Waste and Recycling receptacle RFP_7_22.pdf

NOTICE TO VENDORS

To all interested parties, please be advised that the City of Jersey City, a municipal corporation of the State of New Jersey, will be accepting Proposals in response to this request for proposals for the following services:

RFPC: SIDEWALK WASTE & RECYCLING RECEPTACLES

Sealed Proposals must be received no later than 11:00 AM on Tuesday, August 26, 2025.

Proposals will be received and opened by the Purchasing Agent at 280 Grove Street, First Floor, Room 116, Jersey City, New Jersey 07302.

Contract Documents, Specifications, and RFP Forms may be downloaded by going on-line to https://www.bidnetdirect.com/new-jersey/cityofjerseycity

Prospective bidders must download bid specifications and all addenda from https://www.bidnetdirect.com/new-jersey/cityofjerseycity. Failure to download bid specifications and acknowledge receipt of addenda shall result in RFP rejection.

Questions by prospective bidders concerning this RFP must be done on-line at https://www.bidnetdirect.com/new-jersey/cityofjerseycity.

Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C.

17:27. Full requirements of the Equal Employment Opportunity and Affirmative Action Programs are incorporated herein by reference and may be obtained with Proposal Form. Bidders are also required to comply with the requirements of P.L. 2004, c.57 (N.J.S.A. 52:32-44) which includes the requirement that contractors provide copies of their Business Registration Certificates issued by the New Jersey Department of the Treasury, as well as other provisions as listed in the Contract Documents.

Each proposal shall be accompanied by a guarantee in the form of a Certified Check, Cashier's Check or Bid Bond in the amount of $5,000. No cash will be accepted. This Certified Check, Cashier's Check or Bid Bond is offered as evidence of good faith and as a guarantee that, if awarded the contract, the Selected Respondent shall execute the Contract.

ONLINE BID RECEPTIONS/PURCHASING LOCKBOX

All bids and proposals must be delivered ONLY to the dedicated lockbox in the Division

Purchasing, 280 Grove Street, 1st Floor, Room 116, Jersey City, NJ 07302 prior to the bid reception.

All bid receptions are held virtually as video conferences with public access. Link to the online bid receptions appear on the City of Jersey City website at:

https://www.jerseycitynj.gov/cityhall/finance/purchasing/publiccontracts/bid_openings

Bids may be sent by U.S. certified mail return receipt requested, or may be sent by private courier service to the dedicated lock box located at the City Hall, Division of Purchasing, 280 Grove Street, First Floor, Room 116, Jersey City, New Jersey 07302. ATTENTION:

Raquel Tosado, Purchasing Agent, QPA.

Proposals forwarded by e-mail will not be accepted. Bids sent by mail or courier service must be received by the Purchasing Agent no later than 4:00 P.M. on the last City business day before the day of the bid reception or no later than 11:00 A.M. on the day of the bid reception. Office hours Monday thru Friday 9:00 am to 4:00pm. The City shall not be responsible for the loss, non-delivery or physical condition of bids sent by mail or courier service. Bids must be submitted individually in a sealed envelope addressed to the Purchasing

Agent. Bid proposals must comply with specifications. Any Bid Proposal received after the date and time specified will be returned, unopened, to the bidder.

The Purchasing Agent reserves the right to reject any and all bids received, or portions thereof, if deemed to be in the best interest of the City to do so.

Raquel Tosado, Purchasing Agent, Director

Insert dates:

August 5 and 7, 2025

REQUEST FOR PROPOSALS FOR:

SIDEWALK WASTE AND RECYCLING RECEPTACLES

SUBMISSION DEADLINE:

8/26/2025 AT 11:00 A.M.

DELIVER & ADDRESS ALL PROPOSALS TO THE DEDICATED LOCKBOX LOCATED AT:

CITY HALL, DIVISION OF PURCHASING

280 GROVE STREET, 1st Floor, Room 116

JERSEY CITY, NJ 07302

ATTN.: RAQUEL TOSADO, DIRECTOR, QPA

SECTION 1: GENERAL INFORMATION & SUMMARY

1.1 Organization Requesting Proposals

City of Jersey City

Jersey City Municipal Services Complex

13 Linden Avenue East, Suite 300

Jersey City, New Jersey 07305-4726

1.2 Contact Person(s) and Proposal Submission Address

Raquel Tosado, Purchasing Director City of Jersey City, Division of Purchasing 280 Grove Street, 1st Fl, Room 116 Jersey City, NJ, 07302

(201) 547-5156 | Rtosado@jcnj.org

1.3 Procurement Process

This contract will be awarded as a concession contract for “Sidewalk Waste and Recycling Receptacles” using competitive contracting pursuant to N.J.S.A. 40A:11-4.1 et seq.

1.4 Contract Form

If selected to provide services, it is agreed and understood that the Successful Respondent shall be bound by the requirements and terms contained in this Request for Proposals (“RFP”) with regard to services performed, payments, indemnification, insurance, termination, and applicable licensing provisions.

It is also agreed and understood that the acceptance of the final payment by Successful Respondent shall be considered a release in full of all claims against the City arising out of, or by reason of, the work done and materials furnished under this Contract.

