A.02 Redacted Limited Competition-under SAT_ACC_effective 4-4-2025.pdf

Control No: 25-MRCO-EAST-88

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified

Acquisition Threshold

1. Contracting Activity: Medical Readiness Contracting Office-East-(MRCO-E).

Fort Belvoir Health Contracting Branch 9275 Doerr Road Building 1221 Fort Belvoir, Va 22060

2. Description of Action:

Nature: ☒ New Requirement ☐ Follow-on Requirement

Contract Vehicle: ☒ Purchase Order Number TBD ☐ Blanket Purchase Agreement (BPA) Number ☐ Order/BPA# against FSS Contract # ☐ Order # against Multiple Award IDIQ Contract

Name or # ☐ Order # against a single award IDC Contract

☐ Modification # to existing PO/TO/DO/Call Order

Pricing/Contract Type: ☒ Fixed Price ☐ Time & Materials/Labor Hours ☐ Cost Reimbursable ☐ Hybrid

Funds: ☐ Operations & Maintenance, Army (OMA) ☒ Other Funds: DHP

FY:

Name of Proposed Contractor(s) and Address:

E3 Diagnostics 3333 N. Kennicott Ave Arlington Heights, IL 60004 Phone: 919-604-1938

Brand Name Buy: ☒ Yes ☐ No

Controlled by: USAHCA CUI Category: SP-PROCURE Limited Dissemination Control: FEDCON POC: Kimberly Jackson Telephone: 910-907-7199 Email: Kimberly.r.jackson.civ@health.mil

3. Description of Services or Supplies: The Hearing Aid Tester will be utilized to confirm hearing aid functioning and amplification. This system is approved and will be placed on the network through our pre-existing and currently in use, hearing aid programming software. The Hearing Tester Verifit VF-2 includes:

VerifitVF-2 Hearing Tester, Audioscan Noah module Audioscan Noah module, Installation Fee and Shipping. NOAH software requested below has an ATO the DHA network.

Item UOM QTY Unit Price Total

CLIN 00001 EA 2 $17,410.00 $34,820.00

CLIN 00002 EA 2 $570.00 $1,140.00

CLIN 00003 EA 2 $500.00 $1,000.00

CLIN 00004 EA 2 $375.00 $750.00

Delivery required before (8/1/2025) Total Value: $ 37,710.00

4. Authority:

☒ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited: E3 Diagnostics are the sole provider of this equipment that can deliver within this region. Given that the previous model is out of lifecycle and has less capabilities. The new equipment is needed to provide the specialized testing of hearing aids and utilizes currently approved software. This device does not have to connect to any peripheral devices or network to furnish output. The device can also simultaneously measure both ears. The device enables standard-of-care for hearing aid fittings. Without it, hearing aid fittings and troubleshooting can be inaccurate/ineffective.

E3 Diagnostics are the only vendor that delivers to this region. There are other vendors that sell the item but do not distribute and service this region. Failure to provide these supplies would leave to mission failure and the health and welfare of patients would be jeopardized.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 ☐ do not apply due to the $ threshold, ☒ apply and will be followed, or ☐ do not apply due to an exception at

5.202 .

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

☐ Action is NOT a brand name restriction and is under $150K, no posting required

☐ Action is a brand name restriction, under $25K, no posting required ☒ Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

☐ Action is a brand name restriction over $25K but will not be posted due to exception:

☐ FAR 6.305(f) ☐ FAR 8.405-6(b)(3)(iii)(A) ☐ FAR 8.405-6(b)(3)(iii)(B) ☐ FAR 8.405-6(b)(3)(iii)(C) ☐ FAR 16.505(a)(4)(iii(C)

7. Market Research: Market Research was conducted in accordance with FAR Part 10 on 02/20/2025 by the Contract Specialist and on 04/12/2024 by the customer to identify all qualified sources and the results thereof (see PCF folder A.02, Market Research).

Only one vendor/distributor exists in this area to deliver equipment. The new Verifit2 can be ordered through any Authorized Audioscan Representative or Reseller including the following North American distributors: Diatec Diagnostics. (Canada) E3 Diagnostics (Most of the USA) Audio Electronics Inc (Texas) Midwest Special Instruments (N&S Dakota, Iowa, Nebraska) AudioMedtric Technology Inc (Upstate NY). This new system will utilize the same software already approved and in use. Internet, MMC, GSA advantage and ECAT were searched to determine competing providers, and none exist.

8. Other Facts: A Sources Sought notice was posted on Sam.gov on Feb 10, 2025, and we received two interested vendors Hokte and BHPE LLC. Hokte is an authorized reseller of e3 Diagnostics where they have authorization to sell and service their products for U S Government facilities. HOTKE is also a small business but under NAICs Code 339112 with 1000 employees. BHPE LLC express interest and a capabilities statement was requested but as of 3/5/2025 it still have not been received.

BHPE LLC is a small business under NAICS code 423450 with 500 employees.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Brenda Piotrowski Date: 4/2/2025 Title: Health Tech- AHP

Signature:

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon published market prices and market research.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source brand name requirement is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name: Cheryl A. Ricker Date:

Title: Contract Specialist/Contracting Officer

Signature:

4/16/2025

X Brenda Piotrowski Right-Click "Signature Setup"

GS-7

Signed by: PIOTROWSKI.BRENDA.KAY.1188065534

RICKER.CHERYL. Digitally signed by

ANNE.1162665 2665266

RICKER.CHERYL.ANNE.116

2X66 Date: 2025.04.16 08:05:57 -04'00'

Right-Click "Signature Setup"