Mosquito AI PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Mosquito Surveillance Smart Trap – Lease, Deployment, and Support Services

1. GENERAL

This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items, and non-personal services necessary as needed to complete the work within the PWS.

1.1 OBJECTIVE

The Government requires the lease, deployment, operation, and support of four (4) AI-powered

Mosquito Surveillance System (MSS) units to conduct automated mosquito surveillance at designated

Eighth Army installations in support of force health protection.

1.2. PERIOD OF PERFORMANCE

01 July 2026 – 30 September 2026

1.3. PLACE OF PERFORMANCE

Location Quantity

Camp Bonifas 1

Warrior Base 1

Dagmar North Training Area (DNTA) 1

Rodriguez Live Fire Complex (RLFC) 1

Final trap placement shall be approved by the installation Public Health Entomologist. The Contractor shall recommend sites that maximize capture of medically relevant mosquito species in areas representative of Soldier living, training, and operational environments. The Government reserves the right to direct relocation of traps if placement is operationally unsuitable.

1.4. SYSTEM DESCRIPTION

The MSS shall be an integrated, field-deployable smart trap system capable of:

• Attracting and capturing mosquitoes using attractants and fan-driven airflow.

• Automatically imaging captured specimens.

• Performing AI-based species identification with a minimum 95% accuracy for medically important vector species (e.g., Anopheles, Culex tritaeniorhynchus, Aedes albopictus, Culex pipiens, Aedes vexans).

• Transmitting capture data, species identification results, and trap status to a cloud-based

Government-accessible dashboard in near-real-time (within 1 hour of collection).

1.5. Contracting Officer’s Representative (COR)

As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially regarding changes in cost or price estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.6. Base Access:

The Contractor shall be aware of and comply with the requirements associated with Installation

Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements. The Contractor shall coordinate with the COR or designated Government official for base access.

2. TASKS

2.1 Deployment and Activation

The Contractor shall:

• Deploy, install, calibrate, and activate all four (4) MSS units within 24 hours of the performance start date.

• Conduct initial system validation confirming AI identification accuracy and data transmission functionality.

• Submit a Deployment Confirmation Report to the COR within 24 hours of completing installation.

Standard: All units activated, validated, and operational within 24 hours. (Pass/Fail)

2.2 Operations, Monitoring, and Maintenance

The Contractor shall:

• Remotely monitor all MSS units daily throughout the deployment period.

• Resolve system faults or data interruptions within 6 hours of notification.

• Conduct a minimum of two (2) on-site field validation visits to each location to inspect units, verify data accuracy, and confirm system performance.

• Maintain all hardware, software, and AI classification components to ensure continuous operation.

• Submit a Field Visit Summary to the COR within 3 business days of each visit.

Standards:

Metric Requirement

System Uptime ≥ 98%

Unresolved interruptions exceeding 6 hours No more than 2

Field validation visits completed Minimum 2 (Pass/Fail)

2.3 Data Management and Reporting

The Contractor shall:

• Ensure mosquito capture data, species identification, and trap status are available on the cloud-based Government-accessible dashboard in near-real-time (within 1 hour of collection).

• Provide Weekly Summary Reports including mosquito counts, species distribution, environmental observations, data quality metrics, system uptime, and any anomalies.

• Provide a Comprehensive End-of-Deployment Report summarizing system performance, surveillance data trends, operational insights, and recommendations for future deployments or system acquisition.

• Notify the COR immediately of any system degradation affecting data accuracy or timeliness.

2.4 Training

The Contractor shall provide training to designated Government personnel on:

• Dashboard access and data interpretation.

• Basic system troubleshooting and status monitoring.

Training shall be coordinated with the COR and Eighth Army Preventive Medicine personnel.

2.5 System Retrieval and Closeout

The Contractor shall:

• Retrieve all MSS units within 2 business days of deployment completion.

• Restore all sites to their original condition.