1.5 Submission deadline

Proposals must be mailed or delivered to the dedicated lockbox located at the Division of Purchasing, 280 Grove Street, 1st Floor, Room 116, Jersey City, NJ 07302 by or before 11:00 a.m. prevailing time on 8/26/25. Proposals will not be accepted by facsimile transmission or e-mail. Any and all Proposals not received by the City in compliance with the aforementioned times will be unopened and rejected.

1.6 Opening of Proposals

All bid opening receptions take place online via MS TEAMS as video conferences with public access prevailing time on 8/26/25 at 11:00 a.m. Link to access is:

https://www.jerseycitynj.gov/cityhall/finance/purchasing/publiccontracts/bid_openings

1.7 Definitions

The following definitions shall apply to and are used in this Request for Proposals: "City” – mailto:Rtosado@jcnj.org refers to the City of Jersey City.

“Competitive Contracting” – refers to the process by which proposals are evaluated and contracts are awarded pursuant to N.J.S.A. 40A:11-4.1 et seq.

“Contract” - refers to the award given pursuant to this RFP, and consisting of this RFP, the Proposal and all required forms, with all necessary and original signatures, and any supplements or amendments thereto.

“Proposal” – refers to any response submitted pursuant to this Request for Proposals.

"RFP" - refers to this Request for Proposals, including any amendments thereof or supplements thereto.

“Successful Respondent” or "Contractor"- refers to the person/firm selected by the City to receive the Contract.

“Respondent(s)” – refers to a person/firm or persons/firms submitting a proposal in response to this RFP.

SECTION 2: INTRODUCTION AND GENERAL INFORMATION

2.1 Introduction and Purpose

The City is requesting Proposals from qualified Respondents for waste and recycling receptacles in public areas (“receptacles”), as more particularly described herein.

2.2 Procurement Process and Schedule

This Contract will be awarded using the competitive contracting provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-4.1 et seq., which is considered a “fair and open” process under the New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.4 et seq.

The City has structured a procurement process that seeks to obtain the desired results described above, while establishing a competitive environment to assure that each Respondent is provided an equal opportunity to submit a Proposal in response to the RFP.

Proposals will be reviewed and evaluated by a committee appointed by the Business Administrator, in accordance with the criteria set forth in Section 6 of this RFP, which will be applied in the same manner each Proposal received.

Proposals will be reviewed to determine if the Respondent has met the professional, administrative, and subject areas described in this RFP.

Pursuant to N.J.A.C. 5:34-4.3(c)(2)(i), “the names of the individuals who serve as committee members shall not be publicly disclosed until the evaluation report is presented to the governing body.”

The Committee reserves the right to conduct interviews and/or to request that Respondents make presentations and/or demonstrations, as the Committee shall deem applicable and appropriate.

2.3 Cost of Proposal Preparation

Each Proposal and all information required to be submitted pursuant to the RFP shall be prepared at the sole cost and expense of the Respondent. There shall be no claims whatsoever against Jersey City, its officers, officials or employees for reimbursement for the payment of costs or expenses incurred in preparing and submitting a Proposal or for participating in this procurement.

2.4 Proposal Format

Prospective Respondents must submit a written proposal in a format specified by the City.

Proposals must cover all information requested in this RFP. Proposals which in the judgment of the City fail to meet the requirements of the RFP or which are in any way conditional, incomplete, obscure, contain additions or deletions from requested information, or contain errors may be rejected.

2.5 Proposal Guarantee

Every proposal must include a guarantee, which can be provided as a Certified Check, Cashier's

Check, or Bid Bond, totaling $5,000. Cash will not be accepted. This Certified Check, Cashier's

Check, or Bid Bond serves as proof of good faith and guarantees that, upon being awarded the contract, the Selected Respondent will execute the Contract.

2.6 Communications regarding this RFP

All communications concerning this RFP or the RFP process shall be directed to the City's contact person via Bidnet Direct and must be received at least twelve (12) days before the RFP due date. Responses to all questions will be forwarded as addenda to all prospective Respondents who have provided contact information and posted on www.BidnetDirect.com It is the prospective Respondent’s responsibility to provide accurate contact information.

2.7 Addenda or Amendments to RFP

During the period provided for the preparation of responses to the RFP, the City may issue addenda, amendments or answers to written inquiries. Those addenda will be noticed by the City and will constitute a part of the RFP. Each Respondent is required to acknowledge receipt of addenda by executing and submitting with its Proposal the Acknowledgement of Receipt of Addenda. A failure to acknowledge receipt of addenda will result in rejection of proposal. All responses to the RFP shall be prepared with full consideration of the addenda issued prior to the Proposal submission date.

2.8 Rights of City

The City reserves, holds and may exercise, at its sole discretion, the following rights and options with regard to this RFP and the procurement process in accordance with the provisions of applicable law:

• To determine that any Proposal received complies or fails to comply with the terms of this RFP.

• To reject any and all responses and/or components thereof and to eliminate any and all Respondents responding to this RFP from further consideration for this procurement.

• To reject any Respondent that submits incomplete responses to this RFP, or a

Proposal that is not responsive to the requirements of this RFP.

