Mosquito AI PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Mosquito Surveillance Smart Trap – Lease, Deployment, and Support Services

1. GENERAL

This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items, and non-personal services necessary as needed to complete the work within the PWS.

1.1 OBJECTIVE

The Government requires the lease and reach-back support of four (4) AI-powered Mosquito Surveillance System (MSS) units to conduct automated mosquito surveillance at designated Eighth Army installations in support of force health protection.

1.2. PERIOD OF PERFORMANCE

01 July 2026 – 30 September 2026

1.3. PLACE OF PERFORMANCE

Location Quantity

Camp Bonifas 1

Warrior Base 1

Dagmar North Training Area (DNTA) 1

Rodriguez Live Fire Complex (RLFC) 1

Final trap placement shall be conducted installation Public Health Entomologists. The Contractor shall provide requirements necessary for MSS functionality (i.e., power cords, etc) and recommend descriptions of sites that maximize capture of medically relevant mosquito species in areas representative of Soldier living, training, and operational environments. The Government reserves the right to direct relocation of traps if placement is operationally unsuitable.

1.4. SYSTEM DESCRIPTION

The MSS shall be an integrated, field-deployable smart trap system capable of:

• Attracting and capturing mosquitoes using attractants and fan-driven airflow.

• Automatically imaging captured specimens.

• Performing AI-based species identification with a minimum 95% accuracy for medically important vector species (e.g., Anopheles spp., Culex tritaeniorhynchus, Aedes albopictus, Culex pipiens, Aedes vexans).

• Transmitting capture data, species identification results, and trap status to a cloud-based Government-accessible dashboard in near-real-time (within 1 hour of collection).

1.5. Contracting Officer’s Representative (COR)

As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially regarding changes in cost or price estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.6. Base Access:

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements. The Contractor shall coordinate with the COR or designated Government official for base access.

2. TASKS

2.1 Deployment and Activation

The Contractor shall:

• Issue / provide four (4) MSS units for lease within 24 hours of the performance start date.

• Conduct an initial 4-8 hour system training on all equipment, dashboard, and user-level trouble shooting that confirms AI identification accuracy and data transmission functionality.

Standard: All units activated, validated, and operational within 24 hours. (Pass/Fail)

2.2 Operations, Monitoring, and Maintenance

The Contractor shall:

• Remotely monitor all MSS units throughout the deployment period.

• Resolve system faults or data interruptions within 24 hours of notification.

• Maintain all hardware, software, and AI classification components to ensure continuous operation.

Standards:

Metric Requirement

System Uptime ≥ 98%

Unresolved interruptions exceeding 3 hours within a trapping night

No more than 2

2.3 Data Management and Reporting

The Contractor shall:

• Ensure mosquito capture data, species identification, and trap status are available on the cloud-based Government-accessible dashboard in near-real-time (within 1 hour of collection).

• Provide access to review data including mosquito counts, species distribution, environmental observations, data quality metrics, system uptime, and any anomalies.

• Provide access to archive & download data summarizing system performance, surveillance data trends, operational insights, and recommendations for future deployments or system acquisition.

• Notify the COR immediately of any system degradation affecting data accuracy or timeliness.

2.4 Training

The Contractor shall provide a 4 to 8 hour training to designated Government personnel on:

• System set up and installation.

• Dashboard access and data interpretation.

• Basic system troubleshooting and status monitoring.

Training shall be coordinated with the COR and Eighth Army Preventive Medicine personnel.

2.5 System Retrieval and Closeout

The Contractor shall:

• Retrieve all MSS units within 8 business days of deployment completion.

Standard: Timely retrieval and accurate inventory documentation. (Pass/Fail)

3. DELIVERABLES

# Deliverable Due Format

1 Issue Confirmation Report 24 hours installation PDF via email

2 Initial training Within 1 week of start date PDF via email

Access to cloud-based Government-accessible dashboard

Within 1 week of start date Online

4. CONTRACTOR PERSONNEL AND QUALIFICATIONS

• The Contractor shall designate a point of contact with full authority to act on all contract matters.

• Personnel performing field support, system validation, and training shall possess demonstrated expertise in AI-based mosquito identification systems and data management.

5. COORDINATION

All site access, field visits, training sessions, and data-sharing configurations shall be coordinated with the COR (or designated Government representative) and Eighth Army Preventive Medicine personnel.

6. ATTACHMENTS

6.1 Attachment 1 – Performance Requirements Summary (PRS) Table

Attachment 1. Performance Requirements Summary (PRS)

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets, or does not meet these standards.

The Performance Requirements Summary located within PWS includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Threshold (AQT).

Required Service

Performance Standard AQT Method of

Surveillance Remedy

PRS #1:

PWS Para: 2.1 The contractor shall provide 4 systems to the assigned locations within 24 hours of the POP start.

100% installation complete and shall conduct initial system validation, confirming AI-based mosquito identification accuracy and data transmission functionality.

Acceptable Quality Level:

100% compliance; no deviation.

100% Inspection

Nonconforming services can result in a nonconformance report issued to contractor.

PRS #2:

PWS Para: 2.2 The Contractor shall remotely monitor system performance daily.

Address system faults or data interruptions within 24 hours of notification.

No more than 2 interruptions exceeding 3 hours within a trapping night.

Periodic Inspection and Validated Customer Comments

Nonconforming services can result in a nonconformance report issued to contractor.

PRS #3:

PWS Para: 2.3 The contractor shall provide access to cloud-based Government-accessible dashboard

The Contractor shall provide access data to including mosquito counts, species distribution, environmental notes, and system performance metrics.

Delay of no more than 48 hours.

100% Inspection

Nonconforming services can result in a nonconformance report issued to contractor.

Methods of Performance

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets, or does not meet required contract standards.

Various methods exist to monitor performance. The COR will use the surveillance methods listed below in the administration of this QASP.

1.VALIDATED USER/CUSTOMER COMPLAINTS. (Relies on the customer to identify deficiencies. Complaints are then investigated and validated.)

2.100% INSPECTION. This surveillance type is preferred for those tasks that occur infrequently, have high visibility, or are critical for mission accomplishment. It is also used frequently for those tasks having very stringent performance requirements. When this type surveillance is used, COR must inspect and evaluate the contractor's performance each time it is performed. This method may, on occasion, be appropriate for some special cuts;

otherwise, it will not be used very often.

3.PERIODIC INSPECTION. This method consists of evaluating a product or service less than a

100% of the time. This can be done on a schedule or random basis. Inspections may be scheduled [Daily, Weekly, Monthly, Quarterly, or annually] or unscheduled, as required.

4.RANDOM SAMPLING. When actual inspections must be performed, this is the most appropriate method for frequently recurring tasks. It is also the preferred method for evaluation of contractor quality data and overall “attribute sampling.” In random sampling the inspection results of a sample selected randomly from a lot is statistically the same in the entire lot. There can be no bias nor the possibility of bias in selecting the sample. Each item must have an equal chance of being selected as part of the sample. Once the sample has been determined, each item is inspected and determined to be satisfactory or unsatisfactory. If the number of unsatisfactory items observed in the sample is equal to or less than the number permitted by the performance threshold, then the service is considered to be satisfactory. Otherwise, the service is considered unsatisfactory, and the percentage of the entire service is unsatisfactory.