Statement of Work Statement - BBPO - VTC Update V5 - Updated.pdf

STATEMENT OF WORK (SOW)

Video Teleconference (VTC) Equipment and Installation

Project Location: Building 1546, Floor 3, Fort Detrick, MD

Prepared For: Biological Select Agents and Toxins (BSAT) Biorisk Program Office (BBPO)

Date of Update: August 06, 2026

Table of Contents

1. Background

2. Introduction

3. Scope and Project Overview

3.1. Security and Network Compliance

3.2. Microsoft Teams Compatibility & DLPe Restrictions

3.3. Room Configurations

3.4. Core System Requirements

4. General Provisions and Responsibilities

4.1. Contract Details and Period of Performance

4.2. Hours of Operation and Holidays

4.3. Security and Facility Access

4.4. Government Responsibilities

4.5. Contractor Responsibilities and Facility Care

5. Tasks and Specific Room Requirements

5.1. Final Baseline Equipment List

5.2. Installation and Technical Execution

5.3. Room A – Conference Room (Unclassified)

5.4. Room B – SIPR Room / Open Storage Space (Classified)

5.5. Room C – Director’s Room (Unclassified)

Statement of Work (SOW) | Building 1546 VTC Upgrade

6. Project Administration, Execution, and Security

6.1. Project Controls & Schedule

6.2. Technical Deliverables

6.3. Training & Safety

7. AT-OPSEC Security Requirements

8. Definitions and Acronyms

1. Background The United States Department of War (DoW) Biological Select Agents and Toxins (BSAT) Biorisk Program Office (BBPO), located at Fort Detrick in Frederick, MD, requires the procurement, installation, and associated training for new Video Teleconference (VTC) equipment across three separate rooms in Building 1546.

2. Introduction The Contractor shall provide, install, and conduct user training and familiarization for all designated VTC equipment. Additionally, the Contractor shall deliver comprehensive technical documentation prior to final acceptance. This documentation must include system drawings, schematics, diagrams, and a detailed equipment list specifying the manufacturer, model numbers, software versions, and technical specifications for each component.

3. Scope and Project Overview The Contractor shall provide, install, configure, and test new Video Teleconferencing (VTC) equipment in Building 1546, Floor 3 at Fort Detrick, Frederick, MD 21702, to upgrade the legacy system. The project consists of delivering three (3) independent, fully operational collaborative display and presentation systems across three separate rooms.

Site Condition Note Elevator access is available for the transport of all equipment to Floor 3.

3.1. Security and Network Compliance

All hardware, software, and systems integrated under this scope must be selected from the Department of Defense Information Network (DoDIN) Approved Products List (APL) and configured in strict compliance with the Defense Information Systems Agency (DISA) Security Technical Implementation Guides (STIGs). Where necessary, the contractor along with the COR shall coordinate with the Local Network Enterprise Center (LNEC) for all network integration and security approvals and shall procure all required licenses if necessary.

3.2. Microsoft Teams Compatibility & DLPe Restrictions

Critical Compatibility Requirements DoD-approved VTC equipment is not automatically compatible with Microsoft Teams unless specifically certified for interoperability. All proposed equipment must meet both cybersecurity and interoperability requirements.

• Integration: Compatibility must be achieved through certified VoIP adapters (e.g., Cisco, Logitech) that support SIP/TLS and are configured for Microsoft Teams, or through vendor-specific Teams integration (e.g., Logitech’s TAA/NDAA-compliant products).

• DLPe Compliance: All Microsoft Teams Room solutions must support plug-and-play USB interfaces (e.g., standard USB headset-class profiles for cameras/audio). Plug-and-play solutions (such as Logitech) are highly preferred as they provide compatibility without requiring administrative drivers or software updates, which are strictly prohibited by Host Data Loss Prevention Endpoint (DLPe) software.

3.3. Room Configurations

• Room A (Conference Room): Configured as an unclassified Collaborative Conference Space/Hybrid

Meeting Space supporting Microsoft Teams Rooms on Windows (MTR-W).

• Room B (SIPR Room / Open Storage Space): Dedicated strictly to classified communications up to the Secret level. This room shall not be configured as a “dual-homed” system. To prevent cross-domain spillover risks, Operational Security (OPSEC) vulnerabilities, and violations of the Committee on National Security Systems (CNSS) guidelines, this room must remain entirely isolated from unclassified environments. Classified discussions will utilize Microsoft Teams Rooms on Windows (MTR-W — Secure) over the SIPRNET.

