WBR-1406_303-1_Template-1_JOTFOC_FAR-6_docx.pdf

Solicitation: 140R1726Q0033 Page 1 of 4

WBR 1406.303-1 Template 1 eFile - B02

(06/2026)

JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN

COMPETITION

Updated IAW Revolutionary FAR Overhaul 6 and DOI-AAAP-F006 Updated IAW Revolutionary FAR Overhaul 13 and DOI-AAAP-F013

In accordance with Revolutionary FAR Overhaul 6.103, the proposed contractual action is pursuant to the statutory authority identified in paragraph 4. This template is required for actions over the Simplified Acquisition Threshold (unless the procurement is acquired as a sole source IAW GSAM/R 538.7104-3 or is an Exception to Fair Opportunity IAW FAR 16.505(b)(2)).

1. Agency and Contracting Activity (FAR 6.104-1(a)(1)). U.S. Department of the Interior, Bureau of Reclamation, Columbia-Pacific Northwest Region, Team 2, Services- Supply, Hwy 155, PO Box 620, Grand Coulee, Washington 99133

2. Nature/Description of Action (FAR 6.104-1(a)(2)). This justification is only for a brand name acquisition. The type of contract will be firm-fixed price, 2026 funds will be utilized.

3. Description of Supplies/Services (FAR 6.104-1(a)(3)). The Department of Interior, Bureau of Reclamation, has a requirement for nine (9) Transformer Oil Dry Out Purification systems. The Grand Coulee Power Office (GCPO) currently has nine (9) High Purity Northwest systems, Thermo-Vac Mini-MOPS HPNW-MOPSTVG1-10- 480V-VFD-64KW-DSA40-2/SS518/HR. Due to increasing operational demands there is a need to expand the fleet from 9 to 18 units. These systems filter transformer oil, which is critical to maintaining the electrical insulation of the windings, and removing contaminants to keep transformers safe to operate. Moisture in transformer oil poses a major risk to transformer longevity, entering through leaks and from the breakdown of internal cellulose insulation. The system uses vacuum dehydration to reduce moisture in the oil. Because these systems are more effective than previous systems, they are extending the operable lifetime of the transformers by improving the quality of the maintenance performed. The estimated cost of this procurement is with a delivery time of 9-12 months ARO.

4. Statutory Authority Permitting Other than Full and Open Competition (FAR 6.104- 1(a)(4)). (Check one)

Authority FAR Coverage Application ☐ 41 U.S.C. 3304(a)(1) FAR 6.103-1 Only one responsible source and no other supplies or services will satisfy agency requirements ☒ 41 U.S.C. 3304(a)(1) FAR 6.103-1(d) Application for brand-name descriptions

☐ 41 U.S.C. 3304(a)(2) FAR 6.103-2 Unusual and compelling urgency

☐ 41 U.S.C. 3304(a)(3) FAR 6.103-3 Industrial mobilization; engineering, developmental or research capability; or expert services

Solicitation: 140R1726Q0033 Page 2 of 4 eFile - B02

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☐ 41 U.S.C. 3304(a)(4) FAR 6.103-4 International Agreement ☐ 41 U.S.C. 3304(a)(5) FAR 6.103-5 Authorized or required by statute ☐ 41 U.S.C. 3304(a)(6) FAR 6.103-6 National Security ☐ 41 U.S.C. 3304(a)(7) FAR 6.103-7 Public Interest

5. Demonstration of Contractor’s Unique Qualifications (FAR 6.104-1(a)(5)).

This is a brand name requirement for an oil purification system manufactured by High Purity Northwest.

This requirement is utilizing the same brand name and model as the existing fleet of units at GCPO. Thermo-Vac Mini-MOPS HPNW-MOPSTVG1-10-480V-VFD-64KW-DSA40-

2/SS518/HR.

Utilizing identical units will ensure safe, reliable, and technically compliant operation during transformer maintenance activities. GCPO’s transformer oil processing program depends on the ability to operation multiple units in parallel on a single transformer to achieve required processing rates and outage reduction goals. This method only functions safely and effectively when all units exhibit identical operational characteristics for:

• Discharge pressure

• Vacuum characteristics

• Flow rate capabilities

• PLC-based system utilizing a Programmable Logic Controller with safety system functions

These parameters must match exactly across all units. Variations between different manufacturers or models introduce unequal performance, unbalanced parallel operation, and potential for unsafe conditions. Identical units are therefore mandatory to maintain synchronized, predictable, and safe system operation.