Standard: Timely retrieval, site restoration, and accurate inventory documentation. (Pass/Fail)

3. DELIVERABLES

# Deliverable Due Format

1 Deployment

Confirmation Report

24 hours installation PDF via email

2 Field Visit Summaries

(minimum 2)

3 business days after each visit

PDF via email

3 Weekly Summary

Reports

Every Friday by 1700 local

PDF via email

4 End-of-Deployment

Report

10 business days after performance end

PDF via email

4. CONTRACTOR PERSONNEL AND QUALIFICATIONS

• The Contractor shall designate a point of contact with full authority to act on all contract matters.

• Personnel performing field support, system validation, and training shall possess demonstrated expertise in AI-based mosquito identification systems and data management.

5. COORDINATION

All site access, field visits, training sessions, and data-sharing configurations shall be coordinated with the COR (or designated Government representative) and Eighth Army Preventive Medicine personnel.

6. WARRANTY

The Contractor's standard commercial warranty for leased equipment and software shall apply for the duration of the performance period. Warranty documentation shall be provided per the deliverables schedule above.

7. ATTACHMENTS

7.1 Attachment 1 – Performance Requirements Summary (PRS) Table

Attachment 1. Performance Requirements Summary (PRS)

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets, or does not meet these standards.

The Performance Requirements Summary located within PWS includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Threshold (AQT).

Required Service

Performance Standard

AQT

Method of Surveillance

Remedy

PRS #1:

PWS Para: 2.1 The contractor shall install 4 systems to the assigned locations within 24 hours of the POP start.

100% installation complete and shall conduct initial system validation, confirming AI‑based mosquito identification accuracy and data transmission functionality.

Acceptable Quality Level:

100% compliance; no deviation.

100% Inspection

Nonconforming services can result in a nonconformance report issued to contractor.

PRS #2:

PWS Para: 2.2 The Contractor shall remotely monitor system performance daily.

Address system faults or data interruptions within

12 hours of notification.

No more than 2 interruptions exceeding 12 hours

Periodic Inspection and Validated Customer Comments

Nonconforming services can result in a nonconformance report issued to contractor.

PRS #3:

PWS Para: 2.3

Weekly Summary reports.

The Contractor shall provide weekly summary reports including mosquito counts, species distribution, environmental notes, and system performance metrics.

Delay of no more than 48 hours

100% Inspection

Nonconforming services can result in a nonconformance report issued to contractor.

PRS #4:

PWS Para: 2.2 Conduct a minimum of two (2) on-site field validation visits

Conduct visits to inspect units, verify data accuracy, and confirm system performance. Submit a Field Visit Summary to the COR within 3 business days of each visit

No more than 24 hours after the 3-day window.

100% Inspection

Nonconforming services can result in a nonconformance report issued to contractor.

Methods of Performance

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets, or does not meet required contract standards.

Various methods exist to monitor performance. The COR will use the surveillance methods listed below in the administration of this QASP.

1.VALIDATED USER/CUSTOMER COMPLAINTS. (Relies on the customer to identify deficiencies. Complaints are then investigated and validated.)

2.100% INSPECTION. This surveillance type is preferred for those tasks that occur infrequently, have high visibility, or are critical for mission accomplishment. It is also used frequently for those tasks having very stringent performance requirements. When this type surveillance is used, COR must inspect and evaluate the contractor's performance each time it is performed. This method may, on occasion, be appropriate for some special cuts;

otherwise, it will not be used very often.

3.PERIODIC INSPECTION. This method consists of evaluating a product or service less than a 100% of the time. This can be done on a schedule or random basis. Inspections may be scheduled [Daily, Weekly, Monthly, Quarterly, or annually] or unscheduled, as required.

4.RANDOM SAMPLING. When actual inspections must be performed, this is the most appropriate method for frequently recurring tasks. It is also the preferred method for evaluation of contractor quality data and overall “attribute sampling.” In random sampling the inspection results of a sample selected randomly from a lot is statistically the same in the entire lot. There can be no bias nor the possibility of bias in selecting the sample. Each item must have an equal chance of being selected as part of the sample. Once the sample has been determined, each item is inspected and determined to be satisfactory or unsatisfactory. If the number of unsatisfactory items observed in the sample is equal to or less than the number permitted by the performance threshold, then the service is considered to be satisfactory. Otherwise, the service is considered unsatisfactory, and the percentage of the entire service is unsatisfactory.