• Room C (Director’s Room): Configured as an unclassified Collaborative Conference Space/Hybrid Meeting Space supporting dual-display presentations and MTR integration. Specific Requirement:

The system must be configured to allow the Director to coordinate and run solo Teams meetings directly from their desk, as well as from the head of the conference table.

3.4. Core System Requirements

Each room's system shall deliver the following baseline capabilities:

• Cameras and Microphones: Solutions must utilize the Logitech Rally Bar, or HP Poly Studio X72 (or DoDIN APL equivalent), paired with external compatible ceiling microphones featuring designated tabletop mute buttons.

• System Inputs & Video Matrixing: The system must feature dynamic video matrixing. One dedicated input shall be used exclusively for managing the Teams meeting, while additional connections shall be dedicated to managing the room's displays. The Contractor must ensure the matrix switcher provides the exact number of ports required to drive all displays for each specific room's configuration.

• Multi-Input Connectivity: Support for the simultaneous physical connection of multiple government-furnished laptops via HDMI (primary connector) and DisplayPort. For unclassified rooms (A & C), administrators must have access to a tabletop controller to dynamically route specific laptop feeds to selected displays in real time.

• Hardware Storage: A dedicated cabinet/rack for the matrix hardware and associated components is required for rooms utilizing a matrix.

• Integrated Audio Routing: System-wide integration with wall mounted speakers and ceiling mounted microphones, controlled via the centralized input, for managing the Teams meeting from a dedicated input.

4. General Provisions and Responsibilities

4.1. Contract Details and Period of Performance

• Contract Type: Firm Fixed Price Contract.

• Period of Performance: The base period of performance for this contract shall be ninety (90) days from the date of award, with the option for a one-month follow-up at the discretion of the Government.

• Place of Performance: All services shall be performed on-site on Floor 3, Building 1546 Porter Street, Fort Detrick, MD 21702.

4.2. Hours of Operation and Holidays

• Hours of Operation: Monday through Friday, 0900 – 1630.

• Recognized Federal Holidays: Work will not be conducted on New Year’s Day, Martin Luther King Jr.

Day, Presidents’ Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Inauguration Day, Veterans Day, Thanksgiving, and Christmas.

4.3. Security and Facility Access

• Clearance & Access: The Contractor shall be responsible for completing all documentation required for Fort Detrick base access. A valid driver’s license with a photograph is required.

• Citizenship: Each individual employed under this contract shall be a citizen of the United States of

America or an alien who has been lawfully admitted for permanent residence, as evidenced by a Permanent Resident Card (USCIS I-551).

• Escort Requirement: While performing work on-site, Contractor personnel must be escorted by Government representatives at all times.

4.4. Government Responsibilities

To successfully complete this project, close teamwork between the BBPO and the Contractor's team is essential. The Government will designate a Point of Contact / Contracting Officer's Representative (POC/COR) at the time of award.

• Authority: The POC/COR has full authority to manage the project schedule, accept deliverables, arrange facility access and escorts, and provide signatures of approval. Note: The POC/COR cannot authorize any additional obligation of funds.

• Government Furnished Items: The Government will provide electricity, water, waste disposal containers, and the necessary laptop computers and docking stations.

• Training Records: The KO/COR will be responsible for maintaining control of all training certificates.

4.5. Contractor Responsibilities and Facility Care

• Site Leadership: The Contractor shall designate an on-site main Point of Contact (POC) and an alternate in writing. The Contractor's POC is responsible for directing all project activities, scheduling, and project controls.

• Facility Protection: The Contractor shall be responsible for the care of the premises and must not damage Government property. The Contractor shall furnish padding and other protective materials as necessary to preclude damage to hallways, doors, door frames, elevators, and building fixtures.

The Government may reject any moving equipment at its sole discretion.

• Clean-up and Restoration: The Contractor shall remove all Contractor-generated trash and debris (e.g., boxes, packing materials, cartons) from the installation. At the completion of work and before final acceptance, all rubbish and tools must be removed. The Contractor is responsible for restoring or replacing any property damaged during the performance of this contract.

• Removed Equipment: The contractor shall coordinate with the COR where removed, retired, and replaced equipment will be staged. The government will retain all equipment. Contractors are to take note of specific equipment with labels containing Equipment Control Numbers (ECN) and handle with additional care as to not damage or destroy equipment to the best of their ability.

5. Tasks and Specific Room Requirements The Contractor shall purchase, deliver, install, configure, test, and integrate all required VTC systems and components across three designated rooms.

