A02_W91ZLK-16-T-0169_COMBINED_SYNOPSIS_SOLICITATION_revised_9-6-16.pdf

COMBINED SYNOPSIS/SOLICITATION

W91ZLK-16-T-0169

PREVENTATIVE MAINTENANCE FOR HYDRAULIC SYSTEMS

This combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-88. The solicitation number for this request for proposal (RFP) is

W91ZLK-16-T-0169.

This requirement is under the associated North American Industry Classification System (NAICS) Code 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance and the Small Business Size Standard $7.5M. The Government contemplates a Firm Fixed Priced (FFP) award in accordance with FAR 13.5, Test Program for Certain Commercial Items. This procurement will be evaluated as lowest price technically acceptable, for the procurement of the following services.

1. Contractor will perform one single annual full service preventative maintenance and provide unscheduled maintenance and repairs on six (6) targets located on the Main Front of Aberdeen Test Center, Aberdeen Proving Ground in accordance with the attached Performance Work Statement.

52.212-1 Instruction to Offerors Commercial Items

This clause applies in its entirety and there are currently no addenda to the provision.

Proposals shall be submitted in two (2) separate volumes:

Volume I: Preventative Maintenance and Repairs for Hydraulic Targets W91ZLK-16-T-0169

PRICE PROPOSAL

Volume II: Preventative Maintenance and Repairs for Hydraulic Targets W91ZLK-16-T-0169

TECHNICAL PROPOSAL

ALL PROPOSALS SHALL BE SUBMITTED VIA EMAIL WITH THE SUBJECT LINE:

W91ZLK-16-T-0169 PROPOSAL FROM (INSERT COMPANY NAME)

Proposal Format:

Volume I: Detailed Price Proposal to include the following elements:

1. Header Page: Company Name, DUNS, CAGE, Business Type/Size, ETN# and point of contact information to include: Name, title, email address, and telephone number including extension.

2. INCLUDE ALL Information Below:

Base Year

Item 0001: The contractor will perform a single annual full service preventative maintenance on six (6) targets located on the Main Front of Aberdeen Test Center, Aberdeen Proving Ground. Contractor shall conduct preventative maintenance and inspection of targets during the month of July, adjustments may be made by the COR after coordination with the contractor.

QTY: 1 Unit of Issue: JOB Total Price: ________

Item 0002: OPTION - Unscheduled Maintenance and Repair The contractor will perform unscheduled repairs, repair/replace unserviceable parts on six

(6) targets located on the Main Front of Aberdeen Test Center, Aberdeen Proving Ground.

The following rates are applicable to this effort:

Labor rate: ____________ per hour Trip Charge: ___________ per trip

QTY: 1 Unit of Issue: JOB Total Price: NTE

Item 0003: ACCOUNTING FOR CONTRACT SERVICES

QTY: 1 Unit of Issue: JOB Total Price: Not separately priced

Cost for Providing Accounting for Contract Services – APG 5152.237-4900, Accounting for Contract Services Requirement, has been added to the statement of work, and Contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract.

The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “No Cost”.

Instructions, including the Contractor and Subcontractor User Guides, are available at the CMRA (Contractor Manpower Reporting Application) website at: https://cmra.army.mil <https://cmra.army.mil>. For further assistance, email the CMRA Help Desk at contractormanpower@hqda.army.mil Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

Price Restraint: NSP

Total Price for Base Year: ______________

3. INCLUDE ALL Information Below:

Option Year One Item 1001: The contractor will perform a single annual full service preventative maintenance on six (6) targets located on the Main Front of Aberdeen Test Center, Aberdeen Proving Ground. Contractor shall conduct preventative maintenance and inspection of targets during the month of July, adjustments may be made by the COR after

QTY: 1 Unit of Issue: JOB Total Price: ________

Item 1002: OPTION - Unscheduled Maintenance and Repair The contractor will perform unscheduled repairs, repair/replace unserviceable parts on six

(6) targets located on the Main Front of Aberdeen Test Center, Aberdeen Proving Ground.

The following rates are applicable to this effort:

Item 1003: ACCOUNTING FOR CONTRACT SERVICES for Contract Services Requirement, has been added to the statement of work, and Contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract.

The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “No Cost”.