• To supplement, amend, or otherwise modify this RFP, without prior notice, or to otherwise request additional information.

• To waive any technical non-conformance with the terms of this RFP.

• To change or alter the schedule for any events called for in this RFP upon the issuance of notice to all prospective Respondents who have received a copy of this

RFP.

• To conduct investigations of any or all of the Respondents, as the City deems http://www.bidnetdirect.com/ necessary or convenient, to clarify the information provided as part of the Proposal and to request additional information to support the information included in any Proposal.

• To suspend or terminate the procurement process described in this RFP at any time (in its sole discretion.) If terminated, the City may determine to commence a new procurement process or exercise any other rights provided under applicable law without any obligation to the Respondents.

• The City shall be under no obligation to complete all or any portion of the procurement process described in this RFP.

2.9 Disposition of RFP

Upon submission of a Proposal in response to this RFP, the Respondent acknowledges and consents to the following conditions relative to the submission and review and consideration of its Proposal:

• All Proposals shall become the property of the City and will not be returned.

• All Proposals will become public information at the appropriate time, as determined by the City (in the exercise of its sole discretion) in accordance with law.

2.10 Open Public Records Act (OPRA)

Although item 2.9 indicates that all proposals will become public information, it is understood that OPRA contains exceptions for “Trade secrets and proprietary commercial or financial information obtained from any source” and “Information which, if disclosed, would give an advantage to competitors or bidders”.

A Respondent may designate specific information as not subject to disclosure pursuant to the exceptions to OPRA found at N.J.S.A. 47:1A-1.1, when the Respondent has a good faith legal and or factual basis for such assertion. The City reserves the right to make the determination as to what is proprietary or confidential, and will advise the Respondent accordingly. The location in the proposal of any such designation should be clearly stated in a cover letter. The City will not honor any attempt by a Respondent to designate its entire proposal as proprietary, confidential and/or to claim copyright protection for its entire proposal. In the event of any challenge to the Respondent’s assertion of confidentiality with which the City does not concur, the Respondent shall be solely responsible for defending its designation.

Therefore, prospective Respondents shall submit two (2) clearly marked versions of their proposals. One version is to be a complete version to be used by the City for evaluation.

The second version should contain redactions of legitimate “trade secrets and proprietary commercial or financial information” and/or “information which…would give an advantage to competitors or bidders”. This second version will be provided to persons submitting Open Public Records Act (OPRA) requests for information relating to this solicitation.

FAILURE TO PROVIDE TWO CLEARLY MARKED PROPOSALS WILL MEAN THAT THE

RESPONDENT AGREES THAT THE SINGLE VERSION PROVIDED DOES NOT CONTAIN TRADE

SECRETS OR PROPRIETARY INFORMATION AND MAY BE RELEASED PURSUANT TO OPRA

REQUESTS.

2.11 Other Conditions Applicable to RFP

Upon submission of a Proposal in response to this RFP, the Respondent acknowledges and consents to the following conditions relative to the submission and review and consideration of its Proposal:

• The City may request Respondents to send representatives to the City for interviews.

• Respondent is required to comply with requirements of P.L. 1975, c. 127, the Law Against Discrimination and with N.J.A.C. 17:27-1.1 et seq., the Affirmative Action Rules.

• A Respondent responding to this RFP must indicate what type of business organization it is e.g., corporation, partnership, sole proprietorship, or non-profit organization. If a party is a subsidiary or direct or indirect affiliate of any other organization, it must indicate in its proposal the name of the related organization and the relationship. If a party responding to this RFP is a corporation, it shall list the names of those partners or stockholders holding 10% or more of the outstanding stock. If the party responding to this RFP is a partnership, it shall list the names of those partners owning 10% or more of the partnership.

• Section 7 of this document describes general terms and conditions. Section 9 of this document contains required administrative forms which must accompany all proposals.

Exclusion of any required form is grounds for rejection of proposals.

2.12 Term of Contract

This contract will be awarded for a term of 3 years with options to extend for an additional 2 years for a total term of five (5) years. Respondent shall agree to provide such services as specified herein to the City for such prices as indicated in its Proposal for the entire term of the Contract. The date that the Respondent shall begin providing services is dependent upon the date the Contract is awarded by the City’s Municipal Council. The Contract shall be awarded within 60 days of the date of receipt of proposals, unless an extension is requested by the City and agreed to by the Respondent(s). The Contract term shall begin within 60 days of its award when the City issues a notice to proceed to the successful respondent. The Municipal Council meets on the second and fourth Wednesdays of each month.

2.13 Lobbyist Disclosure Ordinance

The contract will be awarded in accordance with the provisions of the City’s Disclosure of Lobbyist Representative Status Ordinance §3-9.1 et seq. adopted on June 12, 2002. The Successful Respondent will be required to certify that the Successful Respondent either did not retain the services of a lobbyist to lobby on behalf of the Successful Respondent for the award of this contract, or if a lobbyist was retained by the Successful Respondent for such purposes, the Successful Respondent’s lobbyist, prior to commencing his/her lobbying activities, shall have filed a notice of lobbyist representative status form with the City Clerk.

