W91QV126RA019_Addendum_to_52_212_2_1_and 52.212.2-2.pdf

Addendum to FAR 52.212-1: Instructions to Offerors

L.1 General Instructions

1. Submission of Quotes: Quotes must be submitted via email to the Fort Belvoir MICC office to Tiffany M. Walker and Jodi E. Woods at tiffany.m.walker32.civ@army.mil and Jodi .e.Woods.civ@army.mil. Failure to submit the quote to the above mailboxes will render the quote non-responsive and ineligible for award.

• No hard copies, facsimile copies, or Compact Discs (CDs) will be accepted.

• NO HAND DELIVERY IS ALLOWED.

2. Questions Regarding the Solicitation: Send all questions to the POC identified below and the email subject must contain the solicitation number. Verbal questions will not be accepted. Responses to questions will be posted via an amendment to the solicitation on https://SAM.gov for viewing by all potential offerors. Questions and answers may or may not have a bearing on the substantive content of the solicitation, and it shall NOT be assumed that the due date for receipt of quotes will be extended.

Government POC: TiffanyM.Walker; Email: tiffany.m.walker32.civ@army.mil and Jodi E. Woods Email: jodi.e.woods.civ@army.mil.

3. Quote Format: The quote shall be organized into two (2) separate files: a Technical Quote and a Price Quote. Each file shall be submitted in a searchable Adobe PDF format. Pages should be 8.5 x 11 inches with at least one-inch margins. The text shall be no smaller than 12-point font.

4. Quote Content: The quote must be clear, concise, and address all requirements outlined in this solicitation. It shall not simply rephrase or restate the Government’s requirements but must provide sufficient detail to demonstrate the offeror's capability to perform the work.

5. All vendors must have an active registration in SAM at time of quote. The offeror shall provide and submit at time of quote a completed FAR Provision 52.212-3 (Offeror Representations and Certification-Commercial Items). If an Offeror has completed the annual representations and certification electronically via https://www.acquisition.gov/ the offeror shall complete only paragraph (b) of this provision. If an offeror has not completed the annual representations and certifications electronically, the offeror shall complete paragraphs (c) through (v) of this provision.

mailto:tiffany.m.walker32.civ@army.mil https://www.sam.gov/ mailto:tiffany.m.walker32.civ@army.mil https://www.acquisition.gov/

L.2 Technical Quote

The technical quote shall be structured to address the following factors and must provide all information necessary for the Government to evaluate acceptability.

1. Technical Approach:

• Provide a detailed narrative demonstrating a thorough understanding of the specific tasks outlined in PWS Part 4.

• Describe the methodology for accomplishing each task.

2. Management Approach & Quality Control:

• Describe the offeror's management approach to ensure stability and continuity of services.

• Submit a draft Quality Control Plan (QCP) that details procedures to meet or exceed the standards in PWS Technical Exhibit A.

3. Key Personnel:

• Identify the proposed individuals for all Key Personnel positions.

• Provide a current resume for the proposed Catholic Administrative Pastoral Life Coordinator demonstrating they meet all qualifications.

• Provide a signed Letter of Commitment for the proposed Catholic Administrative Pastoral Life Coordinator.

4. Past Performance:

• Provide a list of up to three (3) relevant contracts performed within the last three

(3) years, including contract details and a current Point of Contact for each.

L.3 Price quote

1. Offerors shall complete a pricing schedule based on the tasks provided in the PWS.

2. The price quote shall include a fully burdened hourly rate for each contract year. The total price must be inclusive of all direct costs, indirect costs, and profit.

3. Submit prices out to a maximum of two decimal points. If prices are submitted with more than two decimal points, the Government will round the number to two decimal points.

Addendum to FAR 52.212-2: Evaluation Factors for Award

M.1 Basis for Award

1. Lowest Price Technically Acceptable (LPTA): The Government intends to award a firm-fixed-price contract to the responsible offeror whose quote is technically acceptable and provides the lowest evaluated price. This is a commercial item acquisition conducted using simplified procedures authorized by FAR Subpart 13.5.

2. Evaluation Process: The Government will first evaluate technical quotes for acceptability.

A quote must be rated "Acceptable" for every non-price factor to be considered technically acceptable. Quotes rated "Unacceptable" in any non-price factor will be rejected and ineligible for award. The Government will then evaluate the price of all technically acceptable quotes, and the award will be made to the offeror with the lowest evaluated price.

M.2 Evaluation Factors To be considered technically acceptable and eligible for award, a quote must meet all the minimum requirements of the solicitation and be rated "Acceptable" for each of the following non-price factors.

Factor Evaluation Criteria for "Acceptable" Rating

Technical Approach The quote clearly demonstrates a feasible approach to accomplishing all tasks in PWS Part 4.

Management Approach & Quality Control The quote provides a management plan and a Quality Control Plan (QCP) that meet all minimum requirements.

Key Personnel The quote identifies all Key Personnel and provides a resume and Letter of Commitment demonstrating the Catholic Administrative Pastoral Life Coordinator meets all minimum qualifications.

Past Performance The offeror has provided relevant past performance references, and the Government's evaluation does not result in a determination of unacceptable performance risk.

A "Neutral" rating will be considered "Acceptable."

Price The prices of all technically acceptable quotes will be evaluated for reasonableness.

An award will be made to the offeror with the lowest evaluated price. The price evaluation will include the following considerations:

Total Evaluated Price: The Government will evaluate quotes for award purposes for the 12-month base period and four 12-month option periods, for a total of 60 months, plus the six-month option to extend services under FAR Clause 52.217-8.

Offerors are not required to enter a separate price for the six-month option period.