WCC L22WC154 Addendum 01 2024-07-16.pdf
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- Solicitation number
- 71038
- Issued by
- Wise County, Virginia
About this file
This document is an Addendum to an Invitation for Bid (IFB) for the Wytheville Community College (WCC) Overhead Lineman Yard Project, Project Code L22WC154, located in Wythe County, Virginia. The project is generally described as the development of an overhead lineman yard, including a mulched area, gravel yard, chain-link fence, concrete pad, and accessible ADA parking space. The sealed bids will be received electronically through eVA or at the Virginia Community College System office in Richmond, Virginia until 2:00 PM on August 6, 2024, and the bids will be publicly opened and read aloud the following day on August 7, 2024. A pre-bid conference was held on July 15, 2024, which was optional but highly recommended for bidders. The project is anticipated to begin 4-6 weeks after the bids are received, with a Substantial Completion deadline of 60 consecutive calendar days after the Notice to Proceed and Final Completion within 30 consecutive calendar days after Substantial Completion.
The Addendum includes the Pre-Bid Meeting Minutes, which cover various clarifications and discussions related to the project, such as mulch requirements, fence and gate details, ADA striping, unit costs for trail repairs and rock removal, as well as other site-specific considerations. The contract does not have any specific Small Business participation requirements, but eVA Vendor Registration is required. Bid Bonds and Contract Security are also required, regardless of the bid amount.
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ENGINEERS ARCHITECTS SURVEYORS
T&L 726 Auburn Avenue Radford, Virginia 24141 tel: 540.633.1897 fax: 540.633.1896 www.T-L.com
ADDENDUM NO. 001
TO: All Plan Holders
RE: Wytheville Community College (WCC) Overhead Lineman Yard Project Code: L22WC154
IFB: 71038
T&L Project No. 16811
DATE: July 16, 2024
BIDS RECEIVED DATE: August 6, 2024, 2:00 PM BIDS OPEN DATE: August 7, 2024, 2:00 PM
This Addendum forms a part of the Contract Documents and modifies the original Bidding Documents dated March 8, 2024 as noted below. Acknowledge receipt of this Addendum in the space provided on the Bid Form. Failure to do so may subject Bidder to disqualification.
This Addendum consists of 6 pages.
CLARIFICATIONS AND ANSWERS TO PRE-BID QUESTIONS:
1. This addendum includes the Pre-Bid Meeting Minutes.
2. This addendum includes the Pre-Bid Sign-In Sheet.
Enclosures: Pre-Bid Meeting Minutes, 4 Sheets Pre-Bid Sign-In Sheet, 1 Sheet
All other general terms, conditions, and specifications shall remain the same.
END OF ADDENDUM #1
ENGINEERS ARCHITECTS SURVEYORS
T&L 726 Auburn Avenue Radford, Virginia 24141 tel: 540.633.1897 fax: 540.633.1896 www.T-L.com
PRE-BID CONFERENCE MEETING MINUTES
PROJECT: Wytheville Community College (WCC)
Overhead Lineman Yard
Project Code: L22WC154
T&L Project No. 16811
DATE: July 15, 2024
1. PROJECT PERSONNEL:
VCCS Representative: Tong Wang, Capital Outlay Program Manager (Not in Attendance)
Telephone: (804) 819-4919
WCC Representative: Perry Hughes and Joseph Collins
Telephone: (276) 223-4757 / (276) 613-4461
Architectural/Engineering (A/E) Firm: Thompson & Litton, Inc.
Engineering Representative: Elliott Delp, PE
Telephone: (540) 633-1897
Project Manager: Barry Collier, AIA, PMP
Telephone: (540) 633-1897
2. SCOPE OF PROJECT:
The project is generally described as the development of an overhead lineman yard.
Improvements will include mulched area, gravel yard, chain link fence, concrete pad and accessible ADA parking space.