The Successful Respondent whose lobbyist failed to comply with the provisions of Ordinance §3-9.1 et seq, following notice and an opportunity to be heard, shall be disqualified from entering into contracts with the City for a period of two (2) years for each violation.

SECTION 3: SCOPE OF SERVICES

The Successful Respondent shall provide waste and recycling receptacles of the highest quality at locations which shall be agreed upon by both the City and the Successful Respondent and according to the specifications listed below and throughout this RFP. The construction, installation, and maintenance of each unit shall be the responsibility of the successful Respondent, also as described below.

All receptacles shall be owned by the Successful Respondent and be removed upon contract termination, if applicable.

3.1 Construction

Receptacle designs shall be of a modern design aesthetic and shall reflect Jersey City’s streetscapes and architecture. Each proposal shall include one sample receptacle design;

however, the City reserves the right to modify the design after determining a Successful Respondent but before award of contract, in order to ensure it complies with all rules, laws, and other local requirements.

All receptacles should be clearly labeled with the official branding and logo of the City on the side fronting the street and also the side fronting the sidewalk.

The receptacles shall also adhere to the following specifications:

1) Constructed using durable outdoor material

2) Provide minimal visual obstruction for motorists and pedestrians

3) Have limited openings and/or removable tops to prevent disposal of household trash and other unwanted items from entering the inside of the receptacles (i.e. rainwater)

4) Clearly indicate permitted types of waste and recycling materials to be deposited within these receptacles

5) Include a volume sensor to electronically indicate receptacle remaining capacity

6) Include space for advertising and City logos and branding elements (see section 3.4)

The Respondents shall provide the City with a sealed architectural drawing and a scaled rendering of a sample receptacle from different angles and views.

3.2 Installation and locations

Receptacles shall be installed within 90 days after the City places an order with the Contractor.

The City and Successful Respondent shall mutually agree upon specific installation locations for each receptacle before installation begins.

The Successful Respondent shall be responsible for obtaining any necessary approvals/permits from the City and the County for placement of receptacles and for receptacle operations.

The Successful Respondent shall be responsible for the protection of all receptacles during construction or removal and shall restore all sidewalks, curbs, and street disturbed during construction or removal.

In collaboration with City officials, the Successful Respondent shall supply receptacle requirement information, which includes (A) distances between receptacles, (B) distances between the edge of the roadway and the right-of-way that must be sufficient to obtain clearance for pedestrian access in front or in the back of the receptacle, (C) preparation of site for concrete pad (if applicable), (D) utility clearance from all utility companies, (E) conformity to traffic engineering standards for visibility and compliance with ADA standards, and (F) the number of receptacles and receptacle locations on a map (see Section 3, above).

If the location of any receptacle becomes a safety hazard or a problem in the opinion of the City, then the City shall notify Successful Respondent in writing of the problem and the Successful Respondent shall have thirty (30) days to correct the problem. The problem will be rectified by the Successful Respondent at its sole cost and expense within a reasonable time or the Successful Respondent shal l e l iminate or relocate the receptacle as directed by the City to a location acceptable to Successful Respondent. In that event, any fees associated with the old or replacement location shall be prorated. The Successful Respondent shall remove any receptacle which will interfere in any way with the construction, maintenance, use or repair of public entities.

3.3 Maintenance and waste removal

The City shall coordinate for the removal of recyclables and other public waste from the receptacles at regularly scheduled intervals.

All receptacles shall be maintained by the Successful Respondent, including general cleaning, graffiti removal, repairs, and snow and other debris removal. Power washing shall be a part of regular maintenance of all receptacles.

3.4 Advertising

The Successful Respondent shall have the right to sell advertising space and maintain advertising displays on all 4 vertical sides of the receptacles, but advertisements shall remain within 2” of each outer edge of the receptacle and shall not have any portion of any advertisement that extends out in any direction from the receptacle (all advertisements shall remain flat). Advertisements displayed under the terms of this Agreement shall be of reputable character, shall conform to recognized business standards, and shall not conflict with the laws of the United States, or the State of New Jersey, or the City. The displays shall not include tobacco, alcohol, cannabis, political or sexually oriented activities and the City shall have the right of disapproval over advertising deemed offensive. In addition, the Successful Respondent shall maintain advertising displays in an appropriate manner.

Advertisements shall be offered to local small businesses in Jersey City and Special Improvement District management shall be notified of all advertising on receptacles situated within Special Improvement Districts.

Each Respondent shall provide within the proposal a projected revenue breakdown per receptacle and for all receptacles, and also the amount (if any) of revenue to be provided to the City (see section 8).

Advertisements with dated content shall be removed by the Successful Respondent within seven (7) days of the expiration or obsolescence of the advertisement content unless otherwise mutually agreed upon. Dated content refers to advertising materials that are relevant to a specific time period or event that has been completed.

Respondents shall provide the City with the option of using a portion of unsold advertising displays for civic and nonprofit advertising. The Respondent shall propose the terms of this provision as part of its proposal.

If the City determines that an advertisement has been posted that does not comply with the provisions of any part of this RFP, the Contractor shall remove the advertisement from the receptacle. Any advertisement exhibiting conditions of excessive wear and tear must be removed immediately upon notice, so as to preserve the aesthetic value of the location.

