Q and A for KrS26 LSA BLS RFQ W91QVP26Q0301 (18JUN26).xlsx
XLSX spreadsheet 24 KB Posted
- Solicitation number
- W91QVP26Q0301
About this file
This document is a Question and Answer (Q&A) compilation for RFQ W91QVP-26-Q-0301 for Keris Strike 2026 Base Life Support services in Sabah, Malaysia, issued by the Department of the Army Materiel Command Army Contracting Command. The Q&A clarifies critical requirements and evaluation criteria for contractors bidding on this combined synopsis/solicitation for commercial services. Key clarifications include: interpreters are not required from contractors; larger personnel transportation will be handled under a separate contract; pricing should include only visible, numbered line items from the Order Form; the Berry Amendment textile threshold for tents is USD 200,000 across the total acquisition; the U.S. Government is exempt from Malaysian Sales and Service Tax (SST), and contractors must exclude this tax from quotations; a Prime Contractor need not be incorporated in Malaysia if using a qualified Malaysian subcontractor; and a NIST SP 800-171 self-assessment (not older than three years) must be posted in SPRS prior to contract award, though CMMC certification is not required. The Q&A also addresses transportation pricing methodology (cost per vehicle per 12-hour day multiplied by quantity and number of days), evaluation criteria (price, technical approach, and recent/relevant experience are weighted approximately equally with price reasonableness being competitive), and submission preferences (elaborate technical approaches with supporting photos and equipment documentation are strongly preferred, along with Attachment 3 experience worksheets). No site visit or pre-quotation conference is scheduled, though geographic coordinates and post-award site details will be provided by the Contracting Officer's Representative.
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Sheet1
| Questions and Answers for KrS26 LSA BLS / RFQ W91QVP-26-Q-0301 | |||
| Number | Question | Answer | |
| 1 | We noted that prior BLS exercise support in Malaysia included interpreter / liaison support, which was helpful during execution in Sabah for coordination with host-nation stakeholders, site representatives, and local agencies. For KrS26, should contractors plan to include similar support, or will this be handled separately by the Government/customer? | No interpreters requested from customer at this time. | |
| 2 | We do not appear to see bus transportation requested for larger personnel movements. During our prior exercise transportation support in Malaysia, main body movement required contractor-provided buses, for movement from Penang Airport and Ipoh. For KrS26, will larger troop/personnel movement be handled separately by the Government or Malaysian Armed Forces, or is contractor-provided transportation expected under another requirement? | It will be handled in a different contract. Currently being solicited on SAM.GOV at the following link: https://sam.gov/workspace/contract/opp/0a15e72ca9724df9ae8b315f536f05ec/view | |
| 3 | For planning purposes, are there any known site restrictions, access requirements, movement limitations, or host-nation coordination items that contractors should account for in preparing their quotations? | There are access requirements that will be handled upon award. | |
| 4 | Order Form – Overall Total Formula | ||
| • | The formula in the “Overall Total” sheet appears to omit the L1 SPOD sheet and references cells that do not contain the location totals in several other sheets. For example, the actual totals for L2, L3, L4 and L5 appear in different cells from those referenced by the Overall Total formula. Could the Government please issue a corrected Order Form or confirm the exact cells and location totals that offerors should include under CLIN 0001? | Corrected order form. | |
| 5 | Hidden Rows and Active Requirements | ||
| • | Several location sheets contain hidden rows with non-zero quantities, including quantities for showers, reefers, ice, tents, laundry and cots. Please confirm whether offerors should price only the visible, numbered line items or whether any of the hidden rows are also part of the requirement. | Price only for visible, numbered line items. | |
| 6 | Scope Controlled by the Order Form | ||
| • | The PWS describes a broad range of services, including interpreters, material-handling equipment and aggregate-related support. Please confirm that offerors are required to price only the services and quantities specifically activated in the Order Form. | Price only the services and quantities specific from the Order Form. | |
| 7 | Transportation Pricing | ||
| • | The Transportation sheet identifies the unit of measure as “Day” and includes both the number of vehicles and the number of performance days. Please confirm that the total quantity should be calculated as the number of vehicles multiplied by the number of calendar days for each transportation line. | Total price is cost of a vehicle for one day (12 hour period in accordance with the PWS 5.3 (n)) multplied by quantity of vehicles multiplied by number of days. | |
| 8 | Berry Amendment and Tent Components | ||
| • | The RFQ states that textile and fabric components of tents must not exceed USD 250,000, while the current DFARS 225.7002-2(a) exception refers to USD 200,000. Please confirm the applicable threshold and whether the threshold is measured per tent, per tent model, per line item or across the total acquisition. Please also confirm whether locally manufactured or locally rented tents are acceptable when the applicable textile or fabric amount is below the governing threshold. | The correct threshold is USD 200,000. Corrected in RFQ. The applicable threshold applits across the total acquisiton. Not per tent, per tent model, or per line item. Locally manufactured or locally rented tents are acceptable when the applicable textile or fabric amount is below the governing threshold. | |
| 9 | Malaysian Taxes and Duties | ||
| • | Please confirm the applicable treatment of Malaysian VAT/GST/Sales and Service Tax, import duties and other local taxes. In particular, please advise: | ||
| a. | Whether the U.S. Government is exempt from Malaysian Sales and Service Tax for this procurement | ||
| b. | Whether the contractor should exclude SST from its quotation | ||
| c. | Whether any tax-exemption or duty-exemption documentation will be issued | ||
| d. | What tax name and rate should be entered under DFARS 252.229-7001 | ||
| e. | Whether taxes charged by a Malaysian subcontractor to a U.S.-registered Prime Contractor are reimbursable when exemption is unavailable | 9a. Yes. The U.S. Government is exempt from Malaysian Sales and Service Tax (SST) for official procurements under applicable international tax relief frameworks. |
9b. Yes. In accordance with FAR 52.212-4(k) and DFARS 252.229-7001, the Contractor's proposed price must be exclusive of all local foreign taxes and duties from which the U.S. Government is exempt. Offerors must exclude Malaysian SST from their pricing 9c. No.
