Attachment_09B_-_COST_WORKBOOK_INSTRUCTIONS.pdf

COST WORKBOOK INSTRUCTIONS

The Offeror is required to complete the Cost Workbook, which includes the Schedule B, Summary worksheets and supporting CLIN worksheets for the phase-in, base period, and all option periods. Fill in the appropriate data as indicated on the worksheets.

Schedule B: Description and Instructions for completing the Schedule B are located in Schedule B, Para.B.6. The Offeror shall complete both the Schedule B in the solicitation and the Cost Workbook.

Worksheet Formulas: The Government is not providing formulas for cost development or build-up in the cost workbook worksheets. It is the responsibility of each offer to ensure the proper application of formulas and/or worksheet links.

Each Offeror shall:

a. Link the supporting detail cost worksheets to the appropriate summary worksheets (phase-in, base and option year summaries).

b. Link the summary worksheets (phase-in, base and option year summaries) to the Schedule B Summary worksheet.

CLIN Definitions: The CLIN definitions are located as follows:

Labor: See Schedule B, Para. B.5.e.

Defense Base Act Insurance: See Schedule B, Para. B.5.f.

Overtime Rates: See Schedule B, Para. B.5.g.

Material ODC’s: See Schedule B, Para. B.5.h.

Non-Material ODC’s: See Schedule B, Para. B.5.i.

Training, Travel & Per Diem: See Schedule B, Para. B.5.j.

Housing: See Schedule B, Para. B.5.k.

Leased Vehicles: See Schedule B, Para. B.5.l.

Contractor Manpower Reporting: See Schedule B, Para. B.5.m.

Contract Reporting-Other: See Schedule B, Para. B.5.n.

COLUMN HEADINGS IN LABOR WORKSHEETS

Straight-time hourly work schedule per week: Indicates the employees’ regular weekly work schedule, (i.e. 40 hrs, 48 hrs, 60 hrs per week).

Number of Personnel: Indicates the total number of personnel for the labor category and assigned location.

Total Straight-time Hourly Direct Labor Hours: The product of straight-time hourly work schedule and the number of personnel.

Straight-time hourly Direct Labor Rate: The proposed hourly direct labor rate for the category of labor. (i.e. $20.53).

Total Straight-time Direct Labor Dollars: The product of total straight-time hourly direct labor hours and the straight-time hourly direct labor rate. (i.e. $3,452.76 ).

Danger Pay Allowance: The additional compensation, beyond basic compensation, granted to employees for service at designated danger pay posts as indicated by the U.S. Department of State. Information regarding danger pay allowance is available at https://aoprals.state.gov/content.asp?content_id=223&menu_id=81. Explain how the dollar amount or rate used was calculated and how it was applied in a narrative within the cost volume.

Post Hardship Differential Allowance: The additional compensation of 5, 10, 15, 20, 25, 30 or 35 percent over basic compensation for service at places in foreign areas where conditions of environment differ substantially from conditions of environment in the United States. Information regarding the post hardship differential allowance is available at https://aoprals.state.gov/content.asp?content_id=223&menu_id=81.

Explain how the dollar amount or rate used was calculated and how it was applied in a narrative within the cost volume.

Total of Straight Time Labor, Danger Pay and Post Hardship Diff Allowances: The sum of straight-time labor dollars, danger pay and post differential allowance.

Fringe: May include, but is not limited to, costs such as paid time off (vacation), sick leave, health insurance and retirement plans. Explain how the rate was calculated and how it was applied in a narrative within the cost volume.

Labor Overhead: May include costs such as taxes, operating supplies, workmen’s compensation, employer’s liability, federal unemployment insurance, social security and other costs that are incurred for or that only benefit an identifiable unit or activity of the internal organization. Explain how the rate was calculated and how it was applied in a narrative within the cost volume.

https://aoprals.state.gov/content.asp?content_id=223&menu_id=81 https://aoprals.state.gov/content.asp?content_id=223&menu_id=81

Other Compensation/Incentives: a generic column that may be used for costs such as special incentives for recruitment and retention. Explain what it is, how the rate or amount was calculated and how it was applied in a narrative within the cost volume.

G & A: The G&A rate is developed by dividing the total general and administrative expenses by the selected allocation base, e.g. total cost input, value added cost input, or single element cost input. G&A expenses typically include costs such as human resources, accounting, finance, public relations, contract administration, legal, and expense allocation from corporate home office. Explain how the rate was calculated and how it was applied in a narrative within the cost volume.

Fixed Fee: IAW FAR 15.404-4(C), fee on cost plus fixed fee contracts shall not exceed 10%.

Total: The sum of Total of Straight-time labor, Danger Pay, and Post Hardship, Fringe, Labor Overhead, Other compensation Incentives, G & A and Fixed Fee.

Subcontracts: Subcontractor shall provide separate worksheets in accordance with Section L.7.5.B. Total subcontractor costs shall be reflected on the prime contractor’s worksheet in the total column, to include any prime loadings on subcontractor costs. Such loadings shall be thoroughly explained in a narrative within the cost volume.