2026_Annual_Grounds_Maintenance_Scope_of_Work.pdf
PDF 225 KB Posted
- Attached to
- Annual Grounds Maintenance
- Solicitation number
- RFQ-2026-002
- Issued by
- Hamilton County, Indiana
About this file
This is a Scope of Work document for the City of Carmel Utilities Department in Carmel, Indiana, outlining annual grounds maintenance services for water treatment facilities and related operational properties. The City is requesting sealed quotes due by 9:00 am local time on Wednesday, March 18, 2026, via the City's e-Procurement Portal. The scope encompasses mowing and trimming performed weekly at a 3-inch height during the growing season (approximately March through October), edging of concrete surfaces at least twice during the growing season, shrub pruning at specified locations in April and October, and fall cleanup including mulching of leaves and debris at multiple facilities including Water Treatment Plants, Pumping Stations, Production Wells, and the 111th Easement. An in-person property evaluation is scheduled for March 6, 2026, at 1:00 pm with Ian Keesling, the designated point of contact.
Contractors must submit fixed pricing for each facility, provide an Insurance Certificate, W-9 Form with payment remittance information, and three professional references including business name, contact name, phone number, and years of service. Bidders should specify designated day(s) of the week for service delivery, approximate crew size, and procedures for service coverage during adverse weather or staffing issues. Contractors must comply with fueling restrictions in well areas, ensure employees wear company apparel with applicable safety equipment, and submit monthly invoices broken down by location and service type to wtpbilling@carmel.in.gov. Work may be coordinated with the Utility to occur outside normal business hours (Monday-Friday, 7:30 am–4:00 pm), with access keys provided as needed.
View the file
Other files
Show all 11
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Water Treatment 4915 E 106th St. Carmel, IN 46280 | OƯice: (317) 571-4141
2026 ANNUAL GROUNDS MAINTENANCE SCOPE OF WORK
In-Person Evaluation of Properties: March 6, 2026, at 1:00pm w/Ian Keesling
Water Treatment Plants, Pumping Stations and Operational Facility
Mowing & Trimming o Performed weekly during growing season at a 3-inch height o All hard surfaces and landscape beds shall be blown free of clippings
Edging o All concrete surfaces in lawn areas including walks, drives and curbing at least 2 times through growing season Shrub Pruning o Completed 2 times during the growing season in April and October at Plant 5 & Booster 1 only. Clippings will need to be disposed of by contractor
Fall Cleanup o Mulching leaves and debris from all turf areas
Production Wells & 111th Easement
Mowing & Trimming o Performed weekly during growing season at a 3-inch height o All hard surfaces and landscape beds shall be blown free of clippings
Fall Cleanup o Mulching leaves and debris from all turf areas
Point of Contact
Ian Keesling | Cell: (317) 606-0005 | ikeesling@carmel.in.gov
Restrictions
NO fueling or re-fueling in well areas
Requirements to be included in quote
Insurance Certificate W-9 Form and Payment remittance information 3 Professional References o Business Name (if applicable) o Contact Name and Phone number o Years of Service
Fixed pricing should be provided for each facility listed in the “City of Carmel Water Operations Annual Mowing & Landscaping Addresses” o On-Site walkthroughs will be scheduled so that specific details of each location are identified.
Growing season is dependent on when the weather changes in spring and fall.
(Approximately March through October)
Designated day(s) of the week should be provided for when services will be provided.
o Locations are visited daily by Carmel staƯ, and any issues will be submitted to Ian to address with contractor o Provide the approximate number of crew members needed to complete the work on the designated day(s)
Describe how services will be covered if the weather or staƯing is a factor Company apparel should be worn, in addition to the applicable safety equipment needed to complete tasks.
Invoicing
Invoices can be sent to wtpbilling@carmel.in.gov Invoices should be sent monthly and broken down by locations and services provided.
Business Hours
Monday-Friday 7:30 AM – 4:00 PM
Work may be coordinated with Utility to be completed outside of normal business hours o Key will be provided for access
File details come from the government source that posted it. Updated .