Instructions, including the Contractor and Subcontractor User Guides, are available at the CMRA (Contractor Manpower Reporting Application) website at: https://cmra.army.mil <https://cmra.army.mil>. For further assistance, email the CMRA Help Desk at contractormanpower@hqda.army.mil Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

Price Restraint: NSP

Total Price for Option Year One: ______________

4. INCLUDE ALL Information Below:

Option Year Two Item 2001: The contractor will perform a single annual full service preventative maintenance on six (6) targets located on the Main Front of Aberdeen Test Center, Aberdeen Proving Ground. Contractor shall conduct preventative maintenance and inspection of targets during the month of July, adjustments may be made by the COR after

QTY: 1 Unit of Issue: JOB Total Price: ________

Item 2002: OPTION - Unscheduled Maintenance and Repair The contractor will perform unscheduled repairs, repair/replace unserviceable parts on six

(6) targets located on the Main Front of Aberdeen Test Center, Aberdeen Proving Ground.

The following rates are applicable to this effort:

Item 2003: ACCOUNTING FOR CONTRACT SERVICES for Contract Services Requirement, has been added to the statement of work, and Contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract.

The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “No Cost”.

Instructions, including the Contractor and Subcontractor User Guides, are available at the CMRA (Contractor Manpower Reporting Application) website at: https://cmra.army.mil <https://cmra.army.mil>. For further assistance, email the CMRA Help Desk at contractormanpower@hqda.army.mil Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

Price Restraint: NSP

Total Price for Option Year 2: ______________

Volume II: Detail Technical Proposal to include the following elements:

1. Acknowledge and demonstrate that company has a minimum of two years of experience to provide this service.

2. Knowledge of Occupational Safety and Health Administration (OSHA) regulations.

3. Methodology on preventative maintenance.

4. Quality Assurance Plan

52.212-2, Evaluation Commercial Items

The contract will be awarded to the Lowest Price Technically Acceptable (LPTA) offeror.

The technical evaluation will be a determination based on information furnished by the vendor in the submitted proposals. The Government is not responsible for locating or securing any information which is not identified in the offer. The Government reserves the right to make an award without discussions.

52.212-3 Offeror Representations and Certifications -- Commercial Items.

All quotations from responsible sources will be fully considered. Vendors, who are not registered in the System for Award Management (SAM), prior to award, will not be considered.

Vendors may register with SAM by going to www.sam.gov.

52.212-4 Contract Terms and Conditions Commercial Items

This clause applies in its entirety and there are currently no addenda to the provision.

Sep 25, 2013, and remains in effect for five years, or until otherwise rescinded. FAR 52.212-5

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEVIATION 2013-O0019) (MAR 2016).

This clause applies, and the following clauses are incorporated by reference.

The following provisions and clauses will be incorporated by reference, and the full text of the references may be accessed electronically at this address: http://farsite.hill.af.mil:

52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (July 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

52.209-6, protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (July 2013) (31 U.S.C. 6101 note).

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (July 2013) (41 U.S.C. 2313).

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (MAY 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

52.219-28, Post Award Small Business Program Representation (July 2013) (15 U.S.C. 632(a)(2)).

52.222-3, Convict Labor (June 2003) (E.O. 11755).

52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212).

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (July 2013) (31 U.S.C. 3332).

52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

52.222-17, Nondisplacement of Qualified Workers (JAN 2013) (E.O.13495).

Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1)in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note).

(ii) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (JAN 2013) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(iv) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (SEP 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (OCT 1998) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222- 40.

(viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

(ix) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C.

351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (FEB 2009) (41 U.S.C. 351, et seq.).

(xii) 52.222-54, Employment Eligibility Verification (JUL 2012).

(xiii) 52.225-26, Contractors Performing Private Security Functions outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008;

10 U.S.C. 2302 Note).

(xiv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (MAR 2009) (Pub.

L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

While not required, the contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor at least 30 days before the contract expires.

All questions must be submitted via email to amy.c.dubree2.civ@mail.mil by 9 September 2016, 10:00 a.m. EST. SUBJECT LINE: W91ZLK-16-T-0169 Questions from (INSERT COMPANY NAME). All questions will be answered via an amendment to the solicitation on FBO.

NO TELEPHONE INQUIRIES WILL BE HONORED.

Quotations must be signed, dated, and received by 14 September 2016, 10:00 a.m. EST via email to amy.c.dubree2.civ@mail.mil

NO TELEPHONE INQUIRES WILL BE HONORED.

PERFORMANCE WORK STATEMENT

Performance-based Work Statement (PWS)

Main Front Targets at Aberdeen Test Center (ATC)

C.1 GENERAL:

C.1.1 SCOPE. This is a non-personal services contract to provide scheduled preventive maintenance, unscheduled repairs, repair/replace unserviceable parts on six (6) targets located on the Main Front of Aberdeen Test Center, Aberdeen Proving Ground.

C.1.2 PERIOD OF PERFORMANCE. The period of performance shall be one 12 month base year from time of award with 2-additional option years.

