Water_Operations_Mowing_&_Landscaping_Addresses.pdf

This is a water operations facilities mowing and landscaping address list prepared by the City of Carmel Utilities Department in Hamilton County, Indiana, in support of an Annual Grounds Maintenance Request for Quotes. The document identifies 24 distinct water operations facilities requiring maintenance services, including five water treatment plants, multiple pumping and booster stations, ground storage facilities, water distribution infrastructure, one elevated water tower, and eighteen individual well houses distributed across Carmel. Services required include weekly mowing and trimming at three-inch height during the growing season (approximately March through October), edging of concrete surfaces at least twice annually, shrub pruning in April and October, and fall cleanup with leaf and debris mulching. Sealed quotes are due by 9:00 am local time on Wednesday, March 18, 2026, submitted electronically through the City's e-Procurement Portal, with public opening scheduled for 10:00 am the same day. An in-person property evaluation is scheduled for March 6, 2026, at 1:00 pm with Ian Keesling, and quoters must submit questions by 4:00 pm on Friday, March 13, 2026. The contract will be awarded to the lowest responsive and responsible quoter, with quotes remaining valid for 60 days following submission, and the successful contractor must execute all contract documents within five business days of notification.

Quoters must provide fixed pricing for each facility, designate specific service days, specify approximate crew size, and detail procedures for service continuity during adverse weather or staffing shortages. Required submissions include proof of insurance, W-9 forms, three professional references, E-Verify affidavits, and notarized non-collusion affidavits, with monthly invoicing broken down by location and service type. No specific budget or award value is identified in the available documentation, with pricing to be determined through the quotation process. The contract will be structured as a Goods and Services Agreement with payment required within thirty-five days of invoice receipt in compliance with the Indiana Prompt Payment Statute. No incumbent contractor information, specific set-asides for disadvantaged enterprises, or restrictions on organizational type eligibility are identified in the solicitation documents. Vendors must comply with Indiana E-Verify requirements, debarment certifications, nondiscrimination laws, Iran investment certifications, and register with the City's Finance Department for contract award eligibility.