W91SMC24R0006 - Poland Liaison Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W91SMC24R0006 27-Aug-2024

b. TELEPHONE NUMBER

217-761-3462

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 11 Sep 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W91SMC9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LAWRENCE J ROMANG

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USPFO IL PURCHASING & CONTRACTING

CAMP LINCOLN

1301 NORTH MACARTHUR BLVD

SPRINGFIELD IL 62702-2399

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W56ESR 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

J53

ANTHONY MCCLAIN

1301 N. MACARTHUR BLVD

SPRINGFIELD IL 62702

TEL: (217) 761-2972 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

541990

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF46

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W91SMC24R0006

Section SF 1449 - CONTINUATION SHEET

PWS

PERFORMANCE WORK STATEMENT (PWS)

FOR

Poland Liaison to Illinois National Guard (Overseas Deployment Training Coordination) Services

1.0 General:

1.1 Scope: Professional Liaison Service for the Illinois National Guard (ILNG). The service is required for September 29th, 2024 - September 30th, 2025. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 of the PWS as Government Furnished, to perform services, as defined in this PWS. The service will be performed in the Republic of Poland.

1.2 Background: The Illinois National Guard and the Country of Poland have worked closely together and been engaged together through the State Partnership Program (SPP) since 1993. This partnership increases the capability, readiness, and lethality of both formations through the joint understanding, familiarization, and standardization of each other’s process and procedures. Both organizations achieve coordinated efforts in training and organizational improvements through the efforts of members from the organizations conducting Liaison tours of duty. The complexity of various operations and training require continuity of this critical function.

1.3 Period of Performance (PoP): The Period of Performance shall be a 12-month base year with 4 option years.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0730-1630 Zegrze, Poland local time/Central European Time, on Monday through Friday, except on recognized US and Polish holidays. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. Performance shall be between Illinois Joint Forces Headquarters (JFHQ), Polish Territorial Defense Force (TDF), Headquarters and the U.S. Embassy in Warsaw, Poland.

The place of performance is the Territorial Defense Forces Command

ul. Juzistek 2, 05-131 Zegrze, Poland. The contractor will be provided a workspace and access to the facility.

1.4.1.1 Telework: The Government will permit the contractor to Telework two (2) days a week in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure the governments operations stay operational during times of national significance.

1.4.1.2 Unscheduled gate closures by the Territorial Defense Force may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of US and Polish installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary.

The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) and Polish holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Epiphany (Observed): January 5th.

1.4.2.3 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.2.4 President’s Day: Third Monday in February

1.4.2.5 Easter Monday: April 1st

1.4.2.6 Labor Day: May 1st

1.4.2.7 Constitution Day: May 3rd

1.4.2.8 Memorial Day: Last Monday in May

1.4.2.9 Corpus Christi Day: May 30th

1.4.2.10 Juneteenth National Independence Day: June 19th

1.4.2.11 Independence Day: July 4th

1.4.2.12 Assumption Day: August 15th

1.4.2.13 Labor Day: First Monday in September

1.4.2.14 Indigenous Peoples Day: Second Monday in October

1.4.2.15 All Saints Day: November 1st

1.4.2.16 Independence/Veteran’s Day: November 11th

1.4.2.17 Thanksgiving Day: Forth Thursday in November

1.4.2.18 Christmas Day: December 25th

1.4.2.19 Christmas - Second Day: December 26th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is how it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (AQL) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures. The COR will provide and assist with applicable US and Polish base access forms and submission. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by the Polish Armed Forces, Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Contractors will require a Common Access Card (CAC): The CAC is the DoD Federal Personal Identity Verification (PIV) credential. Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated Tier 1 or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more.

At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled Tier 1 investigation at the Office of Personnel Management.

Sponsorship and enrollment information about each applicant must be registered in the Defense Enrollment Eligibility Reporting System (DEERS) through either the Real-Time Automated Personnel ID System (RAPIDS) using the DD Form 1172-2 or the Mission Partner Sponsorship Portal (MP ICAM).