All advertisements shall be static and flat images. Advertisement may not have back lighting.

Advertisements may not be moving images, nor shall advertisements have blinking lights or video features.

The City expects to receive a portion of advertising revenue from the Successful Respondent, which shall be described by the Respondent in the proposal. The City will base its award in part on the percentage of commission to be shared with the City. The Successful Respondent will provide sales and commission totals in a format to be agreed upon with the City.

The Successful Respondent shall be responsible for soliciting advertisements and managing the entire process of procuring and installing advertisements, except for portions of the process requiring approvals from the City or other stakeholders.

Electronic Management Portal o The successful Proponent must provide access to a secure, web-based electronic portal.

o The portal must contain a comprehensive and up-to-date list of all program locations, viewable at any time by the Municipality.

o The portal must allow for real-time updates and provide administrative tools to track service requests, maintenance records, installation data, and photos of each location.

Barcode Identification System o Each street furniture unit must have a permanently affixed barcode or QR code that uniquely identifies the location.

o Barcodes must be durable, weather-resistant, and securely attached in a clearly visible location on each asset.

Scanning & Tracking System o The Proponent must utilize a mobile scanning system that tracks and records all maintenance and service activity by scanning the barcode at each location.

o The scanning system must log the date, time, and nature of service performed, and automatically update the electronic portal.

o The system must ensure full transparency and accountability and allow municipal staff to verify completed work and service frequency.

3.5 Indemnification

The Successful Respondent shall indemnify, defend and hold harmless the City from and against all claims, damages, losses and expenses, arising out of or resulting from any conduct or activity contemplated within this Agreement attributable to the Successful Respondent, including construction, maintenance, advertisement and subsequent use, provided that any such claim, damage, loss or expense which results in bodily injury, sickness, disease or death or to injury or to destruction of tangible or intangible property, including the loss of the use resulting therefore which has caused in whole or in part by any negligent act of commission or omission by the Successful Respondent or its contractor, subcontractor or any directly or indirectly employed by any of them, or anyone whose acts, any of them might be liable, shall render the Successful Respondent responsible.

3.6 Insurance Requirements

The Respondent shall maintain sufficient insurance to protect against all claims under

Workmen's Compensation, General Liability, Automobile Liability and Professional Liability and shall be subject to approval for adequacy of protection. Certificates of such insurance, naming the City as and additional insured when possible, shall be provided. Insurance requirements are as follows:

• Comprehensive General Liability in the amount of $1,000,000 per occurrence and $2,000,000 in aggregate; including Advertising Liability, Products & Completed Operations coverage.

• Workers Compensation with NJ statutory limits and Employer’s Liability in the amount of $1,000,000.

• Automobile Liability in the amount of $1,000,000 combined single limit.

• Professional Liability in the amount of $2,000,000 per occurrence and in aggregate.

• Umbrella policy in the amount of $2 million above the General Liability, Automobile

Liability, and Employer’s Liability.

SECTION 4: WRITTEN PROPOSAL FORMAT

Proposals must address all information requested in this RFP. Proposals which in the judgment of the City fail to meet the requirements of the RFP or which are in any way conditional, incomplete, obscure, contain additions or deletions from requested information, or contain errors may be rejected.

4.1 Mandatory content

Each proposal submitted must contain the fourteen (14) sections described below:

• Title Page

• Table of Contents

• Executive Summary

• Background

• Scope of Services

• Organization

• City Responsibilities

• Staffing

• Assumptions

• Advertising Revenue and Proposal Amount

• Project plan and timeline

• References

• Required Administrative Forms

• Appendices/other

The information requested by the sectional format described above is further defined.

4.2 Title Page

The proposal should include a title page, which identifies the project; the Respondent's Firm, name of the Respondent's primary contact, address, telephone number, fax number and email address.

4.3 Table of Contents

The Respondent's proposal should include a Table of Contents, which lists the titles and page numbers for each major topic and sub-topic contained in the proposal.

4.4 Executive Summary

This section should include a summary of the key points and highlights of the Respondent's response and should discuss the pricing contained in the Proposal.

4.5 Background

In this section, the Respondent shall provide the background on its company including but not limited to:

a. Financial, identification of the parent company, services, organization and company goals.

b. Copy of the company's Annual Report including auditor's report including financial statements of owners/principles for the last three (3) years.

c. Organizational chart

d. Brief biography of those involved in the management of the company.

e. Copy of licenses issued by State, as required.

f. Evidence of experience, capability and financial responsibility for operating waste and recycling receptacles.

g. Public sector experience

4.6 Scope

In this section of the proposal, the Respondent should state how it will satisfy the scope of services listed in this RFP. If there are any gaps between what the Respondent believes should be the proper scope given all information known at the time of this RFP, the Respondent should clearly state these gaps in this section and clearly mark these concerns as such.

4.7 Organization

The Respondent should detail in this section, the organizational and personnel structure it believes necessary to accomplish the services. Support from and utilization of Minority and Women Owned Business Enterprises consistent with the City’s policies should be described.

