Water Cooler Request for Quote2~1.pdf

STATE OF ILLINOIS

DEPARTMENT OF HUMAN SERVICES

REQUEST FOR QUOTE

Water Cooler Replacement

For the Illinois School for the Visually Impaired

If you are interested in submitting a bid, return this document, Standard Certifications, and RMU50 via BidBuy or email to Monica.Vignone@illinois.gov NO LATER THAN March 22nd, 2021 at 10:00 a.m.

Specifications and Requirements:

1. Specifications of the Water Cooler to be provided:

• Elkay Enhanced EZH2O Bottle Filling Station model#LZS8WSLP, or Equivalent, with the following specifications: water cooler with bottle filing station, light gray granite in color, energy-savings feature, 8 gallons per hour chilling capacity (of approximate 50 degree drinking water), refrigerated, indoor, wall mount, hands-free electronic sensor for bottle filler, front and side pushbars for bubbler, filtered, visual filter monitor, ADA compliant, laminar flow, antimicrobial protection, drain to prevent standing water, 1/5HP compressor, 115 V, lead-free design meeting Federal and State low-lead requirements, and 134A refrigerant. Units to have a 5-year warranty on refrigeration system and a 1-year warranty on electrical/water system through manufacturer.

• The Vendor will verify that the water coolers will meet the following performance criteria as tested by a recognized independent testing laboratory:

1. ASME A112.193/CSA B45.4

2. Buy American Act

3. Can/CSA C22.2 120.

4. NSF 42

5. NSF 53

6. NSF 61

7. NSF 372 (lead free)

8. UL 399

• Vendor to attach specification sheets for water coolers quoted in bid.

• Vendor is required to deliver all 22 water coolers to the Illinois School for the Visually Impaired no later than June 30, 2021. Vendor shall provide an invoice for all 22 water coolers before July 31, 2021.

2. Description of Services to be provided:

• The Vendor shall provide the labor, material, equipment, and supervision necessary to replace 22 water coolers at the Illinois School for the Visually Impaired in accordance with drawings, specifications, and applicable standards and requirements.

mailto:Monica.Vignone@illinois.gov

REQUEST FOR QUOTE

Water Cooler Replacement

For the Illinois School for the Visually Impaired

If you are interested in submitting a bid, return this document, Standard Certifications, and RMU50 via BidBuy or email

• The Vendor shall provide all labor, materials, tools, and equipment necessary to remove the existing water coolers and replace with the new water coolers described in #1 above.

• The Vendor shall remove and properly dispose of the existing water coolers. (With the exception of the water cooler in the gymnasium. This water cooler should be removed in a manner for the school to be able to keep for future use.)

• The Vendor shall verify that all plumbing connections comply with applicable local, state, and national plumbing codes, including any applicable health department codes, Illinois Accessibility Code, and the

Illinois Plumbing Code. Units to be hung at correct heights for accessibility.

• The Vendor shall be responsible for all electrical work needed for removal of old units and install of new units.

• The Vendor shall be responsible for repair of any damage to walls and/or drywall during the project.

• The Vendor shall be responsible for any required permits.

• The Vendor shall test the units and verify proper operation.

• Vendor to provide one-year warranty on labor and parts used in the installation of the units.

• The vendor will turn over to the School any documentation relating to the installation of the units at the completion of any project. Such documentation to include manuals, warranties, etc.

• The Vendor’s vehicles, tools, or work supplies must be secured at all times. No tools or materials are to be left unattended at the job site or in/on Vendor’s vehicles which would be a hazard to students.

Work areas are to be maintained in neat and orderly fashion to avoid accidental injury to employees and/or students of the School.

• Contractor to take in consideration that this is a school for visually impaired students and extra caution is to be taken while working on the school's campus - including setting up a safe work area blocked off for safety of students.

• A daily safety and security cleanup will be performed by the Vendor at the close of each day prior to leaving the grounds. Any hazardous conditions are to be reported to the Chief Engineer.

• Any and all environmental laws, standards, or codes issued by an Environmental Protection Agency shall be followed including those regarding waste and its disposal. The Vendor shall dispose of all waste generated during the services.

REQUEST FOR QUOTE

Water Cooler Replacement

For the Illinois School for the Visually Impaired

If you are interested in submitting a bid, return this document, Standard Certifications, and RMU50 via BidBuy or email

• The Vendor must be in compliance with all applicable State and Federal laws, rules, regulations, and standards which include, but are not limited to, OSHA standards.

• The School campus is smoke and tobacco free.

• Vendor’s employees shall observe and obey all traffic regulations of the Schools. Unattended vehicles must be locked and the motor shut-off. If vehicle requires backing up, no backward movement is to be undertaken until an attendant inspects area behind vehicle and assures safety. Vehicles in violation of School regulations may be towed from facility at owner’s expense.

• Vendor’s employees shall observe and obey rules and regulations governing the behavior of the School’s employees, including State/Civil and local School rules and regulations.

• Vendor may not begin installation services before July 1st, 2021. Vendor shall work with the School staff to determine work dates that would cause the least interruption to the needs of the School and it’s students. Installation to be completed by June 30, 2022.

• Vendor must be licensed and insured.

• Prevailing Wage requirements do apply.

VENDOR PRICING

Pricing shall be submitted in the following format:

ITEM/SERVICE DESCRIPTION COST

Water Coolers listed in #1 22 x __________=

Labor, materials, equipment, and disposal costs required for removal and installation of new units:

GRAND TOTAL:

REQUEST FOR QUOTE

Water Cooler Replacement

For the Illinois School for the Visually Impaired

If you are interested in submitting a bid, return this document, Standard Certifications, and RMU50 via BidBuy or email

Bidder Conference/Site Visit/Walk Through:

Mandatory Bidder Conference/Site Visit/Walk Through: ☒Yes – Mandatory ☐No

Time: March 18th, 2021 @ 10:00 am

The Bidder Conference is mandatory, and Bidder will be disqualified and considered Non-Responsive if Bidder does not attend, is not on time, leaves early or fails to sign the attendance sheet. (Vendors who have previously attended the 03/03/2021 mandatory bidder conference for this project will not be required to return in order to submit a bid.)

Location: Illinois School for the Visually Impaired, 658 E. State St., J. Rhoads Auditorium Building (building North of Main Building), Jacksonville, IL 62650. Social distancing and mask requirements to be used while on School property (See the attachment: Mandatory Onsite Visit Guidance for Vendors). Walk-through will occur after the meeting (using same mandatory visit guidance).

IF THIS FORM IS NOT FILLED OUT IN ITS ENTIRETY THE QUOTE MAY BE DISQUALIFIED

VENDOR’S NAME: _______________________________

CONTACT PERSON: _______________________________

VENDOR’S ADDRESS: _______________________________

PHONE: _______________________________

EMAIL: _______________________________

VENDOR’S SIGNATURE: _______________________________

DATE: _______________________________

Estimated delivery time: _______________________________

Notes to Vendor: All Quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges. No price increased will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach separate page describing this proposal for equipment or services. Winning vendor will be chosen on low total bid for all product. Bidder offers and agrees if this response is accepted within 45 calendar days following the date the response is due to furnish all the items upon which prices are quoted. DHS may require bidder(s) to submit evidence of their qualifications at such times and under conditions, as it may deem necessary. The question of whether a particular bidder is a responsible bidder may involve an evaluation of the bidder’s experience, type of facility, expertise or financial resources regarding the particular items requested by the pertinent solicitation. If a bidder has been determined to be non-responsible, the bid shall be rejected. All equipment to be provided in response to a State of Illinois solicitation shall be new and latest model in current production.