5.1. Final Baseline Equipment List

Equipment Type Qty Specification / Model (or equal)

Commercial Displays 5 55" (or larger) Commercial Displays with a minimum of 4 HDMI inputs each (Sony BRAVIA EX500 or equal).

Commercial Displays 2 65" Commercial Displays with a minimum of 4 HDMI inputs each (Sony FWD-65X850D or equal).

Display Wall Mounts 7 Large micro-adjust tilt mounts to secure all displays.

VTC Camera & Speaker Systems

3 DoDIN APL-certified video conference camera systems featuring built-in, high-fidelity speakers (Logitech Rally Bar, HP Poly Studio X72, or equivalent) to manage all room audio.

Microphone Infrastructure 3 Sets Ceiling-mounted array microphones in each of the three rooms, paired with tabletop-mounted microphone mute buttons.

Equipment Type Qty Specification / Model (or equal)

Control & Switching Systems 3 Sets Electronic control systems (tabletop touch panels) for real-time AV matrix routing. Matrix switcher(s) with sufficient inputs/outputs to manage dedicated display and Teams feeds for Rooms A and C. All required computer interface cables (HDMI primary, DisplayPort, USB), connectors, and custom programming.

Hardware Storage 2 Lockable equipment racks/cabinets (for Rooms A and C) providing clean, secure access from both the front and rear.

5.2. Installation and Technical Execution

• Verification: The Contractor shall install, configure, test, and operate each piece of equipment in the presence of the COR to validate and document system readiness.

• Labeling: The Contractor shall clearly label all wiring and equipment (source, port, slot, signal type, and destination).

• Cable Routing: All cables must be structurally managed behind displays, within tables, or through secure conduits. No loose cabling is permitted.

5.3. Room A – Conference Room (Unclassified)

• Displays: Two (2) 65" displays installed on wall mounts. Two displays shall be capable of running independently or mirrored via the tabletop matrix for VTC operations. One (1) 55" display shall be dedicated exclusively to cable television and completely isolated from the VTC network.

• VTC System: One (1) unclassified MTR-W camera system (Logitech Rally Bar, HP Poly Studio X72, or equal) utilizing built-in speakers.

• Microphones: Ceiling-mounted microphone system paired with three (3) tabletop mute buttons.

One (1) mute button shall be positioned for the Director, and two (2) mute buttons shall be evenly spaced across the large conference table.

• Audio: System audio shall play directly through the camera's integrated speaker system, paired with the ceiling-mounted microphones and the three (3) tabletop mute buttons.

• Connectivity: Five (5) simultaneous physical laptop inputs (HDMI primary, DisplayPort) at the conference table utilizing the integrated table ports. The Contractor shall provide 2-foot interface cables for these connections.

• Meeting Manager Port: One (1) input port shall be dedicated to the Meeting Manager, whose laptop will control the video, audio, and camera. This port will serve as the primary and default display input for the screens, run from the docking station to the center table to allow keyboard/mouse control.

• Electronic Control System: One (1) tabletop touch panel for real-time AV matrix routing. This panel will be managed by the Meeting Manager, enabling the capability to dynamically route which connected laptop displays are sent to the large screens.

• Cabinet Location: One (1) lockable equipment cabinet shall be positioned in the corner of Room A, as coordinated and approved by the COR.

5.4. Room B – SIPR Room / Open Storage Space (Classified)

• Displays: Two (2) 55" displays installed on wall mounts.

• VTC System: One (1) MTR-W — Secure camera system (Logitech Rally Bar, HP Poly Studio X72, or equal) utilizing built-in speakers (or DoDIN APL certified secure equivalent).

• Microphones: One (1) Ceiling-mounted microphone system paired with two (2) tabletop mute buttons evenly spaced across the small conference table.

• Audio: System audio shall play directly through the camera's integrated speaker system, paired with the ceiling-mounted microphones and tabletop mute buttons.

• Connectivity: No connectivity Matrix is needed in this room.

• Meeting Manager Port: One (1) input port shall be dedicated to the Meeting Manager, whose laptop will control the video, audio, and camera. This port will serve as the primary and default display input for the screens, run from the docking station to the table to allow keyboard/mouse control. This port will be located at the small conference room table.

• Electronic Control System: No tabletop touch panel is needed in this room.

• Cabinet Location: No lockable equipment cabinet is needed in this room.

5.5. Room C – Director’s Room (Unclassified)

This room shall allow for the Director to execute Video Conferences from either their desk and/or the conference table located in the room. When the Director is operating from their desk, the Director's desk monitors shall be integrated into the matrix system, allowing the Director to utilize their desktop monitors in conjunction with the wall-mounted displays.