1.4.5.1.1 Homeland Security Presidential Directive (HSPD)-12 Background Investigation Requirements: The contractor shall ensure that all contractor and subcontractor personnel whose duties require CAC card issuance obtain them and shall process all CAC card applications. The contractor shall ensure that all employees requiring an initial background investigation complete a Personnel Security Investigation Portal (PSIP) form at Attachment (TBD), as soon as possible and that this form is forwarded to the COR within 15 days of acceptance. The COR will review the form for completeness and accuracy and forward it to the National Guard Bureau (NGB) Personnel Security manager who will initiate the investigation process via the PSIP. Contractor personnel will then receive two e-mail messages; the first will confirm that the investigative service provider has received the request, and the second will provide instructions for the completion of the appropriate form via the Electronic Questionnaires for Investigations Processing (e-QIP) system. Upon completion of the e-QIP questionnaire and submittal of all required documents, including fingerprint card to the security manager, the background investigation (BI) will be initiated.

The contractor shall ensure immediate compliance with all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system. The contractor is cautioned the entire process from submittal of the PSIP form to return of the FBI fingerprint check may routinely take from two to six weeks and shall factor this led time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

1.4.5.1.2 Mission Partner Sponsorship Portal (MP ICAM): The contractor shall process CAC applications through the MP ICAM, the procedures for which are described below. Although there is no requirement for the contractor to designate a “Corporate Facility Security Officer" (FSO) to serve as its single point of contact for the BI, the MP ICAM application process and other CAC and security-related matters, such designation facilitates these processes.

If a Corporate FSO is not established, all contractor employees requiring a CAC will be required to process their own applications. The submission process for CAC applications is as follows:

1. The contractor's FSO or contractor employee shall submit requests for a CAC via email to the designated Mission Partner AFLTN SPNR Manager (MPASM). The MPASM for this requirement will be Major Anthony T. McClain at anthony.a.mcclain.mil@army.mil.

2. The Government will establish a MP ICAM Sponsorship application account for each CAC Request and will provide each contractor employee a user ID and password, via email, to the contractor’s FSO or contractor employee. The FSO or contractor employee shall access the MP ICAM account and complete the CAC application (entering/editing contractor information as applicable) at:

https://mpartnerspnrweb.dmdc.osd.mil/mpartnerspnrweb/app/. The contractor’s FSO or contractor employee shall follow up to ensure that the MPASM is processing the request.

3. The Government will inform the contractor's applicant, via email, of one of the following:

a. Approval. * Upon approval, the information is transferred to the DEERS database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a RAPIDS station (RAPIDS Site Locator: http://www.dmdc.osd.mil/rsl/).

b. Rejection. * The Government, in separate correspondence, will provide reason(s) for rejection.

c. Return. Additional information or correction to the application required by the contractor employee.

*The contractor shall maintain records of all approved and rejected applications.

1.4.5.1.3 At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor employee by Social Security Number (SSN) and two forms of identification. Identity source documents must come from the list of acceptable documents included in Form I-9, OMB No. 1615-0047, "Employment Eligibility Verification".

Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) State or Federal Government-issued picture ID. The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS, and will then issue a CAC. Issued CACs will be valid for no longer than three years, or until the individual's contract end date (inclusive of any options), whichever is earlier.

1.4.5.1.4 The contractor shall manage requests for new or renewal CAC cards in sufficient time to ensure that all contractor employees have them when needed to perform work under this contract. The contractor shall provide at least 10 calendar days advance notice to the MPASM, unless there are extenuating circumstances approved by the COR or KO.

1.4.5.1.5 The contractor shall return issued CACs to the DEERS office upon departure or dismissal of each contractor employee, and shall obtain a receipt for each card and provide it to the TA/COR.

1.4.5.1.5.1 Failure to comply with these requirements may result in withholding of final payment.

1.4.5.1.6 The contractor shall obtain a Department of Defense (DoD) email address for each employee who may require logical access to a Government computer network. Note: If employees of a contractor lose the privilege to access the Government network, they lose the ability to renew their CAC. Therefore, it is critical contractor employees maintain their DoD email accounts.