C.1.3 PLACE OF PERFORMANCE. Performance will take place in and around Main Front of Aberdeen Test Center, Aberdeen Proving Ground, Maryland. The following government equipment is covered under this requirement:

Target located at 1000 m on Barricade 1 firing line.

Target located at 2000 m on Barricade 1 firing line.

Target located at 3000 m on Barricade 1 firing line.

Target located at 1000 m on Barricade 3 firing line.

Target located at 2000 m on Barricade 3 firing line.

Target located at 3000 m on Barricade 3 firing line.

C.1.4 HOURS OF NORMAL OPERATIONS. Contractor as an independent party and not an agent of the government shall provide all labor, parts, materials, tools, fluids, and equipment to perform preventive maintenance and service repairs to government equipment as required above by the original manufacturer recommendations. All work is to be performed during normal working hours, Monday through Friday, 7:00 AM to 3:30 PM, on days Aberdeen Test Center is open for business, unless agreed to otherwise by both parties. Contractor is responsible for removing all debris generated at the designated work area. All work to be performed will be inspected by the government for compliance with requirements by the Contracting Officer’s Representative (COR).

C.2 REQUIREMENTS:

C.2.1 Scheduled Maintenance Firm Fixed Price. The contractor will perform a single annual full service preventative maintenance on six (6) targets located on the Main Front of Aberdeen Test Center, Aberdeen Proving Ground. Contractor shall provide a schedule for preventative maintenance and inspection of targets. Contractor personnel shall be US citizens and may be subject to background investigations.

No Chargeable Maintenance / Repair line items. All work detailed in the PWS shall be included in the fixed price for this contract to include mileage on and around the Aberdeen Proving Ground (APG) area and the Aberdeen Test Center Ranges on APG.

Main front targets – Annual preventative maintenance requirements.

1. Change hydraulic fluid - Duralene ZD AW32

2. Change filter.

3. Perform a full preventative maintenance inspection.

4. Inspect all fluid lines.

5. Inspect cylinders for corrosion damage.

6. Test operation.

7. Provide filter and fluids for the above operations.

C.2.2 Unscheduled repairs or upgrades. The Contractor shall provide all necessary parts, materials, labor and services to accomplish all unscheduled repairs or upgrades outside the scope of the scheduled maintenance.

C.2.2.1 Cost estimates of unscheduled repairs. Prior to performance of repair work and within four

(4) working days (excluding weekends and declared federal holidays) from notification that unscheduled repairs are required, the contractor shall provide a written cost estimate required to return the targets to a serviceable condition to the COR with a breakdown of man-hours at the contracted rate, itemized repair parts list including cost, a breakdown of other anticipated miscellaneous costs, and the total repair estimate.

C.2.2.2 Non chargeable maintenance. The contractor shall not invoice for Work Order Estimates, mileage and associated expenses. The contractor shall only invoice for actual repairs and/or maintenance conducted after estimates are approved by the COR.

C.2.2.3 Actual repair work. Work shall begin within two (2) days (weekends and Federal Holidays excluded) of COR approval of cost estimate. The contractor shall include testing of the equipment, after replacement of defective parts and components.

C.2.2.4 Part estimates. No parts shall be purchased without prior approval of the COR.

Replacement parts shall be billed at no more than manufacturer’s list price at the time of replacement. Replacement part costs shall be supported by a copy of the supplier’s invoice and submitted to the COR.

C.3 DELIVERABLES AND DELIVERY SCHEDULE

C.3.1 Table of Deliverables and

Delivery Schedule.

Required Service (task or deliverable)

Performance Standard Objective

Method of Surveillance

1. Develop annual maintenance schedule

Develop annual maintenance schedule for targets.

100% of targets scheduled for annual maintenance

Annual maintenance schedule submitted to COR within 30 days of contract award.

2. Perform Annual Preventive Maintenance on targets.

Each Target receives annual maintenance.

Each target is maintained in accordance with (IAW) section C.2.1.

Submit completed maintenance inspection log of each target within14 days of annual scheduled maintenance being completed.

3. Unscheduled Repair Cost Estimate

Conduct an unscheduled service/repair cost estimate of target.

Submit a completed cost estimate IAW C.2.2.1 within 4 days of notification.

Cost estimate received by COR within 4 days of notification.

4. Unscheduled Repair work initiated

Initiate unscheduled repair work.

Initiate unscheduled repair work within 2 days after receiving the notification of the COR’s approval of the repair work cost estimate.

COR verifies that work has begun.

5. Unscheduled Repair work completed

Complete unscheduled repair work.

Work is completed within the time-frame of the COR approved work cost estimate.

COR verifies that work has been completed.