9d. The Contractor should complete DFARS 252.229-7001 using the following information:• Name of Tax: Malaysian Sales and Service Tax (SST)• Rate: Enter the specific statutory rate (e.g., 6%, 8%, or 10% depending on the specific service or item category) applicable to the work being performed.
9e. No.
| 10 | Prime Contractor and Malaysian Subcontractor | |
| • | Please confirm that there is no requirement for the Prime Contractor itself to be incorporated or registered in Malaysia, provided that the Prime Contractor remains fully responsible for contract performance and uses a Malaysian subcontractor holding the required local licences, permits, insurance and operating authorisations. | There is no requirement for the Prime Contractor itself to be incorporated or registered in Malaysia, provided that the Prime Contractor remains fully responsible for contract performance and uses a Malaysian subcontractor holding the required local licences, permits, insurance and operating authorisations. |
| 11 | Cybersecurity Requirements | |
| • | The RFQ incorporates DFARS 252.204-7019, 252.204-7020, 252.204-7021 and related cybersecurity provisions, but no required CMMC level is identified. | |
| Please confirm whether a current NIST SP 800-171 assessment in SPRS or a specific CMMC status is required for quotation submission or contract award under this requirement. | 1. NIST SP 800-171 (SPRS): Not required for quote submission. In accordance with DFARS 252.204-7019 and 252.204-7020, the offeror must have a current (not older than 3 years) NIST SP 800-171 self-assessment score posted in the Supplier Performance Risk System (SPRS) prior to contract award. 2. CMMC (DFARS 252.204-7021): No. While DFARS 252.204-7021 is incorporated in the solicitation framework, a specific CMMC certification level is not required for submission or award at this time. | |
| 12 | Site Visit and Site Information | |
| • | FAR 52.237-1 is listed in the solicitation, but we could not identify a scheduled site visit or pre-quotation conference. Please confirm whether a site visit will be conducted. If no visit is planned, please advise whether site maps, photographs, utility information or additional access details will be provided | No site visit or pre-quotation conference is scheduled for this solicitation. Geographic coordinates for the general location of the project site have been provided within the solicitation documents. Following contract award, the Contracting Officer’s Representative (COR) will work directly with the successful Contractor (KTR) to provide specific details regarding site layout, utility access, and exact placement. |
| 13 | Base Access and Permits | ||
| • | Please confirm the expected lead time and procedure for obtaining access for Malaysian subcontractor personnel, vehicles and equipment, including any nationality restrictions or advance identification requirements. | This will be addressed to contract awardee post award. | |
| 14 | Request for Extension | ||
| • | Due to the number of performance locations, the extensive equipment and transportation requirements, the Order Form formula issues and the need to confirm local equipment availability and tax treatment, we respectfully request that the quotation deadline be extended by the maximum period the Government can allow. If an extension to that date is not possible, we would appreciate an extension of at least five calendar days and prompt issuance of a corrected Order Form. | The current deadline is the maximum period the Government can allow at this time. | |
| 15 | The RFQ lists Price, Technical Approach, and Recent/Relevant Experience as evaluation factors. Can the Government clarify whether these factors are listed in order of importance, or whether they will be considered approximately equal in the comparative evaluation? | For the evaluation criterias listed, there is not an order of importance. | |
| 16 | The RFQ states that the lowest price may or may not win once all factors are considered. To help offerors prepare the quote properly, can the Government clarify how technical approach and recent/relevant experience will be considered in comparison to price? | Please read ADDENDUM TO 52.212-2 EVALUATION of RFQ for how the government will evaluate offeror submissions. | |
| 17 | If an offeror submits a higher-priced quote with stronger mobilization readiness, equipment availability, staffing plan, site support plan, and recent/relevant experience, will those factors be considered favorably in the comparative evaluation? | Price is not the only evaluation criteria that we evaluate. Price reasonableness will be a criteria that will make an offeror competitive while factoring in Technical Approach and Recent and Relevant Experience. | |
| 18 | For the technical approach, would the Government prefer offerors to include supporting information such as proposed equipment photos, supplier/equipment availability, staffing plan, service response plan, and risk mitigation approach, or should the submission be kept limited to a basic written approach? | The government would prefer to see more elaborate supporting documents including pictures | |
| 19 | For Recent and Relevant Experience, should offerors submit only Attachment 3, or may brief supporting information also be included in the technical approach where it helps explain similar scope, size, and complexity? | Offerors should submit both Attachment 3 to showcase their work experience as well as provide a technical approach. | |
| 20 | Is there any preferred page limit or recommended length for the technical approach, other than avoiding unnecessary or unrelated information? | No preferred page limit but including photos are highly encouraged. |
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