1.4.5.2 Awareness Training (AT) Level 1: All contractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel. AT Level 1 awareness training is available at the following CAC enabled website: https://jko.jten.mil/courses/atl1/launch.html.

1.4.5.3 iWATCH Training: The contractor and all associated subcontractors with an area of performance within a US or Polish Army-controlled installation, facilities shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO)). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the COR, within 15 calendar days after completion of training.

1.4.5.4 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.5 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy, and their actions affect the most vulnerable portion of the Army Enterprise Infostructure (AEI). Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

1.4.5.5.1 Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

1.4.5.5.2 Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training (https://atc.us.army.mil/iastar/docs/Training_BBP.pdf).

1.4.5.5.3 Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know, In accordance with DoDM 5200.01 Vol 1, DoD Information Security Program.

1.4.5.5.4 Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements. In accordance with The Office of the Secretary of Defense, Memorandum for Senior Pentagon Leadership, Commanders of the Combatant Commands Defense Agency and DoD Field Activity Directors, Collaboration Peripherals in Secure Spaces.

1.4.5.5.5 Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.4.5.6 Army Training Certification Tracking System (ATCTS): All contractor employees with access to a Government information system shall be registered in CAC enabled ATCTS (https://atc.us.army.mil/iastar/index.php) at commencement of services, and shall successfully complete the DoD Information Assurance awareness training prior to access to the IS and then annually thereafter.

(https://iatraining.us.army.mil/).

1.4.5.7 Information Assurance (IA) Training. All contractor employees and associated subcontractor employees shall complete the DoD IA Awareness Training before issuance of network access and annually thereafter.

1.4.5.8 Reserved

1.4.5.9 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS)

224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.5.10 OPSEC Training: In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training. Level 1 OPSEC training is available at https://securityawareness.usalearning.gov/opsec/index.htm.

1.4.5.11 OPSEC SOP/Plan: The contractor shall develop an OPSEC Standard Operating Procedure (SOP)/Plan and provide it to the COR within 90 calendar days of contract award to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan shall include a process to identify the Government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. The contractor shall implement OPSEC measures as required by the Government. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor shall ensure this individual becomes OPSEC Level II certified within 90 days of appointment as OPSEC coordinator in accordance with AR 530-1. Contractor shall provide a copy of the certification to the COR NLT 15 days after completion.

1.4.5.12 Access to Classified Information. The contractor shall comply with FAR52.204-2, Security Requirements.

This clause applies to contracts that involve access to information classified “Confidential,” “Secret,” or “Top Secret,” and requires contractors to comply with the Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M) and applicable updates/changes.

Contract employee will be required to maintain a “Secret” security clearance.

1.4.5.13 Threat Awareness and Reporting Program (TARP). Per AR 381-12, Threat Awareness and Reporting Program (TARP), contractor employees with security clearances must receive annual TARP training by a counterintelligence (CI) agent or other trainer as specified in Chapter 2 Threat Awareness and Education, Section II, paragraph 2-4b. The contractor shall identify annual TARP training, personnel trained, and date of training with the Monthly Progress Report.

1.4.6 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Reserved.

1.4.7 Special Qualifications: The contractor shall ensure employee is fluent in English as a native or secondary language for performance of this contract. Fluency in the Polish language is not required.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles pass) to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel: A separate Not to Exceed (NTE) Contract Line-Item Number (CLIN) will be added to the contract to pay for travel expenses. The contractor shall travel to US (Four (4) times a year) to accompany TDF during Annual visits to the ILNG HQs and NGB State Partnership and Annual Conferences. In/Around Poland, and to USEUCOM (Four times a year) during the performance of this contract to attend Combined Training Conferences (CTC), European Strategy Conference & Workshops (ESCW), and International Partnership Symposiums.