4.8 City Responsibilities

In this section, the Respondent should clearly describe any assumptions relating to the responsibilities and/or commitments the Respondent is expecting of the City throughout the life of the contract.

4.9 Assumptions

In this section, Respondents should state any assumptions being made relating to any part of the proposal.

4.10 Advertising Revenue and Proposal Amount

Respondents are required to indicate the projected amount of advertising revenue per receptacle and citywide, along with the percentage of commission to be shared with the City.

Respondents are required to complete a Proposal Amount form (see section 8).

4.11 Project Plan and Timeline

Respondents should provide a detailed project plan and timeline for installation of receptacles as well as maintenance and other repairs.

4.12 References

Respondents should provide a list of two or more references from cities of comparable size to Jersey City and/or other New Jersey municipalities. Each reference should include:

- Municipality or Company

- Contact name/Contact title/Contact phone number and/or e-mail address

- Summary of contract or relationship terms

- Contract or relationship timeframe

4.13 Appendices/other

Respondents should provide in this section any additional information the Respondent feels is necessary to support the Proposal.

SECTION 5: PROPOSAL SUBMISSION REQUIREMENTS

To be responsive, Proposals must provide all requested information and must be in strict conformance with the instructions set forth herein. Proposals and all related information must be bound and signed and acknowledged by the Respondent.

5.1 Number of copies

RESPONDENTS MUST SUBMIT 3 COPIES OF THEIR PROPOSALS:

- SIGNED ORIGINAL (FULL)

- COPY OF FULL ORIGINAL (ON A USB FLASHDRIVE)

- REDACTED (UNBOUND FOR SCANNING AND DISTRIBUTION PER OPRA)

Review Item 2.10 for guidelines on NJ’s Open Public Records Act (OPRA) and proprietary information. If proposal contains no proprietary information, it is not necessary to submit redacted copy.

5.2 Proposal media

PROPOSALS FORWARDED BY FACSIMILE OR E-MAIL WILL NOT BE ACCEPTED, HOWEVER

RESPONDENTS SHALL SUBMIT ONE SIGNED ORIGINAL (PAPER), ONE REDACTED VERSION

AND ONE ORIGINAL ON FLASH DRIVE/USB.

Please note that the City will not be responsible for softcopy files which cannot be opened, and that this may be grounds for rejection.

5.3 Proposal format

To facilitate a timely and comprehensive evaluation of all submitted proposals, it is essential that all Respondents adhere to the required response format. The City requires a standard format for all proposals submitted to ensure that clear, concise and complete statements are available from each Respondent in response to requirements.

The required format is detailed in Section 4.

The City is not under any obligation to search for clarification through additional or unformatted information submitted as a supplement to the formatted response.

Where a proposal contains conflicting information, the City at its option may either request clarification or may consider the information unresponsive.

5.4 Proposal length

The exact presentation and layout of proposals is up to the discretion of the Respondent, however a maximum length of 20 pages is strongly suggested. The required administrative forms do not count toward the max page length.

5.5 Submission deadline

Proposals must be mailed or hand-delivered to the dedicated lockbox located at the Division of Purchasing, 280 Grove Street, 1st Floor, Room 116, Jersey City, NJ 07302.

before 11:00 a.m. prevailing time on 8/26/25. Proposals may be submitted in person, may be sent by U.S. Certified Mail (return receipt requested), or may be sent by private courier service.

SECTION 6: EVALUATION

The City’s objective in soliciting Proposals is to enable it to select a Respondent that will provide high quality and cost-effective services to the citizens of Jersey City. The City will consider Proposals only from Respondents that, in the City’s sole judgment, have demonstrated the capability, reputation and willingness to provide high quality product and services in the manner described in this RFP.

6.1 Evaluation Methodology

Proposals will be evaluated by the Business Administrator and/or his designee or a committee appointed by the Business Administrator. Each evaluator will score the written proposals and rank the Respondents.

6.2 Evaluation Criteria

Proposals will be evaluated based on the criteria listed below. The maximum possible points for any individual proposal will be 100 and each evaluator will score each proposal individually and proposals will be ranked based on total score.

REQUIRED FORMAT (13 pts) Each proposal must include all sections as noted in section 4.

PRIOR EXPERIENCE AND REFERENCES (10 pts) See section 4.12.

SPECIFICATIONS OF RECEPTACLES (40 pts) See section 3.

PROPOSAL AMOUNT (20 pts) See section 8.

PROJECT PLAN AND TIMELINE (12 pts) See section 4.11.

DIVERSITY AND EEO (5 pts)

See items listed in section 9.

6.3 Final Evaluation

The City will select the most advantageous Proposal based on the all of the evaluation factors set forth in this RFP, and award a contract in the best interest of the City. The Respondent whose proposal has the highest average rank across all evaluators will be selected as the Successful Respondent. The maximum score for the written proposal will be 100 points. Each Proposal must satisfy the objectives and requirements detailed in this RFP. The City will prepare a report listing all Respondents who submitted proposals, summarizing the proposals of each Respondent, ranking them in order of evaluation, and recommending the selection of a Respondent, indicating the reasons why the Respondent was selected, and detailing the terms, conditions, scope of services, fees and other matters to be incorporated into the Contract.