• Displays: Two (2) 55" displays shall be wall-mounted and connected to the matrix system. These displays will have the flexibility to be utilized for VTC and presentation routing, or dedicated to cable television (completely isolated from the VTC network when needed), depending on the active matrix configuration.

• VTC System: One (1) unclassified MTR-W camera system utilizing built-in speakers.

• Microphones: Ceiling-mounted microphone system paired with three (3) tabletop mute buttons.

One (1) mute button shall be located at the Director's primary desk, and two (2) mute buttons shall be located on the conference table.

• Audio: System audio shall play directly through the camera's integrated speaker system, paired with the ceiling-mounted microphones and the three (3) tabletop mute buttons.

• Connectivity: Dynamic physical laptop inputs (HDMI primary, DisplayPort) utilizing integrated ports.

The Contractor shall provide interface cables for both the Director's desk and three (3) ports at the conference table.

• Meeting Manager Port: Two (2) input ports shall be dedicated to the Meeting Manager (operable from either the Director's desk or the head of the table), whose laptop will control the video, audio, and camera. This port will serve as the primary and default display input for the screens, run from the docking station to allow keyboard/mouse control.

• Electronic Control System: Two (2) tabletop touch panels for real-time AV matrix routing. One will be located on the conference table, and the other will be located at the Director's Desk. This panel will be managed by the Meeting Manager, enabling the capability to dynamically route which connected laptop displays are sent to the large screens.

• Cabinet Location: One (1) lockable equipment cabinet shall be discreetly integrated into the Director's office layout, with the final location approved by the COR.

6. Project Administration, Execution, and Security

6.1. Project Controls & Schedule

• Project Schedule: The Contractor shall provide an initial implementation plan for the project identifying and describing all tasks and activities. The schedule shall be reviewed and updated regularly.

• Change Management: Minor schedule adjustments shall be documented in status reports. Any changes to the deliverables, requirements, or changes that require additional funding must be routed through the Contracting Officer (KO) for a formal contract modification.

6.2. Technical Deliverables

The Contractor shall deliver the following documents in digital/electronic form to the designated POC/COR for review and approval. All approved deliverables become the sole property of the U.S.

Government:

Deliverable Description Timeline / Due Date Recipient

Initial Implementation Plan & Schedule Within 10 days of contract award POC/COR

Initial Design Drawings, Schematics, Control Codes & Manuals

Prior to the start of installation POC/COR

As-Installed Drawings, Final Schematics & Custom Control Codes

Upon project completion, prior to final acceptance

POC/COR

Preferred Maintenance Compliance Schedule (PMCS) Upon project completion, prior to final acceptance

POC/COR

6.3. Training & Safety

• User Training: The Contractor shall familiarize personnel on the operational procedures, capabilities and preventive maintenance checks and services on the newly installed VTC equipment.

• Safety Compliance: The Contractor shall comply with Occupational Safety and Health Act (OSHA) and all pertinent provisions of the publication 29-CFR 1910 and EM 385-1-1. The Contractor shall train his/her personnel to recognize and report unsafe conditions in the performance of their duties to their supervisor.

• Quality Control: The Contractor shall establish and maintain a Quality Control Program to ensure the requirements of the contract are provided as specified.

7. AT-OPSEC Security Requirements

1. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoW, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2. For contractors that do not require CAC but require access to a DoW facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3. Security: The contractor shall be responsible for all documentation required for Fort Detrick access. A valid driver’s license with photograph is required. Each individual employed under the contract shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by a Permanent Resident Card (USCIS I-551).

4. DPW, Facilities or USACE Construction/Service Contract AT Comments: AT Level1 Training is now at JKO Direct Portal (JS-US007: Level I Antiterrorism Awareness Training). COR is responsible for ensuring contractors comply with items selected on this cover sheet. All access control requirements are to be adhered to. All contractors and sub-contractors need to be vetted through the visitor center, and obtain visitors passes to work on post. COR needs to conduct spot checks at work sites to make sure contractors are in compliance with visitor requirements and responsibilities. Areas requiring escorts will be identified by and coordinated with the COR to ensure 100% coverage in https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam those areas of operation. AT Level 1 and iWatch Awareness training assist in informing the contractor that Random Antiterrorism Measures (RAM) may be in effect, which may include and is not limited to: private vehicle checks, ID cards validation, and/or additional security checks conducted by the COR and DA Police. Gate operations could be affected based on the FPCON or RAM. Depending on the length of this contract, the COR is responsible for ensuring at least one contractor is signed up for ALERT messages covering weather or incident alerts; that contractor will be responsible for notifying the other contractors in his crew by phone tree or other means. The COR is also responsible for ensuring any blueprints displaying information outside of the identified scope of work are tracked and collected back at the end of the job. Blueprints and/or floor plans are not authorized to be shared with unauthorized personnel and may not be copied, photographed, or reproduced in any way. AT Awareness Information: See Something, Say Something: DHS See Something, Say Something and iSalute: iSalute Portal.