1.4.12.1 Illinois National Guard, 1301 North Macarthur Boulevard, Springfield, Illinois 6272.

1.4.12.2 HQ USEUCOM Unit 30400APO AE 09131. Stuttgart Germany.

1.4.12.3 111 S George Mason Dr, Arlington, VA 22204

1.4.12.4 The contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR), Defense Travel System Regulations and the limitation of funds specified in this contract.

All travel and Individual Travel Orders (ITO) requires COR recommendation for approval and/or authorization by the KO prior to travel arrangements being made.

1.4.13 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14 Organizational Conflicts of Interest (OCI): Contractor employees performing services under this contract may receive, have access to or participate in the development or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.4.15 Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of a product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.10 Joint Event Life Cycle (JELC): Provides an orderly guide for depicting the inputs, process steps, and outputs necessary to assure successful execution of a training event of any size.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BAO Bilateral Affairs Officer BI Background Investigation CM Contract Manager CMRA Contractor Manpower Reporting Application COR Contracting Officer Representative CCSD Critical Combat Skills Development DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency EFP Enhanced Forward Presence EUCOM European Command FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance ILNG Illinois National Guard ILARNG Illinois Army National Guard ILANG Illinois Air National Guard IS Information System(s) ITO Individual Travel Orders JELC Joint Event Life Cycle KO Contracting Officer MARFOREUR Marine Forces Europe NFIU NATO Force Integration Units NGB National Guard Bureau OCI Organizational Conflict of Interest ODC Office of Defense Cooperation

ODT Overseas Deployment Training PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RAF Regional Aligned Forces SCR Service Contract Reporting SME Subject Matter Expert SSN Social Security Number SOCOM Special Operations Command STRATCOM Strategic Command TE Technical Exhibit TCT Travelling Contact Teams TDF Territorial Defense Force USAFE US Army Air Force USAREUR U.S. Army Europe USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property:

3.1.1 The Polish Territorial Defense Force, will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, landline telephone and other items necessary to maintain an office environment.

3.1.2 The Illinois National Guard, will furnish a computer and the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, landline telephone, and other items necessary to maintain an office environment at the ILNG Headquarters.

3.2 Materials: Reserved.

3.3 Equipment: Reserved.

3.4 Services: Reserved.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

The contractor employee will use utilities conservation practices. The contractor employee shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E).

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1. The contractor will furnish the necessary items for the contractor to perform services outlined in this PWS to include cellular phone, printer, scanner, and other items necessary to maintain an office environment.

4.2 Contractor Security Clearance: The contractor’s employees performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industry Security Clearance Office.

5.0 Requirements: The contractor shall:

5.1 The contractor shall research, write status reports, and other correspondence to facilitate communication between the Illinois National Guard (ILNG), Territorial Defense Force (TDF) Commanders and Bilateral Affairs Officer (BAO) on ILNG Subject Matter Expert (SME) Teams training with TDF in Poland.

5.1.1 The contractor shall track events, meetings/conferences, create after action reports, and assist with the development and execution of Joint Event Life Cycle (JELC) milestones. The Government will provide a monthly mission status report of all State Partnership Program engagements for the ILNG. After Action Report templates will be provided by the ILNG.

5.2 The contractor shall plan and assist with the execution of all ILNG and Polish TDF participation in USAREUR / EUCOM Exercises within the country of Poland.

5.2.1 The contractor shall assist with planning meetings between TDF Training Center, TDF Commanders, ILNG, United States Army Europe (USAREUR), and European Command (EUCOM).

5.2.2. The contractor shall report training request, opportunities, and events from the TDF to the ILNG by official correspondence.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition Regulation

Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.

html or https://www.acquisition.gov/dfars Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2

Personal Identity Verification (PIV) of Federal Employees and Contractors

(Paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201- 2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program (PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common

Access Card (CAC)

09/09/14 (Change 1:

05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive

(HSPD)-12

Policy for a Common Identification Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and Civil

Liberties Programs

01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program

Operating Manual (NISPOM)

02/28/2006 (Change 2:

