Annual Depp Cleaning Q and A Update.pdf
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- Attached to
- Annual Deep Cleaning
- Solicitation number
- W91ZLK-24-R-0018
About this file
This document is a Combined Synopsis/Solicitation for a one-time deep cleaning contract for a federal building. The solicitation is a small business set-aside under NAICS codes 561720 (Janitorial Services) and 561790 (Other Services to Buildings and Dwellings). The contract will be awarded on a firm-fixed-price basis with a 30-day period of performance from the time of award. The location is Building 5101 at the Aberdeen Proving Ground in Maryland. The work includes duct cleaning, office cleaning, and carpet cleaning for the approximately 60,000 square foot, 2-floor building. There is no incumbent contractor, as this is a new requirement. Interested offerors must submit technical and price proposals by May 7, 2024, and will be evaluated on a lowest-price technically-acceptable basis. Site visits will be conducted from April 22-26, 2024.
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Deep Cleaning Combined Synopsis Solicitation
W91ZLK-24-R-0018
Questions and Answers
Q. What is the square footage to be cleaned?
A. Approximately 30 thousand sq feet per floor and there are two floors. Approximately 60 thousand for the whole building.
Q. How many buildings?
A. 1 Building, 2 floors
Q. We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services?
A. This is brand new so there is no incumbent performing these services
Q. If not brand new, could you please provide the current / previous contract number?
A. No previous contract number.
Q. Is there a preferred schedule for performing the janitorial & housekeeping services (e.g., after-hours, weekends?
A. The building will be shut down for internal office operations during the duct cleaning and office cleaning, carpet cleaning phases. Building will be open for contractors to perform their work Monday-Friday 0800-1600.
Q. Are there any standards or guidelines that need to be followed for this project?
A. See Section 5.0 in SOW
Q. Are there any budgetary constraints or limitations we should know when preparing our proposal?
A. No
Q. Can you share insights into the typical budget range or funding level that has been allocated for contracts of this nature in the past?
A. There are no past contracts, so we have no insight on the budget range.
Q. Is there any publicly available data or documentation regarding the funding amount of the last contract awarded?
A. No. This is a new contract.
Q. Are there any unique challenges or considerations associated with the location or environment of building E5101?
A. E5101 is located on a military post so all workers will be subject to checks at the visitor’s center. For more information contact the post provost marshal’s office.
Q. What are the key considerations when managing personnel to ensure compliance?
A. That is the responsibility of the contractor’s Site Supervisor.
Q. Are any specific experience or qualifications preferred or required for the Site Supervisor role?
A. The Contractor shall have an on-site supervisor who will serve as the primary interface and point-of-contact (POC) to the Government Contracting Officer Representative (COR). The Contractor PM shall possess the authority to act for Contractor on all matters relating to the daily operations of the contract
Q. Is there flexibility in how the tasks are executed, allowing for collaboration with specialized subcontractors if needed?
A. No. Contract execution must be completed in the following order:
1. All ductwork cleaning for the entire building must be completed first.
2. Cleaning of internal building spaces steam cleaning of carpets can be done concurrently but will not be started until all ductwork for the building is completed.
Q. How many HVAC systems there are at this location? I would also like to know the square footage of the cleaning area.
A. There are 2 large air handlers in the building that make up part of the HVAC system. 60 thousand square feet.
Q. Any idea of what square footage is carpet and what square footage is hard surface floors by any chance.
A. No. We don’t have exact numbers for that, but nominal 95% or more of the total square footage is carpet.
Q. Ok, so it doesn't matter how many days in the week my subs will clean, as long as the job is completed in 30 days, correct? Just want to make sure I price the project correctly.
A. See amendment to the Combined Synopsis Solicitation.
Q. Would you please explain what this means? “One-Time Deep Cleaning period of performance thirty (30) days from time of award.”
A. See amendment to the Combined Synopsis Solicitation.
Q. Do you need a resume for the contractors and employees who will perform the work?
A. No
Q. What time is the cleaning expected to take place?
A. The building will be shut down for internal office operations during the duct cleaning and office cleaning, carpet cleaning phases. Building will be open for contractors to perform their work Monday-Friday 0800-1600
Q. Will the facility or government office be operational for business while the deep cleaning is in effect?
A. Yes
Q. Are there any drawings showing the 1st-floor and 2nd-floor rooms and layout?
A. See attachments
Q. Do the contractors and sub-contractors need a clearance?
A. No
Q. Do all office spaces have carpet?
A. Yes
Q. Is there a wage scale ?
A. No
Q. Will the space be occupied during work hours/performance?
A. The building will be shut down for internal office operations during the duct cleaning and office cleaning, carpet cleaning phases. Building will be open for contractors to perform their work Monday-Friday 0800-1600
Q. How many access points are there for the duct work?
A. The duct work layout was provided. If additional access points are needed the contractor will need to submit as part of their proposal.
Q. Is the work expected to be completed within a certain timeframe? Example: 5 business days or 2 -3 weeks etc.?
A. See amendment to the Combined Synopsis Solicitation.
Q. How soon after the completion of work will payment be made?
A. NET 30 days
Q. Does this contact utilize a payment system?
A. Wide Area Workflow (WAWF). Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by
Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
Q. Are digital copies of ductwork layout (or clearer photos of existing ductwork posted in HVAC rooms) available for review? We are trying to obtain total square footage of duct.
A. There are no digital copies of the ductwork layout.
Q. Will secure rooms be accessible for cleaning?
A. Yes, only when escorted by JPEO Personnel
Q. Will we be able to stage materials and equipment in the site building during work while it is unoccupied?
Q. What is the expected Start date of cleaning?
A. Time of award.
Q. Are there any insurance requirements other than general liability?
A. No
Q. Will contractor staff require any additional vetting to enter the building other than showing state ID's.
A. No.
Q. Will the premises be vacant during cleaning...Will cleaners have access to the building on the weekends?
A. The building will be shut down for internal office operations during the duct cleaning and office cleaning, carpet cleaning phases. Building will be open for contractors to perform their work Monday-Friday 0800-1600
Q. For the carpet deep cleaning, will furniture/equipment be removed from the premises or are we going clean around them?
A. Clean around them.
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