Pre-Bid Conference Minutes
WCC Overhead Lineman Yard
July 15, 2024
T&L www.T-L.com
3. PROJECT REVIEW:
A. All documentation will be on the required DGS forms
B. Small Business participation, no specific requirement.
C. eVA Vendor Registration is required.
D. Instructions to Bidders:
1. Pre-Bid Attendance is optional.
2. Bid Bond is required.
3. Contractors are to complete the bids by signing the bids, acknowledging all
Addenda.
4. SPECIAL CONCERNS OR CONDITIONS:
A. All Federal and State occupational safety and health standards (OSHA) apply.
B. Temporary Construction Barriers. Pedestrian traffic flow shall be maintained and protected at all times. Pedestrian safety is highly important.
C. No firearms, alcohol, or drugs may be brought on to campus at any time.
D. Smoking is not allowed on campus except in designated areas.
E. Minors are on campus. There shall be no inappropriate comments or gestures.
5. STAGING AREA/COORDINATION WITH OWNER:
Will be coordinated with the awarded contractor.
Utilities
Site Limitations
Access
Parking
Storage
Contractors shall anticipate providing temporary restroom facility during construction.
6. PROTECTION OF ADJACENT AREAS AND FACILITIES:
A. Contractor is responsible for any damage to adjacent areas and facilities.
B. Pond and trail will be open during construction.
7. COMPLETION DATES:
Substantial Completion shall be achieved within 60 consecutive calendar days after Notice to Proceed. Final Completion shall be achieved within 30 consecutive calendar days after
Substantial Completion as determined by the A/E.
Construction is anticipated to begin 4-6 weeks after bids are received.
8. BID DOCUMENTS:
Bid Documents available for download from the eVA website at www.eva.virginia.gov.
9. CONTRACTOR’S QUESTIONS:
All questions must be submitted in writing using the Pre-Bid Question form provided in the
Bid Documents. Instructions for submission (via email or fax) are included on the form.
Responses to questions, if deemed necessary, will be made via addendum(a).
Deadline (Date/Time) for Submitting Questions: July 22, 2024 at 2:00 pm
Final Addendum to be issued July 24, 2024
10. CONFIRMATION OF BID DATE AND TIME:
Sealed bids will be received electronically through eVA or at Virginia Community College
System, Attention: Ms. Sibyl Roberts, 300 Arboretum Place, Suite 200, Richmond, Virginia 23236, Telephone (804) 819-4918. PLEASE NOTE: For shipping/mailing, use
Suite 390; for hand delivery, use Suite 200. The deadline for submitting bids is 2:00 P.M.
sharp, as determined by the Bid Officer, on Tuesday, August 6, 2024. The bids will be opened publicly and read aloud beginning at 2:00 P.M., on the following day, Wednesday, August 7, 2024, at the same location.
11. ADDENDA/ITEMS TO BE CLARIFIED:
• Provide mulch requirement, spec.
• Provide fence and gate details.
o Fence around gravel yard.
• Identify ADA striping type.
• Provide unit cost to repair asphalt trail if damaged during construction.
• Provide unit price for rock removal.
http://www.eva.virginia.gov/
12. DISCUSSION ITEMS:
• Intent is not to strip topsoil from new mulched area.
• Topsoil will be stripped from new gravel area.
• Will At-Risk Builders Insurance be required?
• Will Compaction Testing and Concrete Testing be required?
• There are no WCC ADA signage standards. Signage will meet VDOT / MUTCD
Standards.
• Will a herbicide treatment be applied to the grass in the mulched area?
• WCC will provide a spoil area for the removed topsoil.
• Gravel parking lot will remain open for public use. WCC will block off a portion of the gravel lot to allow for public use and expansion of gravel lot.
• Contractor responsible to call Miss Utility to identify utilities.
• WCC will mark private utilities.
• Will the fence require approval / permit from local building official?
13. SITE VISIT:
All attendees were provided with the opportunity to view the site.
Pre-Bid Meeting Concluded at 11:45 AM.
| 16811 Addendum No. 1 |
| 16811 Pre-Bid Conference Minutes |
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