6.4 Contract Award

A contract will be awarded pursuant to N.J.S.A. 40A:11-4.1 et seq. and N.J.A.C. 5:34-4.1 et seq.

(Competitive Contracting Law and Regulations). The Municipal Council will vote to accept the proposal of a Respondent within 60 days of the receipt of proposals, except that the proposals of any Respondents who consent thereto, may, at the request of the City, and consent of Respondent, be held for consideration for such longer period as may be agreed

6.5 Executing Contract/Liquidated Damages

Any Respondent whose Proposal is accepted will be required to execute four (4) copies of the Contract and insurance certificates to the City within ten (10) days after notice of acceptance.

The Selected Respondent, upon failure or refusal to execute and deliver the signed Contract and insurance certificates required, within ten (10) days after receipt of the Contract shall forfeit the certified check, cashier’s check or Bid Bond to the City as liquidated damages for such failure or refusal.

The damages to the City for breach as above provided will include loss from interference with its program and other items whose accurate amount will be difficult or impossible to compute. The amount of the Bid Guarantee accompanying the Proposal of such Respondent shall be retained by the City, not as a penalty but as liquidated damages for such breach. In the event any Respondent whose Proposal has been accepted shall fail, refuse or resist to execute the Contract as herein before provided, the Municipal Council of the City may, as its option, determine that such Respondent has abandoned the Contract and thereupon the proposal and the acceptance thereof shall be null and void and the City shall be entitled to liquidated damages as above provided.

The rights and obligations provided for in the Contract shall become effective and binding upon the parties only with its formal execution by the City. Any services delivered prior to said execution of Contract shall be at the Respondent’s risk.

SECTION 7: GENERAL TERMS AND CONDITIONS

7.1 The Successful Respondent should present a full-scale model of each type or design of receptacles to the City for inspection and approval prior to installation within the City. The receptacles are to be installed within 90 days after the City places an order with the Contractor.

The period of the contract shall be a maximum of five (5) years (3 years with options to extend for an additional 2 year term), the maximum under N.J.S.A. 40A-11:4.2. Upon the expiration of the contract term, the City reserves the right to have the Respondent, at no expense to the City, remove the receptacles from the designated locations and repair any damages, holes, crevices, and/or cracks in the sidewalks immediately adjacent to and surrounding the receptacles.

7.2 The Successful Respondent will replace or repair a receptacle if it is deemed necessary by the City, as noted in section 3 of this RFP.

7.3 The Successful Respondent shall be subject to any and all other applicable federal, state, and local laws and regulations related to its operations and shall fulfill said requirements prior to commencing operations.

7.4 The Successful Respondent must cooperate with City officials if directed to move a receptacle for emergencies or other unanticipated circumstances.

7.5 The Successful Respondent is required to pay its own expenses in connection with the negotiation, preparation, and implementation of the construction of receptacles.

7.6 Materials used to construct and repair receptacles shall be fireproof, waterproof, and generally resistant to graffiti and other damage from daily usage.

7.7 Equal Employment Opportunity and Affirmative Action

Vendors are required to comply with the provisions of N.J.S.A. 10:5-31 and N.J.A.C. 17:27 et seq. No firm may be issued a contract unless it complies with these affirmative action provisions. The Mandatory Equal Employment Opportunity/Affirmative Action Language for Goods, Professional Services and General Service Contracts, Exhibit A summarizes the full required regulatory text.

Goods and Services (including professional services) Selected Vendor(s) shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

a) A photoc o p y of a valid letter that the Vendor is operating under an existing Federally approved or sanctioned affirmative action programs (good for one year from the date of the letter); or

b) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; or

c) A photocopy of an Employee Information Report (Form AA302) provided by the

Division and distributed to the public agency to be completed by the Vendor, in accordance with N.J.A.C. 17:27-4.

The Vendor’s attention is also called to Section 9 of this document which contains the required information and forms. For information on EEO/AA requirements and forms only, please contact:

Jeana F. Abuan, EEO/AA/PACO Officer/Director

Department of Administration

280 Grove Street, Rm 109-B, Lower Level

Jersey City, New Jersey 07302

T#201-547-4538 | E-Mail: abuanj@jcnj.org

7.8 Business Registration Certificate

P.L. 2004, c. 57 (Chapter 57) amends and supplements the business registration provisions of N.J.S.A. 52:32-44 which impose certain requirements upon a business competing for or entering into a contract with a local contracting agency whose contracting activities are subject to the requirements of the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.).

Vendors are required to comply with the requirements of P.L. 2004, c. 57 (Chapter 57) which include submitting a copy of their Business Registration Certificate (BRC), issued by the NJ Department of the Treasury.

7.9 Termination for Cause or Convenience

During the term of the Contract, the Business Administrator shall have the right to terminate the

Contract for convenience, in whole or in part, by giving 30 days’ written notice prior to the effective date of termination. If the Contract is terminated by the Business Administrator as provided herein, the Vendor shall be paid for all obligations incurred and services rendered to the date of termination.