GCPO’s mission-critical operational needs are based on oil contamination levels, transformer size (2,000-16,000 gallons), and whether operating online or offline. Identical units provide consistent performance across all transformers. Also, multi-parallel processing operations allow doubling or quadrupling of processing rates (up to 40 GPM) which is essential to maintain outage schedules during generator maintenance.

These units are identical to the existing systems at GCPO. GCPO developed specific manifolds to tie multiple individual purifiers together in parallel for seamless operation of matching systems. The introduction of non-identical equipment would prevent proper functioning of these manifolds, risk pressure imbalance during parallel operation and reduce system reliability and increase downtime. Maintaining brand-name uniformity ensures seamless integration and predictable system behavior. developed the manifolds in house to tie multiple HPNW individual purifiers together in parallel. Actual fabrication was performed in house at GCPO

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GCPO personnel are already trained and qualified in operation, maintenance, and repair of the existing brand name systems. Acquiring identical units:

• Preserves established maintenance and safety procedures

• Eliminates need for additional training and qualification

• Reduces the risk of operator error due to mixed equipment configurations

• Maintains current parts, consumables, and repair inventories with no risk of misuse or misapplication of incompatible components

Standardizing the same brand and model mitigates these risks and supports GCPO’s mission of ensuring reliable transformer performance and minimizing outage durations.

6. Description of efforts made to maximize competition (FAR 6.104-1(a)(6)). Although this is a brand name requirement, market research shows that there are vendors available that can provide competitive quotes.

7. Determination of Fair and Reasonable Cost (FAR 6.104-1(a)(7)). Fair and reasonable costs will be determined by using competitive quotes received for this requirement.

8. Description of Market Research Conducted (FAR 6.104-1(a)(8)). Market research was conducted by the contract specialist utilizing the SBA’s dynamic small business search (DSBS) tool, SAM.gov, GSA, UNICOR, Ability One, and a sources sought via email to 80 certified WOSBs found on a DSBS.

When conducting research on SAM.gov utilizing NAICS 333998, All Other Miscellaneous General Purpose Machinery Manufacturing, PSC 3695, Miscellaneous Special Industry Machinery, Certified WOSB, only one contractor was revealed. However, when searching on SAM.gov only utilizing NAICS 333998, Certified WOSB, 58 contractors were returned.

When conducting research on the DSBS website utilizing NAICS 333998, keyword “purification” only two contractors were returned. Utilizing NAICS 333998 and no keyword returned several contractors.

Also, research revealed that GSA, Ability One, and UNICOR did not provide this item nor is it available from other government-wide contracts.

Lastly, a sources sought via electronic mail was sent to 80 certified WOSBs and two responded positively and were interested in providing a quote.

9. Any Other Supporting Facts (FAR 6.104-1(a)(9)).

N/A

10. Listing of Interested Sources (FAR 6.104-1(a)(10)). The following contractors are interested in providing a quote:

Solicitation: 140R1726Q0033 Page 4 of 4 eFile - B02

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Meltar Supply Sheyene Technology

11. Actions Taken to Remove Barriers to Competition (FAR 6.104-1(a)(11)). Although this is a brand name requirement, market research shows there are contractors in all socio-economic categories that can provide competitive quotes. Since NAICS code 333998 was found on the WOSB NAICS code list, this requirement will be a WOSB set-aside.

SIGNATURES

REQUESTING OFFICE REPRESENTATIVE CERTIFICATION (FAR 6.104(b):

PREPARED BY:

CONTRACTING OFFICER (CO) (FAR 6.104-2(a)): (All Values)

CHIEF of the CONTRACTING OFFICE (CCO) (DOI-AAAP-0024): (> $350K)

7/17/2026

X Jeri L. Wahl Jeri L. Wahl Contacting Officer Signed by: JERI WAHL

X Lance Fleming Chief of the Contracting Office

7/17/2026

X Donald Richer Donald Richer Contract Specialist Signed by: DONALD RICHER