thirty (30) calendar days after presentation of invoice shall be resolved in accordance with the Dispute Resolution provision (Article 10) of this Agreement.

ARTICLE 3 CONTRACT DURATION

A. INITIAL CONTRACT DURATION. CCUA and the CONTRACTOR agree to an initial Agreement period of one (1) year from the date this

Agreement is signed.

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B.