05/18/2016) https://www.esd.whs.mil/Directives/issuances/dodm/

Army Directive 2014-05 Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared

Contractors

03/07/2014 https://armypubs.army.mil/ProductMaps/PubForm/Army Dir.aspx

AR 25-2

Information Assurance

04/04/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.asp x

AR 530-1

Operations Security

09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR.asp x

AR 525-13

Antiterrorism

12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.asp x

AR 381-12

Threat Awareness and Reporting

Program (TARP) (Section II, 2-4. b)

06/01/2016 http://armypubs.army.mil/ProductMaps/PubForm/AR.asp x

DOD Instruction 5111.20 State Partnership Program (SPP) https://safe.menlosecurity.com/doc/docview/viewer/docN 5BFC1526676Aca78de3864bd75583dd2acb4ae385dd195 f189b03d3bfaea2bc21ce338832a6e State Partnership Program Fact Sheet https://www.nationalguard.mil/Portals/31/Resources/Fact

%20Sheets/State%20Partnership%20Program%20(SPP) %20Fact%20Sheet.pdf

State Partnership Program Map https://www.nationalguard.mil/Portals/31/Documents/J- 5/InternationalAffairs/StatePartnershipProgram/National %20Guard%20State%20Partnership%20Program%20Ma p%2017%20MAY%202023.pdf State Partnership Program 101 https://www.nationalguard.mil/Portals/31/Documents/J-

5/InternationalAffairs/StatePartnershipProgram/SPP-101- May-2023.pdf

State Partnership Program (SPP)

Program Management Guide 31 January https://www.nationalguard.mil/Leadership/Joint-Staff/J-

5/International-Affairs-Division/State-Partnership- Program/

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441 Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

Department of Defense Security Agreement

DD 250

Material Inspection and Receiving

Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard: Contractor Shall

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.1.1 Monthly

report of unit participation status

Provide a tracker that shows all planned training events, meetings/conferences, JELC milestones. Report will highlight and include recommendations for areas of concern. Submit monthly on the 1st of the month.

Report is received no later than the 7th day of the month four times during the period of performance.

Periodic Inspection / COR

5.2.2 Training

objective Tracker

Track training objectives by participating unit. Translate and provide consolidated tracker prior to JELC events for senior leadership to reference.

Tracker is received no later than 24 hours prior to a planning meeting, or upon request, estimated 2 times during the period of performance

Periodic Inspection / COR

5.2.2 Track

Requirements

Track training requirements by type and unit. Document and file applicable correspondence and facilitate resolution to resource gaps through the proper chain of command. Submit Bi-Weekly or upon request. Can be combined with weekly status update.

Tracker is received late no more than four times during each period of performance.

Periodic Inspection / COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Forma t

Submit To

5.1.1 Monthly report of

unit participation status

Monthly 1 Excel Spreadsheet/E mail

COR

5.2.2 Training objective

Tracker

Per JELC Timeline or upon request

1 Excel Spreadsheet/E mail

COR

1.4.5.1.5 Receipt for each

CAC card returned to the DEERS office.

Within 15 calendar days of returning issued CACs to the

DEERS office upon departure or dismissal of each contractor employee

1 Electronic Submission

TA/COR

1.4.5.3 AT Level 1

Awareness Training

Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.5.4 iWATCH Training Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.5.11 OPSEC

Training Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.5.12 OPSEC Level II

Certification for OPSEC

Coordinator

Provide NLT 15 days after employees completed certification

1 Electronic Submission

COR

1.4.5.12 TARP Training

Certificates

Provide within 15 calendar days after training completion.

1 Electronic Submission

COR

1.4.10 Identification Media Return within 14 days of

employee’s departure from contract performance.

Original(s) Hard Copy COR

1.4.11 Identification Media Return within 14 days of

employee’s departure from contract performance.

Original(s) Hard Copy COR

Security Clearance Verification

Provide within 15 calendar days after contract acceptance.

1 Electronic Submission

COR

Security Clearance Request Provide within 15 calendar days after contract acceptance.

1 Electronic Submission

COR

Security Clearance Reinvestigation

Provide proof of request within 15 calendar days after contract acceptance.

