Water_Safety_RFP_Questions.docx

RFP – Water Safety Education Questions to be included Section A: Program Description Provide a detailed description of the program and the amount requested for funding with this application.

Description must include information on the following areas,

· Ages served (if multiple programs, provide breakdown)

· Special populations served, if applicable

· Ex: low-income, children with disabilities, etc.

· Swim lesson structure (individual or group setting)

· If group setting, child to instructor ratio

· Whether program is seasonal and include proposed date(s)

· Number of lessons to be conducted per child

· Frequency of lessons offered/provided (3 days a week, once weekly, etc.)

· Length of each swim lesson (30 minutes, 1 hour, etc.)

· Certifications required for instructors

· All sites where lessons will occur

· Timeline for proposed project

· Specify how soon after award the program could begin

· Procedures for lessons during inclement weather Section B: Program Cost/Budget Provide a detailed description of the cost of the program and a proposed budget. See Attachment 1 – Budget Template.

Description must include the following information,

· Program fee structure (specify fee for children awarded a scholarship)

· Ex: Free if awarded scholarship, sliding scale, reduced, etc.

· If scholarships will be awarded based on household income, specify which income limits will be used. If sliding scale, describe that breakdown.

· Typical cost per child if not receiving a scholarship (cost per lesson and cost for entire program)

· If your organization offers special rates for households who hold membership to your organization or for another reason, please specify those rates

· Provide breakdown for children not receiving a scholarship and the rates if awarded a scholarship

· If your agency already offers scholarships, describe the current reduced fees

· Detail whether this grant would offer a new scholarship program or be used to fund an existing program Section C: Agency Capacity

Provide the following information regarding the agency’s capacity to provide services:

1. This is a reimbursement program. Does your agency have the means to cover expenses monthly prior to requesting reimbursement from the county?

a. What procedures will you use to submit your signed reimbursement requests?

2. Provide a description of the agency’s experience and the number of years the agency has provided water safety programs.

3. If this is an existing program, how many clients are served annually? What is the proposed number of clients to be served if this grant funding is awarded?

4. Provide a detailed description of the proposed timeline to have grant funds fully expended by September 30, 2025.

5. Provide a detailed description of the program(s)’ successes conducting swim lessons.

6. This is a reimbursement program. Does your agency have the means to cover expenses monthly prior to requesting reimbursement from the county?

a. What procedures will you use to submit your signed reimbursement requests?

7. Provide a description of how your agency will track attendance for reporting purposes.

8. Provide a description of how your agency will advertise the program.

9. Provide a description of the application process for parents applying for a scholarship through the proposed program.

10. Provide a description of the training that water safety instructors must complete prior to providing swim lessons. Please list any certifications an instructor must obtain.

11. Provide a detailed description of the managerial expertise and staff qualifications that allow the agency to effectively implement the proposed program(s).

12. Has the agency ever had a contract cancelled for cause? If yes, please explain the reason why, and how long ago the contract was cancelled.

13. Does the agency have any outstanding investigations, findings, or proceedings pending with any government agency or relevant authority? If yes, please explain the pending investigation, finding, or proceeding.

Section D: Measurable Goals, Objectives, and Outcomes Utilizing the template provided as Attachment 2, indicate specific goals, objectives and outcomes that the agency utilizes in the development and implementation of the program(s) and return with proposal.