In the event the performance by the Vendor of the services provided for under this agreement is unsatisfactory to the City, the City agrees to notify the Vendor in writing and the Vendor agrees to within five (5) calendar days rectify the unsatisfactory condition or performance. Should the unsatisfactory performance or condition not be rectified within five

(5) calendar days of notice being given, the City shall at its sole option be entitled to terminate this agreement immediately. The Vendor shall not be entitled to any compensation for services subsequent to receiving notice of termination from the City.

The City shall have the right to terminate the agreement immediately upon the happening of any of the following events:

a) The Vendor is adjudged bankrupt or makes an assignment for the benefits of creditors.

mailto:abuanj@jcnj.org

b) The Vendor fails to or refuses to obey laws, ordinances, regulations and such orders as given by the Business Administrator or his authorized designee with respect to the Contract.

c) The Vendor fails to make prompt payment to persons supplying labor or materials for the work.

d) The City suffers a property loss due to the Vendor’s negligence in performing the Contract.

SECTION 8: PROPOSAL AMOUNT

Each Proposal must include a cost quotation in the format below. All quotations must be typewritten or written in ink.

The City will be awarding an open-end contract. The minimum number of Receptacles that the Contractor shall be required to install during the contract term is ten (10). The maximum number of Receptacles that the contractor shall be required to install during the contract term shall be five thousand (5000).

Individual Receptacle Cost Total Citywide Estimate Receptacle Cost to City ($) Advertising Revenue, gross ($) Total City net revenue ($)

Percentage of gross monthly advertising revenue to be paid to City per receptacle:

(percent written in numbers)

(percent written in words)

CITY OF JERSEY CITY

PROJECT: Sidewalk Waste and Recycling Receptacles

(an individual)

The undersigned is (a corporation) under the laws

(a partnership) of the State of having offices at and submits this proposal in response to the City’s RFP.

Signed: ________________________________________________________________________

Name: ________________________________________________________________________

Title: ________________________________________________________________________

Company: _______________________________________________________________________

Address: ________________________________________________________________________

LETTER OF QUALIFICATION

Note: To be typed on Respondent’s letterhead. No modifications may be made to this letter.

Date

City of Jersey City

Jersey City Municipal Services Complex

13 Linden Avenue East, Suite 300

Jersey City, New Jersey 07305-4726

The undersigned have reviewed our Qualification Statement submitted in response to the

Request for Proposal (RFP) issued by the City of Jersey City.

We affirm that the contents in our proposal is accurate, factual and complete to the best of our knowledge and is submitted in good faith upon express understanding that any false statement may result in the disqualification of (Name of Respondent).

(Respondent shall sign and complete the space provided below. If a joint venture, appropriate officers of each company shall sign).

Respondent Name & Title Name of Company

Signature of Respondent Date

SECTION 9: REQUIRED ADMINISTRATIVE FORMS

PROJECT: SIDEWALK WASTE AND RECYCLING RECEPTACLES

RESPONDENT: __________________________________________________________

PLEASE PLACE THE CHECKLIST AND THE REQUIRED FORMS AT THE FRONT OF YOUR PROPOSAL.

RESPONDENT=S CHECKLIST

Item

Respondent

Initials

Purchasing

Review

*Acknowledgment of Receipt of Addenda

*Statement of Ownership Disclosure

* Proposal guarantee in the form of a Certified Check, Cashier's Check or

Bid Bond in the amount of $5,000.00

Mandatory Affirmative Action Language (Exhibit A)

Non-Collusion Affidavit (Notarized)

Americans with Disabilities Act (Appendix A)

Letter of Qualification

With Proposal or after notification of award, but prior to signing a contract, submit photo copy of one of the following three documents:

1. A valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter); or

2. Unexpired Certificate of Employee Information

Report; or

3. Employee Information Report (Form AA302) if first time doing business with Jersey City.

Supplier Diversity Questionnaire

Business Registration Certificate

Disclosure of Investment Activities in Iran

Original signature(s) on all required forms

*A Proposer’s failure to include these forms with its proposal will result in the rejection of the proposal.

ADDENDA ACKNOWLEDGEMENT FORM

The undersigned acknowledges receipt of the following addenda to the bidding document:

THE COMPLETED ACKNOWLEDGEMENT OF ADDENDA FORM

SHOULD BE RETURNED WITH BID RESPONSE PACKAGE: NOT TO

BE SENT SEPARATELY

NOTE: Failure to acknowledge receipt of all addenda will cause the bid to be considered non-responsive, and bid will be rejected. Acknowledgement of receipt of each addenda must be clearly established and included with the bid pursuant to N.J.S.A. 40A:11-23.2 (e).

Addendum No. ________ Dated __________

Addendum No. ________ Dated __________

No addenda were received:

Name of Bidder: ___________________________________________

Street Address: ___________________________________________

City, State, and Zip: ________________________________________

Authorized Signature: _______________________________________

Date: ____________________________________________ https://cityofjerseycity.com/

STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal.

Name of Organization:_________________________________________________________________

Organization Address:_________________________________________________________________

Part I Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

Partnership Limited Partnership Limited Liability Partnership (LLP)

Other (be specific): ______________________________________________

Part II

The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE

THE LIST BELOW IN THIS SECTION)

OR

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10…