1 Electronic Submission

COR

Homeland Security Presidential Directive

(HSPD)-12 Background Investigation Personnel Security Investigation

Portal (PSIP) form

Provide within 15 calendar days after contract acceptance.

2 Hard Copy COR

TECHNICAL EXHIBIT 3

Estimated Workload Data

This information is provided for historical background only.

ITEM ITEM NAME ESTIMATED FREQUENCY

Story Boards and After-Action

Reports (AAR) 20-25 AARs

2 Training Progress Reports 24 reports

3 Monthly Progress Reports 12 reports

4 Year in Review Reports 1 per year

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Poland Liaison - Base Year

FFP

Non-personal services in accordance with the Performance Work Statement FOB: Destination

NET AMT

Poland Liaison Travel - NTE - Base Year

FFP

This is a Not to Exceed (NTE) CLIN for travel cost associated with Poland Liaison Services. Payment shall be in accordance with the Joint Travel Regulations (JTR).

All travel requires Contracting Officer's Representative (COR) recommendations for approval and/or authorization prior to travel arrangements being made. This is a NTE reimbursement CLIN.

OPTION Poland Liaison - OY1

FFP

OPTION Poland Liaison Travel - NTE - OY1

FFP

This is a Not to Exceed (NTE) CLIN for travel cost associated with Poland Liaison Services. Payment shall be in accordance with the Joint Travel Regulations (JTR).

All travel requires Contracting Officer's Representative (COR) recommendations for approval and/or authorization prior to travel arrangements being made. This is

OPTION Poland Liaison - OY2

FFP

OPTION Poland Liaison Travel - NTE - OY2

FFP

This is a Not to Exceed (NTE) CLIN for travel cost associated with Poland Liaison Services. Payment shall be in accordance with the Joint Travel Regulations (JTR).

All travel requires Contracting Officer's Representative (COR) recommendations for approval and/or authorization prior to travel arrangements being made. This is

OPTION Poland Liaison - OY3

FFP

OPTION Poland Liaison Travel - NTE - OY3

FFP

This is a Not to Exceed (NTE) CLIN for travel cost associated with Poland Liaison Services. Payment shall be in accordance with the Joint Travel Regulations (JTR).

All travel requires Contracting Officer's Representative (COR) recommendations for approval and/or authorization prior to travel arrangements being made. This is

OPTION Poland Liaison - OY4

FFP

OPTION Poland Liaison Travel - NTE - OY4

FFP

This is a Not to Exceed (NTE) CLIN for travel cost associated with Poland Liaison Services. Payment shall be in accordance with the Joint Travel Regulations (JTR).

All travel requires Contracting Officer's Representative (COR) recommendations for approval and/or authorization prior to travel arrangements being made. This is

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 1001 N/A N/A N/A Government 1002 N/A N/A N/A Government 2001 N/A N/A N/A Government 2002 N/A N/A N/A Government 3001 N/A N/A N/A Government 3002 N/A N/A N/A Government 4001 N/A N/A N/A Government 4002 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 28-SEP-2024 TO

27-SEP-2025

N/A J53

ANTHONY MCCLAIN

1301 N. MACARTHUR BLVD

SPRINGFIELD IL 62702

(217) 761-2972

W56ESR

0002 POP 28-SEP-2024 TO

27-SEP-2025

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 28-SEP-2025 TO

27-SEP-2026

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 28-SEP-2025 TO

27-SEP-2026

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 28-SEP-2026 TO

27-SEP-2027

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 28-SEP-2026 TO

27-SEP-2027

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 28-SEP-2027 TO

27-SEP-2028

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 28-SEP-2027 TO

27-SEP-2028

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 28-SEP-2028 TO

27-SEP-2029

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 28-SEP-2028 TO

27-AUG-2029

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020 52.203-3 Gratuities APR 1984 52.203-16 Preventing Personal Conflicts of Interest JUN 2020 52.204-2 Security Requirements MAR 2021 52.204-6 Unique Entity Identifier OCT 2016 52.204-7 System for…