5. Operational Security (OPSEC) SOW/PWS Contract Requirements: At a minimum, the following is required to be placed in the SOW/PWS: “Operational Security (OPSEC) Requirements: It is everyone's responsibility to safeguard personal information and information considered critical to Fort Detrick's operations. All contractor employees shall adhere to USAG Fort Detrick OPSEC policies, regulations, and guidance. Contractor personnel shall not release any personal or operational information to the public, press, or any other personnel or organizations without prior approval from the USAG Command.”

6. OPSEC Awareness Training: All contractor employees will complete Level I OPSEC Training within 30 calendar days of the contract award date or initially reporting for duty and annually thereafter on their anniversary month of training. Training Certificates will be submitted to the Contracting Officer Representative (COR) or to the Contracting Officer (KO) (if a COR is not assigned), within 5 calendar days after completion of training. The Requesting Agency (RA) Level II OPSEC Officer can provide training in presentation form. Training will be documented via memorandum and provided to the KO/COR. OPSEC Training can be found at: IOSS Portal or CDSE OPSEC Catalog.

7. Security Training: Any contracts lasting more than six months require a CAC for Installation Access.

The KO/COR is responsible for maintaining control of all training certificates. Mandatory training must be measured as deliverable and evaluated in QASP. Training certificates will be available upon request to the USAG Fort Detrick AT/OPSEC representative.

8. Definitions and Acronyms

Term / Acronym Definition & Function

Meeting Manager The designated government individual(s) responsible for operating the primary command interface during a collaborative session.

Utilizes a dedicated laptop connected to the primary matrix input port to host and control the Teams meeting. This role also operates https://www.dhs.gov/see-something-say-something https://www.dhs.gov/see-something-say-something https://www.usainscom.army.mil/isalute/ https://www.iad.gov/ioss/ http://www.cdse.edu/catalog/operations-security.html

Term / Acronym Definition & Function the tabletop electronic control system (touch panel) to dynamically route laptop displays to the main commercial screens.

MTR-W / MTR-W — Secure Microsoft Teams Rooms on Windows. The standard unclassified Teams room architecture. The “— Secure” variant denotes the heavily locked-down configuration required for classified operations over the SIPRNET.

DoDIN APL Department of Defense Information Network Approved Products List. The official registry of equipment that has met both cybersecurity and interoperability requirements for DoD networks.

DLPe Data Loss Prevention Endpoint. Security software that restricts unauthorized data transfers. In this SOW, it strictly prohibits the installation of administrative drivers, requiring all USB peripherals (cameras, mics) to be native plug-and-play.

Matrix Switcher / AV Matrix The centralized hardware routing hub. It dynamically directs audio and video signals from multiple inputs (laptops, cameras) to multiple outputs (displays, speakers) in real-time, managed via the electronic touch panel.

Dual-Homed System A system connected to two different networks (e.g., NIPR and SIPR) simultaneously. This configuration is explicitly prohibited in Room B to prevent cross-domain data spillage.

Dual-Control Capability A custom programmed matrix configuration (utilized in Room C) that allows full AV control and presentation feeds to be initiated and managed from two distinct physical locations in the room (the desk and the conference table).

STIG Security Technical Implementation Guide. The cybersecurity methodology and configuration standards mandated by DISA that the contractor must apply to all IP-enabled AV/VTC devices prior to LNEC network connection.

ECN Equipment Control Number. The unique barcode and serial tracking label applied to Government-Furnished Property. Defines the strict tracking protocols the contractor must follow when handling legacy equipment.

Term / Acronym Definition & Function

Turn-Key Installation A procurement delivery method where the contractor is fully responsible for all phases (design, procurement, physical mounting, custom matrix programming, testing, and training) resulting in a completely operational system requiring no additional government integration.

LNEC Local Network Enterprise Center. The local network authority at Fort Detrick responsible for coordinating IP assignments, security posture vetting, and final network activation.